1. How to use this resource
United State Department of Agriculture
Customizable Timelines
How to use this resource
Customize the example timelines from the “Guide to Conducting Verification Before October 1st” for a visual aid that can help keep you and your staff on track and on the same page.
Add your own dates and event details to the flag markers. Move the flags along the timeline to match your event dates. Copy and paste a flag to add more.
Note: for 508 compliance, the objects are currently “grouped.” To make modifying your timeline easier, “ungroup” the objects by right-clicking on the timeline graphic and selecting “ungroup” from the “Group” drop-down menu.

2. Sampling Twice Example Timeline Sampling Twice and Conducting Follow-Up After October 1
START ACCEPTING
& PROCESSING
APPLICATIONS
JULY 15
AUGUST 1
AUGUST 15
SEPTEMBER 1
SEPTEMBER 15
OCTOBER 1
NOVEMBER 15
COMPLETION
OF VERIFICATION
ACTIVITIES
SAMPLE 1
(3% OF
RECEIVED TO DATE)
CALCULATE TOTAL SAMPLE SIZE BASED ON ALL APPLICATIONS
RECEIVED TO DATE
AND
SAMPLE REMAINING APPLICATIONS
SEND NOTICES
TO HOUSEHOLDS
FOLLOW-UP WITH ALL
NON-RESPONDENTS & SEND FINAL NOTICES
1 OR 1.5% DEPENDING ON SAMPLING METHOD
JULY 1
Food and Nutrition Service | February 2018

3. Continuous Sampling & Follow-Up Example Timeline for Sampling Every Two Weeks and Following-Up on a Continuous Basis
START ACCEPTING
& PROCESSING
APPLICATIONS
JULY 15
AUGUST 1
AUGUST 15
SEPTEMBER 1
SEPTEMBER 15
OCTOBER 1
NOVEMBER 15
COMPLETION
OF VERIFICATION
ACTIVITIES
SAMPLE 1
(3%1 OF
RECEIVED
TO DATE)
SAMPLE 2
(3% OF
RECEIVED SINCE
JULY 15)
SAMPLE 3
AUGUST 1)
SAMPLE 4
AUGUST 15)
SAMPLE 5
SEPTEMBER1)
CALCULATE TOTAL SAMPLE SIZE BASED ON ALL APPLICATIONS
RECEIVED TO DATE
AND
SAMPLE REMAINING APPLICATIONS
(IF NEEDED)
SEND NOTICES
TO HOUSEHOLDS
FOLLOW-UP
WITH NON-RESPONDENTS
FROM SAMPLE 1
FROM SAMPLES
1 & 2
1, 2 & 3
FOLLOW-UP WITH
NON-RESPONDENTS
1, 2, 3, & 4
FOLLOW-UP WITH ALL
NON-RESPONDENTS & SEND FINAL NOTICES
1 OR 1.5% DEPENDING ON SAMPLING METHOD
JULY 1
Food and Nutrition Service | February 2018