1. Inspection Client Overview
Overview of the upcoming Inspection Client for RPR’s within the CIP Database Application
David Borden, DPW Construction Administrator
Rick Kruchten, DPW Project Manager
Jim Lutterbach, CIP Database Team, Unified Informatics LLC
Date: Tuesday, January 27, 2018

2. What is the CIP Database?
CIP = Capital Improvement Program
System to track DPW projects
Microsoft SQL Database | DevExpress Formwork
Live since February 2015 (3 years ago)
Used by Management and Project Managers
Includes: Schedule | Scope | Budget
Financials: Contracts | Invoices
Resources: Assigned PM’s | Vendors | RPR’s
Also Includes: Estimates |Pay Items | Bid Tabs

3. What is the Inspection Client?
One of many “clients” to the CIP Database
Client = Forms
Generally: field services data collection
Daily Log | Capital Outputs | Disruption Dates
Progressive Pay Items
Work Directives | Change Orders
External Users | Accessed Outside City Firewall
Formfactors: Desktop | Laptop | Tablet | Phone

4. Inspection Client  CIP Database

5. Short Q/A

6. Prerequisite CIP Concepts (4 topics)
Before seeing more Inspection client, needed a brief primer of useful CIP Database concepts:
What are Universal Stage Codes?
Overview of Project Status and Activity Status
What are Project Elements?
What are Capital Outputs?

7. Prerequisite CIP Concepts: What are Universal Stage Codes?
in the CIP, for project activities, a way of characterizing dates, costs and capital outputs
USC = Universal Stage Code
(PR)  Proposed
(EE)  Engineers Estimate
(OB)  Obligated
(AC)  Actual
1a of 4

8. Prerequisite CIP Concepts: What are Universal Stage Codes?
(PR) meaning, early planning dates and costs
(EE) meaning, an engineer providing dates and costs
(OB) meaning, contractual dates and costs
(AC) meaning, NTP dates, actual costs (invoices)
1b of 4

9. Prerequisite CIP Concepts: What are Universal Stage Codes?
sometimes referred to as Schedule Stack or Cost Stack
Project Activity
USC
Start
Finish
Costs
most
accurate
newest
Construction Activity AC
4/25/2018
9/10/2018
$3,048,632.43 OB
4/12/2018
9/30/2018
$3,050,925 EE
4/1/2018
7/15/2018
$3,120,000 PR
3/1/2018
6/15/2018
$3,000,000
oldest
least accurate
1c of 4

10. Prerequisite CIP Concepts: What are Universal Stage Codes?
As an RPR, how do I use USC’s?
When referencing project activity dates and costs
When entering disruption dates
When entering capital outputs
1d of 4

11. Prerequisite CIP Concepts: Overview of Project and Activity Status
one project is composed of many activities
Projects have a Project Status
Activities have an Activity Status
Project Status: (PO) Posted  (IP) In-Progress  (CP) Completed
Activity Status: (FT) Future  (IP) In-Progress  (CP) Completed
2a of 4

12. Prerequisite CIP Concepts: Overview of Project and Activity Status
2b of 4

13. Prerequisite CIP Concepts: Overview of Project and Activity Status
As an RPR, how do I use Project and Activity Status?
When referencing project activities
An RPR will never change the Project or Activity Status
2c of 4

14. Prerequisite CIP Concepts: What are Project Elements?
Represent spatial location of project
One project is composed of one or many elements
Elements can be points, lines or polygons
For resurfacing, element = line segment
For drainage, element = polygon area
For bridge, element = point
3a of 4

15. Prerequisite CIP Concepts: What are Project Elements?
3b of 4

16. Prerequisite CIP Concepts: What are Project Elements?
Elements are created by planning staff
An element represents [a unit of] need
Elements are stored in Master Needs Inventory (unassigned elements)
An element gets assigned to a project by planning staff
Can be plotted on a map for intuitive understanding of project location
Capital Outputs are attached to elements
3c of 4

17. Prerequisite CIP Concepts: Overview of Project Elements?
As an RPR, how do I use Elements?
On map, elements show the location of project
When entering Capital Output amounts, elements are selected but not edited
When entering Disruption Dates, elements are selected but not edited
3d of 4

18. Prerequisite CIP Concepts: What are Capital Outputs?
Capital Outputs are the results from a given project
They are quantitative scope (as opposed to only a narrative descriptive scope)
Examples: linear feet of sidewalk, lane miles of asphalt, number of ADA ramps
Examples: number of small structures, number of bridges
Examples: number of homes benefitted, number of drivers (per day) benefitted
4a of 4

19. Prerequisite CIP Concepts: What are Capital Outputs?
used to compare projects
totaled to understand annual program outputs for given funding inputs
“trumpet” good results
provide accountability to infrastructure stakeholders
our receipt to taxpayers
are not pay items
are not assets
4b of 4

20. Prerequisite CIP Concepts: What are Capital Outputs?
As an RPR, how do I use Capital Outputs?
You will update obligated capital outputs for any work directives that affect capital output amounts
You will enter actual capital outputs at project close-out
4c of 4

21. Short Q/A

22. Inspection Client – Landing Page

23. Inspection Client Daily Log

24. Inspection Client - Disruption Dates

25. Inspection Client – Capital Outputs

26. Inspection Client – Progressive Pay Item Summary Page

27. Inspection Client – Work Directives

28. Short Q/A

29. Deployment Plan for Inspection Client
core development completed January, 2018
DPW internal user testing and feedback completed February, 2018
external user feedback and testing completed March, 2018
pilot begins April/May 2018 with actual project 3 vendors | 3 RPR’s |3 projects
graduated rollout to remaining users starting after pilot
dependency to on-going Pay Item standardization
training to be provided in-office | YouTube channel

30. Final Q/A