1. DISCUSSION OF POSSIBLE CALENDAR CONVERSION FOR MAEOLA BEITZEL ELEMENTARY
Parent/Community Meeting
March 13, 2018
Presented by:
Donna Cherry, Associate Superintendent, PreK-6 Education
Rob Pierce, Deputy Superintendent, Business Services and Facilities
David Riley, Associate Superintendent, Human Resources
Bob Roe, Director, PreK-6 Education
Yvonne Wright, Principal

2. PURPOSE
Provide information about a possible school calendar conversion for Maeola Beitzel Elementary for the school year.
Seek input from the staff and community
Answer questions from the community
Provide a timeline to complete the school calendar conversion process

3. WHY ARE WE CONSIDERING A SCHOOL CALENDAR CHANGE?
Enrollment at Maeola Beitzel Elementary is increasing.
The number of students enrolled on 10/4/17 was While the student enrollment projection for 2018/19 is 934, future year projections continue to rise.
The traditional calendar capacity of Maeola Beitzel Elementary is 958 students.
On a year-round schedule, Maeola Beitzel Elementary will be able to accommodate 1,270 students.

4. Historical and Projected CBEDS Enrollment
School
TK-6 CBEDS Enrollment
(Does Not Include PreK)
CBEDS
(Includes PreK)
Projection (Includes PreK)
Projection (Includes PreK)
Projection (Includes PreK)
Maeola Beitzel
937
972
995
951
962
934
948
* All enrollment and projection numbers include S.C.C. special education students. The projected enrollments have not been adjusted for offloads.

5. Current Enrollment, Capacities and Enrollment Projections
School
PreK CBEDS Enrollment (Includes Offloads and S.C.C.)
Capacity (Classrooms x Loading Standard)
PreK-6 Projected Enrollment (Adjusted for Intra-District Transfers, S.C.C. but NOT Offloads)
Traditional Calendar
YRE Calendar
Maeola Beitzel
962
958
1,270
934
948
What is the criteria for deciding which schools should be on this list?
All numbers include estimated PreK, SSC, and Intra-District Transfers.
Projected enrollments do not reflect offloads.

6. CONSIDERATIONS WHEN CHANGING SCHOOL CALENDARS:
Disrupts families and community
Desire for consistency of calendar for staff and family planning

7. WHAT IS A YEAR-ROUND SCHOOL?
Education Code #42260 describes a multi-track year-round school as a school where “pupils are divided into three or more groups or tracks that rotate attendance so that for a majority of the schooldays during the school year, at least one group or track is not in attendance at the school while all other groups or tracks are in attendance.”

8. ABOUT YEAR-ROUND SCHOOLS
Year-Round schools operate either a single track or multi-track system
Tracks are groups of students divided to share the same schedule of rotation
In Elk Grove Unified, we use a four-track system
Elk Grove Unified School District has had schools on a four track Year-Round schedule for over two decades. We currently have fifteen schools on this schedule

9. TRADITIONAL VS YEAR-ROUND
Type of Calendar
Student Attendance Days
Instructional Minutes
Per Day
Traditional Calendar
180 Days
315 minutes
Year-round Calendar
171 Days
325 minutes
The minimum number of instructional minutes required by the state of California are:
Kindergarten 36,000 minutes
Grades ,400 minutes
Grades ,000 minutes

10. ADD CALENDAR HERE

11. HOW WILL STUDENTS BE ASSIGNED TO A TRACK?
Assignment to Year-Round Tracks BP 6117(c) - Adopted January 16, 2018
The Superintendent or designee shall establish an unbiased process for determining assignment of students to tracks based on the following guidelines:
Students of the same family shall be placed in the same group or track unless one or more of such students are enrolled in a special education class or unless the parent/guardian requests that the students be placed in different groups. (Education Code 37617)
The Superintendent or designee shall give parents/guardians adequate notice regarding their child's schedule.
Any parent/guardian who is dissatisfied with the track assignment of his/her child may appeal the assignment to the Superintendent or designee within five business days, stating the reason a different track is more appropriate for his/her child. The Superintendent or designee shall respond to the parent/guardian within five business days. The Superintendent or designee’s decision shall be final.

12. RECOMMENDATION FOR 2019-2020 SCHOOL YEAR
Transition Maeola Beitzel Elementary School from a Modified Traditional to a Multi-Track Year-Round calendar.

13. TIMELINE TO TRANSITION
Date
Action
November 2017
Develop plan with input from District departments and Cabinet members. Communicate proposal and solicit input for seamless transition.
January 2018
Present initial recommendation and proposed timeline to the Board of Education.
February/March 2018
Meet with site staff to discuss transition, obtain input and answer questions. If provided the authority tonight.
March/April 2018
Conduct community meetings to discuss transition, obtain input and answer questions.
May 2018
Bring forward a recommendation based on community and staff input.
Communicate recommendation to communities.
May-December 2018
Continue to work on transition.
September 2017 – Communicate proposal with district stakeholders:
What is the rationale for this change?
Will there be assistance from the District in placing teachers at YR schools should they not want to change?
When will this new calendar begin?
What are the staffing changes?
Will Special Education classes be reassigned?
What is the formula for Yard Supervisors/Food Services, etc?
October 2017 – Meet with affected site staff to obtain input, answer questions
November 2017 – Affected sites will host community meeting to discuss proposal, obtain input and answer questions. District representatives will be in attendance.
December 2017 – Collate community input and based on the input, develop recommendation to bring to Cabinet.
January – Bring plan to the Board of Education. Communicate outcome from Board to communities.
February 2018
March 2018
April 2017 – Parent notification of calendar change effective date ( academic year).

14. TIMELINE TO TRANSITION
Date
Action
January 2019
For transition to Multi-Track Year Round Calendars only
Provide once a week public notice as required by EdCode 37611: Whenever the governing board of any school district, pursuant to Section 37610, determines to operate one or more schools of the district on a continuous school program in such a manner as to require any pupil to enroll in a continuous school program, it shall publish, not later than November 1st of the school year preceding the commencement of such a program, its intention to operate a continuous school program in such a manner as to require any pupil to enroll in a continuous school program in a newspaper of general circulation within the district, or if there is no such newspaper, then in any newspaper of general circulation that is regularly circulated in the district. Publication of notice pursuant to this section shall be once each week for three successive weeks. Three publications in a newspaper regularly published once a week or oftener, with at least five days intervening between the respective publication date not counting such publication dates, are sufficient.
February 2019
Hold random selection process to determine track assignments or notify parents of track assignments.
July 2019
Start of new school year for Multi-Track Year Round schools.
August 2019
Start of new school year for Traditional and Modified Traditional schools.
September 2017 – inform staff and inform community members
October 2017-once a week public notice
January 2018-Notify staff of track assignments
February send track selection forms to parents
April 2018 – Parent notification of track assignments

15. TRANSITION COMMITMENT
In preparation of possible adoption of a Year Round calendar, we will do the following:
Communicate proposal and solicit input from district departments and services to develop plan for seamless transition
Provide ongoing communications to the community
Provide opportunities for the community to give input regarding the proposal
Provide support to staff during transition

16. ONGOING COMMUNICATION FROM SCHOOL
Your principal will be holding special meetings with parents to answer any questions for parents during this time of transition
Your principal will inform the community about the School Board’s decision
The District will place announcements in the local papers
Your principal and the District will provide ongoing communication through newsletters, auto dialer, s, and the school’s marquee as needed

17. QUESTIONS?