1. Managers’ review of the MBS MTD Stockledger & Cost Complement Analysis
January 26, 2011
Bookstore System and
Commercial Enterprises Managers

2. What should I be doing every month?
Prior to each month end generate the following reports and review:
Cost Complement Report by Class
Purchase Audit Report
Prior to each month end review the following screens and post necessary documents:
Complete & Post all Receiving
Complete & Post all Chargebacks
Complete & Post all Price Changes
Complete & Post all Transfers
Complete Daily Sales Polling (RBT Ward only)

3. What should I be doing every month?
After the month has closed in MBS:
Generate the reports listed below and review department/store data
Complete the MTD Stockledger & Cost Complement Analysis worksheet
Submit your completed worksheet by the 15th of the month to your direct manager
File all reports for future reference
Reports
MTD Stockledger Report
Cost Complement Audit Report by Class
Purchase Audit Report
Sales/Cost of Sales Report

4. Receiving Menu
Click on “Receiving menu”

5. Receiving Menu
Click on “Enter receiving”

6. Receiving Menu
Enter receiving screen automatically displays open receiving documents for all stores
All receiving documents must be posted prior to each month end

7. Chargebacks
Click on the “Returns menu”

8. Chargebacks
Click on “Work with Pending Chargebacks”

9. Chargebacks
Enter receiving screen automatically displays open receiving documents for all stores
All Chargebacks must be posted prior to each month end

10. Transfers in Transit
Click on the “Transfer menu”

11. Transfers in Transit Click on “Print transfers intransit”
On the next screen click Forward

12. Transfers in Transit

13. Monthly Reports
Click on “Report printing menu”

14. Stockledger reports
Click on the “Stockledger reports” menu

15. MTD Stockledger Report
Click on “MTD stockledger with selected totals/dates”

16. MTD Stockledger Report
Populate the beginning and ending date for the month
Change the Classes setting to “Yes” and put a “1” in the sequence column
Click on Forward
(Manoa managers only – select “No” for Divisions)

17. MTD Stockledger Report
Enter your store number
Click on Forward
On the next screen click on Process

18. MTD Stockledger Report

19. MTD Cost Complement Audit Report
Select the “Cost complement audit report” menu

20. MTD Cost Complement Audit Report
Change the Classes setting to “Yes” and put a “1” in the sequence column
Change the Ending date to the last day of the month
Click on Forward
(Manoa department only – select “No” for Divisions)

21. MTD Cost Complement Audit Report
Enter the store number
On the next screen click on Process

22. MTD Cost Complement Audit Report

23. Purchase Audit Report
Select the “Stockledger/purchase audit report” menu

24. Purchase Audit Report
Populate the Beginning & Ending date for the month
Change the Classes setting to “Yes” and put a “1” in the sequence column
Make sure the Stores setting is set to “No”
Click on Forward
(Manoa managers only – select “No” for Divisions)

25. Purchase Audit Report Enter your store number Click on Forward
On the next screen click on Process

26. Purchase Audit Report

27. Sales/Cost of Sales Report
Select the “MTD/YTD cost of sales analysis with selected totals” menu

28. Sales/Cost of Sales Report
Populate the Beginning & Ending date for the month
Change the Classes setting to “Yes” and put a “1” in the sequence column
Make sure the Stores setting is set to “No”
Click on Forward
(Manoa managers only – select “No” for Divisions)

29. Sales/Cost of Sales Report
Enter the store number
On the next screen click Forward

30. Sales/Cost of Sales Report

31. MTD Stockledger & Cost Complement Analysis worksheet

32. Questions?