1. Navigating in My Collaboration Space
The purpose of this job aid is to define collaboration space, identify collaboration tools, and explore possibilities of each tool to increase productivity and empower performance with minimal external support.
11/13/2018

2. Collaboration Space Tools
What is a Collaboration Space?
Specific to the School for Family and MWR Learning Management System, also known as the LMS:
Collaboration is a process where two or more people work together or as group toward a shared goal through discussion, learning, or building consensus
Space is a place in the website specific to a group or course to upload, store, search, or post themed information
Collaboration + Space = Collaboration Space is a place in the LMS where learners collectively work together as a team to share knowledge, experience learning, and build consensus .

3. Collaboration Space Tools
Before we move on, here’s a list of tools in a Collaboration Space available to learners:
Search
Announcements
Documents
Blog
FAQs
Directory
Calendar
Tools are accessible and available to learners as long as the course is listed on individual’s transcript. On the next slide we will explore steps on how to select and access a collaboration space .

4. Collaboration Space Tools
Let’s go over how to select a collaboration space:
Using a mouse “Hover” over Collaboration Space Tab from the Toolbar Banner
Click “Collaboration Space” from the pick list
A new window will open
Type course name in the “Search” Text box, Click SEARCH button to go to the next window
Note: Course name is required in the search box
Don’t know course name?
Go to Transcript and get the course name or
Contact course instructor or
send to or
Call School for Family and MWR at (210)

5. Collaboration Space Tools
Almost there! Go ahead and…
Find and double click to select the course
Then from the new window, click “Join” to open collaboration space for the course selected
Disclaimer – information above is/are for the purpose of this job aid only and will differ from results of your search.
Can’t see course?
One must be enrolled to a course to gain access to the collaboration space
Send to or
Call School for Family and MWR at (210)

6. Collaboration Space Tools
Disclaimer – information below is/are for the purpose of this job aid only and will differ from your screen.
Let’s explore the tools!
Search Icon - performs search within the space
Announcements Icon –
Post important events
Document Icon –
For uploading document
Blog Icon – To post individual ideas, comments or details about a topic in chronological order
FAQs Icon – Search frequently asked questions within the space
Directory Icon – Lists of individuals assigned to the space
Detailed instructions for when to use each tool will be given by course manager.
Calendar Icon – Place to create and schedule events

7. Quick Tips for Collaboration Space Tools
Tool: Documents – Cont’
Tool: Documents
How to upload new document?
Apply naming schema in “Title” box
Give detail description in “Description” box
Type key words for the document in “Keywords” box
Click “Create” button on the bottom of the screen
Click “Check In” from the “Summary Column” to make it available to all
Congratulations!!! You are done.
Click icon from the tool menu bar
For new documents, click “GO” button to create a new space to upload a document. Check with course instructor for “Document Naming Schema”
New window will open to create new document label

8. Quick Tips for Collaboration Space Tools
Tool: Blog – Cont’
Tool: Blog
How to create a Blog topic?
Type Topic in “Title” box
Give detail description in “Description” box
Type key words for the document in “Keywords” box
Click “Create” button on the bottom of the screen
Click “Check In” from the “Summary Column” to make it available to all
Congratulations!!! You are done.
Click icon from the tool menu bar
For new Blog, click “GO” button to create a new space to upload a document. Check with course instructor for “Document Naming Schema”
New window will open to create Blog label

9. Quick Tips for Collaboration Space Tools
Tool: Calendar
What’s Scheduled?
Tool: Announcement
What’s going on?
Click icon from the tool menu bar
All events will be created by course instructor
Events are available only to members of the space
Request approval from course instructor prior to adding “new” event
Click icon from the tool menu bar
All events will be created by course instructor
Events are available only to members of the space
Request approval from course instructor prior to adding “new” announcement

10. Stay on the right track! Let’s Review:
Login to to access collaboration space
Collaboration space is a virtual space to share knowledge, experience learning, and build consensus.
Collaboration space has seven tools that add value to learning
Check with course instructor before adding new event or announcement
Stay on the track….explore, learn, and share!
Good Luck…