1. Banner Finance 103 Internet Native Banner Training
Penney Doughtie
Banner Finance Trainer
Revised 12/11/2017

2. Banner Finance 103 Internet Native Banner
Training includes:
Log into INB – Internet Native Banner
Perform Basic Banner Navigation
Perform Searches in the FOAP tables
View various inquiry screens including:
Balances on Organizational Budget Status
Detailed Transaction Activity by FOAP
Detailed Encumbrance Activity by FOAP
Document Look-up

3. To view a screen, enter the six alpha character screen name in the “Go To” field then press enter.

4. “My Banner” Folder is used to list Form Names for quick access
“My Banner” Folder is used to list Form Names for quick access. Click On “My Banner” Folder ~ Click “Organize My Banner” GUAPMNU Select Desired Banner Forms to be listed in “My Banner” Folder Press “F10” to save changes
Click On “My Banner” Folder
Then Click “Organize My Banner” GUAPMNU
Select Desired Banner Forms to be listed in “My Banner” Folder

5. Go to GUAUPRF, check “Display Form name” and check “Include Header Row in Data Extract” Press F10 to save changes

6. Basic Navigation Training for INB

7. Record Function Keys for Data Entry
F6 - Insert Record
F4 - Duplicate Record
Shift + F4 - Clear Record
Shift + F6 - Delete Record
Down Arrow - Next Record
Up Arrow - Previous Record

8. Block Function Keys Field Function Keys Click the “Next Block” icon
Click “Block” on the menu, then click “Next”
Crtl + Page Down - Next Block
Crtl + Page Up - Previous Block
Field Function Keys
Tab - Next Field
Shift + Tab - Previous Field

9. Form Function Keys Shift + F7 - Clear Form / Rollback
Ctrl + Q - Exit form
F10 - Save
Query Function Keys
F7 - Start Query
F8 - Execute Query
F5 - Start a New Screen

10. Other Helpful Hints Double click drop down arrow to search
List of Values (LOV) Button
Wildcard characters for querying: “%”

11. Banner Questions

12. Each chart element of the FOAPAL has a table that lists information about the field.
FTVFUND Fund
FTVORGN Organization
FTVACCT Account
FTVPROG Program
FTVACTV Activity
FTVLOCN Location

13. Exercise 1. FUND Inquiry (Look-up) Type FTVFUND in the Go To Box and press Enter

14. FUND Inquiry Look-up (Cont.)
Press F7 to start a new query
In the Title field enter a word that would be in the description using the % as the wildcard. The search is case sensitive.
(for example %Instruction%)
F8 to execute the query

15. In the Title field enter %Instruction%, press F8

16. FUND numbers that contain “Instruction” in the Title will populate automatically

17. Exercise 2. ORGN Inquiry (Look-up) Type FTVORGN in the Go To Box and press Enter

18. To Look-up an ORGN, use the same function keys as explained for the FUND query
Press F7 to start a new query
In the Title field enter a word that would be in the description using the % as the wildcard. The search is case sensitive.
(for example %History%)
Press F8 to execute the query

19. In the Title field enter %History%, press F8

20. ORGN numbers that contain “History” in the Title will populate automatically

21. Banner Questions

22. FGIBAVL

23. Banner FGIBAVL displays the Organizational Budget Balance by Pool Accounts. This screen query requires the Banner FUND, ORGN, and ACCT.
To view revenues use as the ACCT.
To view expenses use as the ACCT.

24. Enter the Fund, Organization, and Account (always use 60000) then press the Control key and Page Down key simultaneously

25. FGIBDST

26. Banner FGIBDST displays the Organizational Budget Status
Banner FGIBDST displays the Organizational Budget Status. This screen query requires the Banner FUND and ORGN.

27. Enter the Organization and the Fund, then press the Control key and Page Down key simultaneously
NOTE: Uncheck “Include Revenue Accounts” if revenue lines are not needed

28. Select the desired row, click Options, select “Transaction Detail Information (FGITRND)

29. The data will populate automatically.

30. To download Internet Native Banner data/report into Excel
Click Help
Click Extract Data No Key
Click Open
The data will display into an Excel worksheet reflecting current posted data
PLEASE NOTE:
Google pop-ups, Internet Explorer pop-ups and other pop-ups may interfere with this process. If you receive error messages indicating these pop-ups please contact the ITCS Help and request assistance with the pop-up blockers settings on your PC.

31. Banner Questions

32. FGITRND

33. Banner FGITRND displays the Detailed Transaction Activity
Banner FGITRND displays the Detailed Transaction Activity. This screen query requires the Banner FUND and ORGN (ACCT is optional).

34. Enter the Fund and the Organization, then press the Control key and Page Down key simultaneously, then press F8

35. Query within a Query Press F7 (to start query) Tab to the desired field, type in info (for example, go to Type cell,enter J63)

36. Press F8 to Execute the Query

37. To download report into Excel
Click Help
Click Extract Data No Key
Click Open
The data will display into an Excel worksheet reflecting current posted data
PLEASE NOTE:
Google pop-ups, Internet Explorer pop-ups and other pop-ups may interfere with this process. If you receive error messages indicating these pop-ups please contact the ITCS Help and request assistance with the pop-up blockers settings on your PC.

38. Banner Questions

39. FGIGLAC

40. Banner FGIGLAC. This query requires only the Banner FUND.
Note:
This query will retrieve only “GL” type
transactions. Acct is optional.

41. Enter the FUND, then next block.

42. To download report into Excel
Click Help
Click Extract Data No Key
Click Open
The data will display into an Excel worksheet reflecting current posted data

43. Banner Questions

44. FGIENCD

45. Banner FGIENCD displays the Detailed Encumbrance Activity
Banner FGIENCD displays the Detailed Encumbrance Activity. This screen query requires the encumbrance number. (example Purchase Order #P )

46. Enter the Purchase Order, then press the Control key and Page Down key simultaneously

47. To download report into Excel
Click Help
Click Extract Data No Key
Click Open
The data will display into an Excel worksheet reflecting current posted data
PLEASE NOTE:
Google pop-ups, Internet Explorer pop-ups and other pop-ups may interfere with this process. If you receive error messages indicating these pop-ups please contact the ITCS Help and request assistance with the pop-up blockers settings on your PC.

48. Banner Questions

49. FGIOENC

50. Banner FGIOENC displays the Organizations Encumbrance List
Banner FGIOENC displays the Organizations Encumbrance List. This screen query requires the Banner FUND and ORGN.

51. Enter the Organization and the Fund, then press the Control key and Page Down key simultaneously

52. To view the purchase order details, select the desired purchase order, then click “Options”, then click “Query Detail Encumbrance”.
This Banner form (FGIENCD) provides the detailed liquidation information by each item number. To view the next item, press the arrow down key.

53. Life of a Purchase Order
Department enters the requisition in Purchasing PORT
Requisition goes through electronic Purchasing PORT approvals
Materials Management approves Requisition and turns into Purchase Order (funds are encumbered in Banner and deducted from the budget)
Department completes the receiving process in Purchasing PORT
Accounts Payable enters the vendor invoice in Banner
Funds become “automatically liquidated” which means the PO is closed and the expense is moved from the Encumbrance column to the Year to Date column on the budget.

54. Purchase Order Manual Liquidation Examples (closes Purchase Order)
PO price decreases on supplier/vendor invoice
Example: PO is $100 and invoice is $95
if appropriate, the department uses Purchasing PORT comments to request a liquidation
Credit memos/credit from supplier
When AP keys a credit, the funds are re-encumbered. Use Purchasing PORT comments to inform AP if items will be rebilled or reshipped
Canceling check and/or invoice in Banner
When AP cancels a check or invoice, the funds are re-encumbered. Communicate through Purchasing PORT comments if these funds are to be liquidated.

55. How to liquidate a purchase order in Purchasing PORT
Log into ECU PiratePort
Click “Tools”
Select “PORT – Purchasing Request” (listed under Purchasing)
Enter the desired Purchase Order in the “Search Cell” (top right)
Click the search icon
Select “Purchase Order” in dropdown list
Click “Comments” tab
Click “Add Comment”
Check “Accounts Payable”
If Accounts Payable is not listed, then:
Click “add recipient”
Enter “Payable” in Last Name cell
Click “Search”
Click “Select” listed under Action column
Verify that only Accounts Payable is checked
Type detailed explanation as needed in the comment box. Include the reason why the purchase order needs to be manually liquidated.
Contact Accounts Payable at with liquidation questions.

56. Banner Questions

57. FGIDOCR

58. Banner FGIDOCR performs a search by Document number
This query will search by:
Purchase Orders
Invoices
Journal Entries
AP Checks

59. Enter the Document Number including the Alpha prefix, then press the Control key and Page Down key simultaneously

60. This is an example of a Journal Entry

61. To download report into Excel
Click Help
Click Extract Data No Key
Click Open
The data will display into an Excel worksheet reflecting current posted data
PLEASE NOTE:
Google pop-ups, Internet Explorer pop-ups and other pop-ups may interfere with this process. If you receive error messages indicating these pop-ups please contact the ITCS Help and request assistance with the pop-up blockers settings on your PC.

62. Banner Questions

63. To Request Security Access
The following website provides detailed instructions on how to request Banner Finance Security Access.
  If you have questions regarding this security form, please contact Penney Doughtie or

64. Log in to Internet Native Banner
Go to the ECU Home Page
Click the Search Icon
Click “Banner” (under Resources)
Click “INB Login”
Enter Banner Username and INB Password
Enter desired screen name in the “Go To” cell
Press Enter

65. Connecting to Banner from your Desktop the First Time
Every Banner user will need to install Sun Java Plug-In
Go to the following website   
When finished the installation, restart your computer

66. Helpful Information

67. Helpful Rule Codes (also called Transaction Type)
ADEI
Additional charges on Invoice
BD01
Original Budget
B11
Permanent budget transfer
B22
Temporary budget transfer
B44
Budget transfer
CORD
Purchase Order Change
D44
Disbursement adjustment
E090
Year End Encumbrance Accrual
HGRB
HR Benefit Transactions
HGRS
HR Salary Payroll Transactions
INEI
Invoice with encumbrance (purchase order)
INNI
Invoice without encumbrance (no purchase order)
J51
Internal Sales (ECU departments billings within ECU
J60
Journal Entry (ProCard)
J63
Journal Entry
PORD
Purchase Order
R30
Cash Receipt
SI1
Medical Supplies Storeroom
SI3
Office Supplies Storeroom
SI5
Maintenance Supplies Storeroom
XYZ
Miscellaneous Cash Receipt

68. BANNER OPERATING BUDGET ACCOUNTS Also known as Budget Pool Accounts
Supplies Budget
Library Books Budget
Equipment Budget
Contractual Services Budget
Travel Budget
Current Services Budget
Fixed Charges Budget
Other Expenses & Adjust Budget
Undistributed Budget
Grants and Aides
Education Awards
Utilities Budget
BANNER SALARY BUDGET ACCOUNTS
Miscellaneous Salary Budget
EHRA Non Teaching Salary Budget
EHRA Faculty Salary Budget
SHRA Staff Salary Budget
SHRA LEO Salary Budget
Benefits Budget

69. Create a Banner Shortcut on your PC Desktop
Close all opened windows (Excel, Word, Outlook, etc.)
Go to ECU Homepage
Click “Banner” (under Quick Links)
Click “INB Login”
Enter Banner Username and INB Password
Enter desired screen name in the “Go To” field
Minimize the window
A blank window should be displayed with the following web address -
Click on the Internet Explorer icon beside the web address and drag it to your desktop

70. To Change the ICON
Right Click on the new Internet Explorer Icon on your PC desktop
Click Properties
Click Change Icon
Click Browse
Scroll right and select file “shell32.dll”
Click Open
Select the desired Icon
Click OK
Click Apply

71. I hope you enjoyed Banner Finance Training! Please contact any of the
Thank you for your time!
I hope you enjoyed Banner Finance Training!
Please contact any of the
Systems Coordination staff located at
Other Banner Training Courses
Banner 101/102 – Self-Service Banner
e~Print Report Training
ODS – Operational Data Store
Monthly Departmental Review of Financial Transactions Guidelines
Register for training on Pirate Port
Click “Cornerstone” (listed under “Human Resources”)