1. 13 APS

2. This documentation and training is provided to you by beas group AG
This documentation and training is provided to you by beas group AG. The documents are neither approved nor in any way acknowledged or endorsed by SAP. For SAP Business One, only the documentation and training officially released by SAP shall be binding upon SAP. SAP shall not be responsible for any content of this documentation and training and this documentation and training shall not be binding upon SAP in any way.
The official current SAP Business One documentation and training for SAP Business One is available at and
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3. Requirements for this Tutorial
You will need a good grasp of:
The basics of SAP
Advanced be.as skills
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4. Learning Targets
After working through the lesson, you will be able to:
Generate and edit calculation types
Generate and edit calculation scenarios
Carry out planning in the graphical/detail view
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5. Agenda
APS
1: General
2: Working with APS
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6. General (Online Connection)
Database
be.as
be.as
APS
Production planning is always implemented directly from the production data. This means that current data is always available for calculation.
A copy of the data is never created for planning. in the graphical view too, the calculation is always performed from the original data. Each change therefore always directly affects production.
If an incorrect action was unintentionally implemented in the graphical view, effective undo functions are available.
Production planning is always implemented directly from the production data. A copy of the data is never created for planning.
in the graphical view too, the calculation is always performed from the original data. Each change therefore always directly affects production.
If an incorrect action was unintentionally implemented in the graphical view, effective undo functions are available.
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7. General (Important Parameters)
APS
Factory calendar
Basis for resource scheduling
Production order
Define work orders and delivery dates
Calculation types
Forward, backward, etc
Resources
Enter capacities in master data
The correct settings for a wide range of parameters is the basis for correct use of APS.
These include:
Resources : Enter capacities in master data
Factory calendar: Basis for resource scheduling and calculation of attendance
Work orders: Define work orders and delivery dates (Training unit 10)
Calculation types: the following calculation types are available
Backward simulation: determines the latest possible start date without consideration of time reservations and material availability
Backward scheduling: optimized for material, scheduling to the latest possible date with consideration of time reservations
Forward scheduling: resource optimized, time reservations are considered. Standard method for rough and detailed planning.
Re-allocate forward: resource optimized from start date. If delivery date cannot be met, resources are overloaded stepwise, until the delivery date can be met
Catch up: For planned orders, which have not startet yet. Operations are moved and compressed.
Further information: see documentation
Backward scheduling:
optimized for material, scheduling to the latest possible date with consideration of time and material reservations
Forward scheduling:
resource optimized, time reservations are considered. Standard method for rough and detailed planning.
Re-allocate forward: resource optimized from start date. If delivery date cannot be met, resources are overloaded stepwise, until the delivery date can be met
Catch up:
For planned orders, which have not startet yet. Operations are moved and compressed.
Backward simulation:
determines the latest possible start date without consideration of time reservations and material availability
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8. General (Activating the APS License)
In order to activate APS, a computer license must be assigned. Otherwise, you wont be able to access certain settings. In order to assign a license, open the following menu option:
Administration – License – License administration (be.as)
You can assign the license via the icon next to the APS license. Use the New button to add a new user/computer.
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9. General Scheduling: Backward
Backward- calculation is optimized for material requirement
backwards from date of delivery, start date as late as possible.
2 order related sub-assemblies.
Subassemblies are finished, when „Assembly 1“ starts.
At backward scheduling the calculation is optimized for material requirement: backwards from date of delivery, start date as late as possible.
Work order with 2 order related sub-assemblies. Calculation backwards from delivery date. Subassemblies are finished, when „Assembly 1“ starts.

10. General Scheduling: forward
„Assembly 1“ can be produced only, after all sub-assemblies have been finished.
last operations of the sub-assemblies are linked to the first operation of „Assembly 1“.
Work order with 2 order related sub-assemblies The superordinated „Assembly 1“ can be produced only, after all sub-assemblies have been finished. You can see, that the last operations of the sub-assemblies are linked to the first operation of „Assembly 1“.
If the work order is scheduled with assignment of assemblies to routing positions, a further optimization is possible. See Blog entry 2095: Linking of operation sequences to order related subassemblies

11. Agenda
APS
1: General
2: Working with APS
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12. Work with APS Standard: planning based on work orders
Start APS: three planning areas are available:
Optimization: resource optimized planning
Standard: planning based on work orders
Resource: plannign based on resources
Use the buttons below to create a new scheduling, (New) or to edit an existing one (Edit) or to open the selected one (View).
Examples:
Planning for resource-critical machines (eg. laser machine)
   Planning view only for the next 5 days and only for one resource group „laser machine“
Order related planning for an assembly line (ressource groupe x)
Project oriented planning for project X
Planning with reference to employee: In the resource the responsible officer is deposited. Only work orders are considered, which have resources, managed by this employee.
Planning on company level: to catch up backorders
Planning for special machines with nesting
    eg punching machine, nested raw material and thickness
    eg chemical industry: nested chemical configuration
Standard: planning based on work orders
Resource: planning based on resources
Examples:
Planning for resource-critical machines (eg. laser machine)
Planning view only for the next 5 days and only for one resource group „laser machine“

13. Work with APS (planning view)
The planning view provides the following possibilities:
1. Filter production orders by resource usage and other criteria
2. Sort production orders
3. Plan and dispatch production orders
4. Change/set flags
As long no detailed scheduling on resource level is required, the planning view is the perfect tool for production scheduling on work order level. For a detailed resource scheduling the graphical view is recommended ( slides 21, 22 )
The planning view can be configured.
Description of buttons and tabs: see documentation
Filter production orders by resource usage and other criteria
Sort production orders (Planning with priority)
Plan and dispatch production orders

14. Work with APS (planning view)
The planning view provides the following possibilities:
1. Filter production orders by resource usage and other criteria
2. Sort production orders
3. Plan and dispatch production orders
4. Change/set flags
As long no detailed scheduling on resource level is required, the planning view is the perfect tool for production scheduling on work order level. For a detailed resource scheduling the graphical view is recommended ( slides 21, 22 )
The planning view can be configured.
Description of buttons and tabs: see documentation
Set flags for manufacturing control
MRP
Scheduling ID
Posting

15. Work with APS (planning view)
The planning view provides the following possibilities:
1. Filter production orders by resource usage and other criteria
2. Sort production orders
3. Plan and dispatch production orders
4. Change/set flags
As long no detailed scheduling on resource level is required, the planning view is the perfect tool for production scheduling on work order level. For a detailed resource scheduling the graphical view is recommended ( slides 21, 22 )
The planning view can be configured.
Description of buttons and tabs: see documentation
Block work orders
Direct access on work order structure

16. Work with APS (planning view)
The planning view provides the following possibilities:
1. Filter production orders by resource usage and other criteria
2. Sort production orders
3. Plan and dispatch production orders
4. Change/set flags
As long no detailed scheduling on resource level is required, the planning view is the perfect tool for production scheduling on work order level. For a detailed resource scheduling the graphical view is recommended ( slides 21, 22 )
The planning view can be configured.
Description of buttons and tabs: see documentation
Shortage per work order
Material requirement per work order

17. Work with APS (Sorting in the planning view)
If the planning view is opened, the production list is pre-sorted according to the settings. If manual sorting is enabled, you can use drag and drop:
1. Pre-sort via right click on column header – sort by column xyz.
2. Left click on document number and keep mouse button pressed. Move the selected entry.
If a work order was moved, the sorting is saved (activate "manual sorting" in planning settings)
Pre-sort via right click on column header – sort by column xyz.
Left click on document number and keep mouse button pressed. Move the selected entry (drag and drop).

18. Working with APS (Graphical View – PO – Description)
Header
Gantt Display
The detail view is divided into the header and the work order view area.
1: Menu header
In the upper area, the menu is always displayed. The menu depends on the selected area. Depending on what precisely is selected, further tabs appear or are hidden.
2: PO list / resource list
In the bar, all WOs/resources that were selected in the planning view are displayed. In the list, WOs/resources can be individually expanded. In the View tab, you can expand or minimize the whole list.
3: Time scale
The time scale displays the set time period in the set time unit. Using the View tab, the time scale can be customized.
4: Gantt display
In the Gantt display, a work order is displayed in the graphical view from left to right. The work order includes a totals bar, each individual assembly in turn has its own bar, individual maintenance sequences are connected with an arrow and represent the processing sequence in the time chart.
Lastly, the delivery date is indicated by a red dot.
Menu header: Depends on selected area
PO list / resource list: all WOs/resources that were selected in the planning view are displayed, individually expanded.
Time scale: Day, hour
Gantt display: each individual assembly in turn has its own bar
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19. Working with APS (Structuring a Routing Position)
The timeline of a routing position is divided into three parts:
1. Transfer time, which is stored in days in the resource
2. The job time, based on set-up time and job time x number of units as per routing position
3. The idle time as per routing position.
4. Material entry
5. Delivery date can not be hold
All other icons are in the documentation under APS – Graphical view – Gantt display.
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20. Working with APS (Menu Area)
Depending on the field just selected in APS, the menu automatically adjusts. Only those fields that are currently necessary are displayed.
Depending on the field just selected in APS, the menu automatically adjusts. Only those fields that are currently necessary are displayed.
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21. Working with APS (Moving Operations)
Routing positions can be freely moved
You can configure what happens after the move.
select the Settings tab and then select the desired setting in the After moving field.
Routing positions can be freely moved in the graphical view. You can configure what happens after the move: To do this, select the Settings tab and then select the desired setting in the After moving field.
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22. Working with APS (New Calculation)
to carry out a new calculation in the graphical view, at least one operation must be selected. After you have done this, you can use the button to begin calculations.
To carry out a new calculation in the graphical view, at least one operation must be selected. After you have done this, you can use the button to begin calculations.
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23. Working with APS (Undo)
it is possible to undo the last action carried out in the graphical view.
be.as stores the 10 most recent actions.
In the General tab, it is possible to undo the last action carried out in the graphical view. be.as stores the 10 most recent actions. Using the Undo button, you can also find information about which action will be undone next.
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24. Working with APS (Resource Utilization)
Shows the overall utilization of the resource.
2. Resources
Shows the individual operations which are currently dispatched to the resource.
Resource utilization is divided into two areas. The first area shows the total capacity of the resource and the second area shows the operations dispatched to the resource. To activate these two displays, an operation must be selected. Select the Resource tab. You can now activate the relevant diagram using the buttons.
1: Utilization
Shows the overall utilization of the resource.
2: Resources
Shows the individual operations which are currently dispatched to the resource.
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25. Working with APS (Resource Utilization)
resource group allocated to an operation
Alternative operation allocated to an operation
this can be done directly in APS.
In the lower area operation can be planned and dispatched
If a resource group or alternative should be allocated to an operation, this can be done directly in APS. To do this, select the operation and display the respective resources. In the lower area, you will now see all resources for which the operation can be planned and dispatched. Now select the resource and click on the button Replace.
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26. Working with APS (Grouping Function)
1. Hold down the Ctrl+ key and click on the routing positions
2. Click on the empty Gantt area, hold and drag a rectangle over all routing positions to be selected
3. Hold down the Ctrl+ key and click on the scale (upper timeline): All routing positions from that day are selected.
As soon as more than one operation is selected in the Gantt display, the Group tab appears in the menu view. This tab provides various group functions. Multiple routing positions can be selected simultaneously as follows
1. Hold down the Ctrl+ key and click on the routing positions
2. Click on the empty Gantt area, hold and drag a rectangle over all routing positions to be selected
3. Hold down the Ctrl+ key and click on the scale (upper timeline): All routing positions from that day are selected.
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27. Summary You can now: Generate and edit calculation types
Generate and edit calculation scenarios
Carry out planning in the graphical/detail view
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28. Thank you for your participation!
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