1. BASICS OF BRIEFING

2. overview Keys to a Successful Briefing Planning Organizing
Implementing

3. PLANNING

4. Characteristics
ABCs of Briefing
Accuracy
Brevity
Clarity

5. Purpose
Why are you briefing?
To Inform
To Advocate

6. Who?
Analyze your audience
Background
Attitude
Rank

7. Research Answer potential questions Get the facts Use your experience
Interview experts
Printed materials/internet

8. Methods
Manuscript
Memorized
Impromptu
Prepared

9. ORGANIZATION

10. Format Introduction Greeting Intro self/subject Overview Body
Main Points
Conclusion
Summary
Closure

11. Introduction Greeting Good morning/afternoon Ma’am/Sir
Introduce self/subject
I’m…and I’m going to brief you on…
Overview
State main points; preview what’s to come

12. Body Main points Give facts Present support material
Incorporate sources
Balance between main points

13. ORGANIZATION Transitions Help flow from one idea to the next
Signal audience

14. Conclusion Summary State topic and main points
Do not rebrief or add new information
Closure
End by stating: “This concludes my briefing. Are there any questions?”

15. Recap Introduction TELL ‘EM what you’re going to tell them Body
Conclusion
TELL ‘EM what you told them

16. Implementing

17. IMPLEMENTING
Visual Aids
Delivery
Practice

18. VISUAL AIDS - Purpose Serve as notes Clarify meaning Enhance retention
Keep audience focused
Provide direction

19. Visual aids - Tips Keep simple, clear, and relevant
Large enough to be seen
Know standard for command/organization
Don’t talk to the visual aid or read it
Know the equipment

20. DELIVERY TECHNIQUES Appearance Voice Eye contact and facial expression
Movement
Gestures
Military bearing
Notes

21. APPEARANCE
Sets tone for briefing
Completely under your control

22. Voice Three C’s Clearly Correctly Conversationally
Variety (rate, pitch, volume) creates interest, motivates

23. EYE CONTACT & FACIAL EXPRESSION
Direct and impartial
Establishes credibility and shows interest
Receive non-verbal feedback
Enhances delivery
Use good facial expression, not “dead pan” face

24. Movement Military briefings are usually given from behind lectern
Limited movement
Reasonable and purposeful
Make a point
Add emphasis
Don’t over do it *

25. GESTURES Purposeful Point toward slide for emphasis
Keep natural, don’t fidget or shuffle papers
Beware of poor timing

26. MILITARY BEARING
Never lose it
Limit apology
Keep going

27. NOTES Number your cards Keep information brief Timing cues
Watch gestures with cards…

28. PRACTICE
Eliminate stage fright
Be prepared and enthusiastic

29. Practice - Strategies Where you will brief With an audience
Ask for feedback
Don’t rush the beginning
Know the intro “cold”
Eliminate verbal pauses

30. SUMMARY
Planning
Organizing
Implementing

31. Conclusion Keys to a Successful Briefing Planning Organizing
Implementing

32. “Make sure you have finished speaking before your audience has finished listening.”
Dorothy Snaroff