1. Poll Question
Have you read the Supplemental Wage Information Guidance issued under TEGL 26-16, PM 17-6, and TAC 17-04?

2. Supplemental Wage Information
Performance Accountability
U.S. Departments of Labor and Education

3. Christina Graff Eckenroth
Regional Specialist/Executive Assistant
U.S. Department of Labor
Employment and Training Administration
Boston, MA
Lekesha Campbell
Management and Program Analyst
U.S. Department of Education
Office of Career, Technical, and Adult Education
Washington, DC
Melinda Giancola
Chief, Data Collection and Analysis
U.S. Department of Education
Office of Special Education and Rehabilitative Services
Washington, DC

4. Poll Question
How many of you have a data sharing agreement in place, so that you can access your state’s UI wage records?

5. Poll Question
How many of you have a data sharing agreement in place, so that you can access neighboring state’s UI wage records?

6. Discuss the Supplemental Wage Information Guidance
DOL TEGL 26-16
OCTAE Program Memorandum 17-6
RSA TAC 17-04
Wage Records
Considerations in Using Supplemental Data
Sources of Supplemental Wage Information
Best Practices
Reporting Timelines

7. Guidance Overview: Indicators of Performance
Employment Rate – 2nd & 4th Quarters After Exit
Title I Youth Education and Employment Rate
Median Earnings – 2nd Quarter After Exit
Credential Attainment
Measurable Skill Gains
Effectiveness in Serving Employers

8. Why Wage Records? Unemployment Insurance Wage Records
Reported quarterly by employers to the state’s unemployment insurance office
Contain a list of employees and their quarterly wages
Why Wage Records?
Efficient
Accurate

9. Access to Wage Records Intrastate Wage Records Interstate Wage Records
Each program should negotiate a data sharing agreement with your state’s UI office
Interstate Wage Records
WRIS/WRIS2
DOL-funded programs
SWIS
Core programs under WIOA
In development
Negotiate individual wage record sharing agreements with your neighboring states’ UI offices
TEGL 7-16

10. Issues with Using Wage Records
No SSN – no wage match
Individual isn’t covered by UI – no wage match
Self-employed
Federal employees
Military/National Guard
Railroads
Some agriculture
State specific exclusions

11. Considerations in Using Supplemental Wage Information
Must collect employment status in the 2nd and 4th quarter after exit, and the quarterly earnings 2nd quarter after exit
Must use the same method to verify employment and wages within a quarter

12. Considerations in Using Supplemental Wage Information
Outcomes will count negatively in the performance indicators, if the agency opts not to use supplemental information
Must ensure that wages reported are earned within the quarter

13. Sources of Supplemental Wage Information
Pay Stubs – minimum of two
IRS Form 941 – employer’s quarterly tax return
Employment verification on company letterhead
Follow-up survey
Detailed case notes verified by employer, signed by counselor, if allowed by program
Commission worksheets
Automated database match
Self-employment worksheet
State directory of new hires
FEDES

14. Best Practices
Develop a written set of uniform procedures to be followed
Train staff in techniques for following up with participants and employers to elicit accurate information
Collect the information as close to the end of the reference quarter as possible
Easy to identify certain individuals that will not appear in the wage records

15. Best Practices
Develop a method to flag individuals who will not appear on the wage record file for follow-up
Remind individuals prior to exit that you will be following up on their employment status
Update contact information routinely

16. Timeline for Commencing Data Collection
Beginning 2nd Q after Exit
UI Wage Data Available
Collection of Supplemental Wage Info May Begin
Empl Rate – 2nd Q after Exit
During 3rd or 4th Q after Exit
Beginning 3rd Q after Exit
Empl Rate – 4th Q after Exit
During 5th or 6th Q after Exit
Beginning 5th Q after Exit
Median Earnings – 2nd Q after Exit
Credential Attainment – within 1 Year after Exit
During 2nd or 3rd Q after Exit

17. Timeline for Reporting
Exit Quarter
Report Empl Rate- 2nd Q by End of:
Report Empl Rate- 4th Q by End of:
Report Median Earnings by End of:
Report Credential Attainment Empl within 1 year by End of:
Q1 (July 1-September 30)
Q1 – Next Program Year (4 Q later)
Q3 – Next Program Year (6 Q later)
Q1 – Next Program Year (4 Q later)
Q2 (October 1- December 30)
Q2 – Next Program Year (4 Q later)
Q4 – Next Program Year (6 Q later)
Q3 (January 1- March 31)
Q3 – Next Program Year (4 Q later)
Q1 – 2nd Program Year (6 Q later)
Q4 (April 1- June 30)
Q4 – Next Program Year (4 Q later)
Q2 – 2nd Program Year (6 Q later)

18. Resources
Guidance on the Use of Supplemental Wage Information to Implement the Performance Accountability Requirements under the Workforce Innovation and Opportunity Act
DOL Training and Employment Guidance Letter No
OCTAE Program Memorandum 17-6
RSA Technical Assistance Circular 17-04
Performance Accountability Guidance for Workforce Innovation and Opportunity Act (WIOA) Title I, Title II, Title III and Title IV Core Programs.
DOL Training and Employment Guidance Letter No
OCTAE Program Memorandum 17-2
RSA Technical Assistance Circular 17-01
Joint Guidance on Data Matching to Facilitate in WIOA Performance Reporting and Evaluation
DOL Training and Employment Guidance Letter No. 7-16
Department of Education, Family Policy Compliance Office

19. QUIZ! Test Your Knowledge
True or False?
If the agency uses supplemental data for the 2nd Quarter after Exit – Employment indicator, they can still use direct wage match for the 4th Quarter after Exit – Employment indicator?
True

20. QUIZ! Test Your Knowledge
True or False?
If the agency uses supplemental information to indicate the employment status on a case service record for the 2nd Quarter after Exit – Employment indicator, then they must use the supplemental information for the Median Earnings – 2nd Quarter after Exit indicator?
True

21. QUIZ! Test Your Knowledge
Multiple Choice
An individual who did not provide an SSN exits the program in employment on November 1, When should supplemental wage information be collected for the 2nd quarter after exit be collected?
PY17 – 4th Quarter (April 1, 2018 – June 30, 2018)
PY18 – 1st Quarter (July 1, 2018 – September 30, 2018)
PY18 – 2nd Quarter (October 1, 2018 – December 31, 2018)
PY18 – 3rd Quarter (January 1, 2019 – March 31, 2019)