1. Health and Safety In Performing Arts For Schools
August 2017
©Impac 2014: H&S Governance Training

2. Workshop Outcomes We want you to understand:
Why We Need to Manage Health and Safety in Our Productions
Some Key Duties Under The Health and Safety at Work Act 2015
How to Manage Health and Safety In Productions or Events
Managing Health and Safety for Productions and Events Policy Developed by St Kentigern
Initiation
Planning
Implementation
Closure
Apply Our Learning Through Case study

3. Why Manage Health and Safety?

5. We want to prevent harm to our charges
We want to ensure lessons are learned
Intro to new law.

6. The Health and Safety at Work Act

7. Duty Holders Under the HSW Act
Intro slide
Optional activity is to ask for definitions or who these are.
PCBU
Officer
Worker
Others

8. Person Conducting a Business or Undertaking (PCBU)
Is the organisation that Has the primary duty of care for workplace health and safety
Duty to manage risks
Replaces current duties of employers, principals and persons in control of a place of work
Responsible for "workers" and "others affected by the work".
Duty to “Consult, Communicate, and Co-ordinate Activity” with other PCBU’s
PERSON CONDUCTING A BUSINESS OR UNDERTAKING
"workers" (which will be a broad concept not dependant on legal relationships, ie contractor, employee
Duty of care extends beyond employees

9. Reasonably Practicable - Considerations
Likelihood
Degree of harm
Knowledge of Harm
Knowledge of Controls
Cost – grossly disproportionate

10. Not All Controls Are Equal
Eliminate
Substitute
Isolate
Engineered controls
Administrative controls
Personal Protective Equipment
Collective protection
Individual protection

11. The St Kentigern Health and Safety in Performing Arts Policy

12. Managing Health and Safety for Productions and Events
Reflects best practice:
“A Guide for Safe Working Practices in the New Zealand Theatre and Entertainment Industry” (ETNZ)
“Safety Guidelines for the Entertainment Industry” (Australian Entertainment Industry Association and the Media Entertainment and Arts Alliance)
PERSON CONDUCTING A BUSINESS OR UNDERTAKING
"workers" (which will be a broad concept not dependant on legal relationships, ie contractor, employee

13. Managing Health and Safety for Productions and Events
It views a production terms of four key phases:
Initiation
Planning
Implementation
Closure
PERSON CONDUCTING A BUSINESS OR UNDERTAKING
"workers" (which will be a broad concept not dependant on legal relationships, ie contractor, employee

14. Workshop Case Study PERSON CONDUCTING A BUSINESS OR UNDERTAKING
"workers" (which will be a broad concept not dependant on legal relationships, ie contractor, employee

15. Phase 1 - Initiation

16. Initiation – Key Points
The organisers must scope out the production
This must include a high level screen of critical hazards and associated risks
Are there any showstoppers or things the Board of Trustees need to know about?
What is required to run it safely?
Approval of concept and approach is required
PERSON CONDUCTING A BUSINESS OR UNDERTAKING
"workers" (which will be a broad concept not dependant on legal relationships, ie contractor, employee

17. Phase 2 - Planning

18. Planning – Key Points Design in health and safety
Must define clear roles and lines of responsibility
Must identify, assess and develop controls for the critical hazards and associated risks (RAMS). Must use layers of control
All key health and safety information (e.g. risk assessments, responsibilities, management of third parties etc) should be included in a health and safety plan for the production (Production Plan).
PERSON CONDUCTING A BUSINESS OR UNDERTAKING
"workers" (which will be a broad concept not dependant on legal relationships, ie contractor, employee

19. Critical Hazards and Associated Risks
Set Construction
Work at Height
Working in Confined Spaces
Exposure to Lighting
Plant and Equipment
Ergonomic Hazards
Biological Hazards
Exposure to Noise, Hazardous Sequences, Props and Substances
Exposure to Stress and Fatigue
Outdoor Performances and Events.
PERSON CONDUCTING A BUSINESS OR UNDERTAKING
"workers" (which will be a broad concept not dependant on legal relationships, ie contractor, employee

20. Key Attributes of the Producer
Must be proactive and deliberate in approach to H&S
Must be risk aware (but remember we are not trying to remove all risk)
Must focus on “Critical Hazards and Associated Risks”. Don’t reinvent wheels
Must remember it is easy to become complacent

21. Phase 3 - Implementation

22. Implementation – Key Points
Typically three areas: Set Build, Rehearsal, Live Production
Verify capability/competency of all third parties (contractors, volunteers)
Manage conflicting work activity
Implement the health and safety plan (Production Plan) – update as required
Monitor all activity
Communicate, Communicate, Communicate
PERSON CONDUCTING A BUSINESS OR UNDERTAKING
"workers" (which will be a broad concept not dependant on legal relationships, ie contractor, employee

23. Key Attributes of the Producer
Must be an H&S Leader
Must be watchful, attentive, and open to issues
Must engage with everyone
Must be aware of the key risk factors for their people – fatigue, time pressure, conflicting work

24. Phase 4 - Closure

25. Closure – Key Points There are two elements within closure:
Decommissioning of the production
This is a high risk period – people can be tired and distracted
Same H&S requirements as for implementation
Capturing lessons learned
Debriefing session/s
Record, communicate, apply next time
PERSON CONDUCTING A BUSINESS OR UNDERTAKING
"workers" (which will be a broad concept not dependant on legal relationships, ie contractor, employee

26. Wrap Up

27. Key Points Reflect on introduction and key outcomes
What are the key takeaways?
PERSON CONDUCTING A BUSINESS OR UNDERTAKING
"workers" (which will be a broad concept not dependant on legal relationships, ie contractor, employee

28. Questions
Until now we’ve been talking about problems but not giving you solutions.
If you’ve been wondering “what can I do?” well here’s something you can do:
Every time you make organisational decisions, think like this.