1. Concealed Carry Unit Online Solution Project
Presenters:
Regina Chacon, Business Owner,
Law Enforcement Records Bureau Chief
Gordon Muthigi, Project Manager
September 26, 2018
PLANNING CERTIFICATION

2. Law Enforcement Records Bureau Mission
The Law Enforcement Records Bureau(LERB) gathers, analyzes and disseminates criminal justice data to ensure public safety.

3. Business Need
The LERB Concealed Carry Unit (CCU) processes approximately 13,000 applications annually using manual, paper-based processing. The current operation requires the physical creation and entry of applications, court documents, certifications, and business operations into a centralized database.
The estimated total paper volume of 250 applications per week is about 125,000+ pages annually. The CCU staff must:
Review, track and act upon each document.
Manually enter information into and retrieve information from applicant’s paper submissions.
Mail documents to the applicants and requestor agencies.

4. Planned Solution
The LERB CCU is planning on an online solution. Replacing the existing business approach with this portal solution will:
Reduce operational workloads.
Improve the quality and timeliness.
Enable shared responsibility for data entry and records maintenance.
The solution includes:
Application processing and acceptance of online transactions.
Concealed Carry record maintenance for individual, instructor and organization.
More accurate tracking of licensees and expiration dates.
More efficient way for instructors to maintain their students records and to provide Concealed Carry with the appropriate documents.

5. Project Governance

6. Timeline

7. Proposed Budget Major Deliverable Budget Due Date Project Phase
Project Manager Contract
$168,000
12/26/2018
Initiation – Closing
IV & V Contract
$39,840
06/25/2018
Planning - Closing
Implementation Contract/Vendor
$440,000
09/26/2018
Implementation
Project Total
$647,840

8. Request for Certification of Planning Phase
Request funding of $257,840 for Implementation Vendor contract for Requirements & Design of Planning Phase
We seek your approval to proceed with the Planning Phase of this project.

9. Concealed Carry Unit
Online Solution Project
Thank you!
Questions ?