1. Submitting nominations for Model Chapter and Spring Awards
Chapter Training Webinar:
Submitting nominations for
Model Chapter and Spring Awards
Tuesday, January 23, 2018
1:00 pm EST
Susan Emert – Manager, Member and Chapter Services

2. Agenda Model Chapter AFCEA International Spring Awards
2018 Goals
2017 Final Achievement
Ingles Submission
AFCEA International Spring Awards
Individual and Chapter awards
Other awards
Awards Cycle
Nomination Process
Awards Committee
Award Ceremonies

3. Model Chapter Award

4. Model Chapter Award
Its purpose is to encourage strong overall chapter structure and meaningful activities
It measures a chapter’s performance over a full calendar year
Two-part two-year program
Goals and Final Achievement
Entirely voluntary but strongly recommended
Submitted only via the chapter officer tools on the AFCEA portal
On-line only - no paper copies or s accepted.

5. Model Chapter Award Deadlines
Model Chapter Goals for 2018
February 1, 2018
Model Chapter Final Achievement for 2017
February 15, 2018

6. Model Chapter Goals Establish Goals
Reasonably attainable but require concerted effort
Minimum of six goals required
Must include at least one goal in each of the Individual Membership, Corporate Membership and Website categories
As of last year, mandatory goal to increase membership by a minimum of one person

7. Submitting Goals Log into chapter officer tools on the portal
Click on Chapter Officer Tools
Click on Model Chapter Goals
Click on Create 2018 Goals

8. Model Chapter Goals Type in your chapter position
Option to choose “Select from Sample Goals”

9. Model Chapter Goals
If you Select Sample Goals this will pop up on your screen. Note that this screen shot doesn’t include all the categories available – Awards and Other are the other available categories.

10. Model Chapter Goals If not using Sample Goals
Click on Goal Category dropdown menu (highlighted)
type in Goals manually (red arrow)
If you prefer to write your own goals from scratch, first of all click on Goal Category, and choose a category from the drop-down menu provided.
For those Goals that do not fall into one of the pre-determined categories, please choose Other.

11. Model Chapter Goals Keep adding Goals until finished
Save progress – keep editing
Once finalized & forwarded, cannot be edited
Keep adding Goals until you have entered at least six total, with at least one each in Individual Membership, Corporate Membership and Website.
You will see on the screenshot that the system automatically ads the Mandatory Goal of “Increase individual membership by at least one person”.
You can use a mix of sample goals and your own goals written from scratch.
Use the Save Progress button and only hit the Finalize and Forward to RVP button when you are definitely finished.
Our system does not allow for Goals to be edited once forwarded to the RVP.

12. Model Chapter Final Achievement
One year later you will complete the Final Achievement against the submitted Goals
The same year as you complete the Goals for the following year
Self-assessment by chapter
Justification submitted against each goal
Can save progress and return to complete at a later date
Once finalized, has to be submitted to RVP
Final Achievements submitted to RVP for endorsement are final and cannot be edited
So, you entered your Goals and forwarded them to the RVP who approved them.
Now fast forward to a year later.
You will complete the Final Achievement for the previous year at the same time as you submit Goals for the coming year.
For the Final Achievement, the chapter self-assesses whether they have exceeded, met, partially met, or not met each individual goal, and then submits a justification against each Goal.

13. Model Chapter Final Achievement
These next screenshots detail how to submit the Final Achievement against the Goals submitted the previous year.
As a reminder, once you have clicked on Model Chapter Goals in the chapter officer tools, you will see this screen.
This time, click on Create 2017 Final Achievement form.
If your chapter did not submit Goals for the previous year, you are not eligible for that year’s award, and will not see the View/Print Goals or Final Achievement Form buttons on your screen.

14. Model Chapter Final Achievement
This screenshot shows the top of the Final Achievement submission page.
For each Goal, choose your self-assessment field and complete the justification.

15. Model Chapter Final Achievement
Complete Chapter Performance Summary
Use Save Progress button freely
Only hit Submit when absolutely final
This screenshot shows the bottom of the Final Achievement submission page.
Once you have evaluated all your Goals for 2017, there is a performance summary text box at the end of the Final Achievement.
We strongly recommend that you complete the Chapter Performance Summary at the end; it may be particularly important if you have not met all of your Goals!
Again, as with entering Goals, use the Save Progress button freely.
However, do not hit Submit Chapter Goal 2017 Final Achievement until you are sure you will have no more changes.
You cannot edit the Final Achievement once submitted to the RVP!

16. Model Chapter Award Approval Process
RVP approval needed for both Goals and Final Achievement
Once submitted to RVP for endorsement they are deemed final and cannot be edited
RVP receives an to endorse
Once Final Achievement is endorsed, chapter is eligible to receive the Model Chapter Award
AFCEA HQ will notify winning chapters by
Not all Goals have to be exceeded or met in order to win the award
Chapter is evaluated on entire Final Achievement including summary – be sure to complete this!
This slide summarizes the approval process for both the Goals and Final Achievement.
One last reminder (I promise) that both Goals and Final Achievements submitted to the RVP are final and cannot be edited! Use the Save Progress button while still editing your Goals/Final Achievements!

17. Ingles Submission via Model Chapter Process
New this year
Makes it easier to apply for the Ingles award
Uses chapter performance summary as nomination text
Hope it will attract more small and medium size chapters to participate
Still able to nominate for the Ingles via as usual
Will need to do this if you wish to customize the nomination text
New this year is the opportunity to apply for the Ingles Award at the same time as submitting your Model Chapter Final Achievement 2017.

18. Ingles Submission
Click on Submit Chapter Goal 2017 Final Achievement Report to RVP
Make sure you have completely finished your Model Chapter Final Achievement Report first.
It is not possible to edit the Report once submitted to your RVP.

19. Ingles Submission You will see the following text
Click on Submit Ingles Award
Once you’ve submitted the Model Chapter Final Achievement to the RVP you will see the option to Submit for the Ingles Award.

20. Ingles Submission
The chapter’s performance summary text will automatically be used for the Ingles Award
You will receive the following as confirmation that your chapter is now a candidate for the award
If you click on “Do Not Submit Ingles Award” you will automatically be taken back to the first screenshot

21. Ingles Submission
If you click on “Do Not Submit Ingles Award” you will automatically be taken back to the main Model Chapter screen for your chapter – as below
A reminder that you have now completed the Model Chapter Final Achievement 2017 and your submission cannot be altered.
This concludes the Model Chapter portion of this webinar.

22. AFCEA International Spring Awards

23. Individual Awards
Admiral Jon L. Boyes Medal for Distinguished Service to AFCEA
General James M. Rockwell AFCEAN of the Year
Leadership
Senior career award
Medal of Merit
Mid-Senior career award
Meritorious Service
Early-Mid career award

24. Individual Awards
Levels are designed to parallel a person’s workforce experience
Although AFCEA volunteerism is a primary factor
Tie-into Young AFCEAN awards
A person may win all five awards during their career/AFCEA participation
Distinguished Young AFCEAN
Emerging
Leader
Meritorious Service Award
Medal of
Merit
Leadership

25. Chapter Awards Harry C. Ingles Awards Albert J. Myer Awards
Highest chapter award
Model Chapter award is now a pre-requisite
Can also be applied for while submitting the Model Chapter Final Achievement
Albert J. Myer Awards
Member Growth/Retention/Recruiting/Achievement
Statistical awards
No nominations
Model Chapter Award
Chapter-driven content: goals and reports
Submitted via the portal not the website

26. Other Awards David Sarnoff Award Chair’s Superior Performance
AFCEA International’s highest award honoring a senior person in our community
Chair’s Superior Performance
Awarded by AFCEA Chair of the Board
Focuses on volunteer work at the AFCEA International level
No nominations
Small Business awards
Small Business of the Year
Small Business Person of the Year (Business)
Small Business Person of the Year (Government)
Small Business Advocate (Large Business)

27. Other Awards (continued)
Engineering awards
Distinguished Award for Excellence in Engineering
Meritorious Rising Star Award for Achievement in Engineering
Information Technology Awards
Distinguished Award for Excellence in Information Technology
Meritorious Rising Star Award for Achievement in Information Technology
Exceptional Contribution to STEM Education Award
Technology Innovation Award
SIGNAL Magazine award
Sparky Baird Award

28. Other Awards (continued)
Educational Foundation awards
Distinguished Service to Education
Distinguished Achievement in Education
Intelligence awards
Charlie Allen Award for Distinguished Intelligence Service
Award for Meritorious Service to the Intelligence Community

29. Awards Cycle Nominations RVP Endorsement Voting Call for Selection
January 22 through March 4, 2018
RVP Endorsement
March 5-9, 2018
Voting
March 16 through April 2, 2018
Call for Selection
April 5, 2018
Official announcement of winners
April 18, 2018
Ceremonies (Defensive Cyber Operations Symposium)
Monday, May 14, 2018
Baltimore Convention Center

30. Nominations Process Anyone but AFCEA staff can nominate a candidate
Candidates cannot nominate themselves
AFCEA staff members cannot be nominated
Individual awards designed to mirror career stages
DYA/Emerging Leader: Early career awards
Meritorious Service Award: Early-mid career award
Medal of Merit: Mid-senior career award
Leadership: Senior career award
Be sure to nominate a person for the right award
Do not leave nominations until last minute!
Nominations close on a Sunday

31. How to nominate a candidate
Go to
Scroll down and click on relevant award name

32. How to nominate a candidate
Scroll down the page and click on “Nominate a candidate”

33. How to nominate a candidate
Ensure candidates meet listed criteria
Important to put candidates in for the right award

34. How to nominate a candidate
Scroll down to nomination form and complete all fields
Important that correct information is used
Contact details used to /mail nominee and nominator
Name and organization used for awards program
Name engraved on award
Unfortunately, while Sean may deserve an award for all his hard work, staff members are not eligible to nominate, or be nominated, for any of our awards.

35. How to nominate a candidate
Fill out Justification box on nomination form
500 words maximum
Spaces and blank lines may count
Type over placeholder text
Leave in sub-headers
Suggest typing/saving in Word then electronically cutting and pasting into form (cannot save form)
Submit Nomination once complete
Will automatically be sent to the Regional Vice President for endorsement
You will receive an automatic acknowledgement of receipt

36. How to nominate a candidate
If you made an error on the nomination or missed out relevant information
Redo and resubmit the nomination – the last one you submitted will be the one used
You must resubmit full nominations before the deadline
Website will not accept nominations after midnight
For minor errors after the deadline
Contact Susan immediately to take care of the error manually
No changes can be made once RVP endorsement period starts

37. AFCEA International Awards Committee
Consists of some Regional Vice Presidents (RVPs), past RVPs, Members of the BOD and EXCOM
An initial three year term with possibility of extensions
10-day voting period mid- to end-March
Winners confirmed on a conference call held early April

38. Awards Deadlines Model Chapter Goals 2018 February 1, 2018
Submitted via the portal
Model Chapter Final Achievement 2017
February 15, 2018
Spring Awards Nominations
March 4, 2018
Submitted via the website

39. Award Ceremonies

40. AFCEA International Award Ceremonies
Held each year in conjunction with a major AFCEA event on the East coast
In 2018 will be held Monday, May 14 prior to the Defensive Cyber Operations Symposium in Baltimore
Chapter awards ceremony at lunch
Includes Model Chapter
Individual awards ceremony at dinner
Includes Ingles award
If a winner cannot attend the ceremony, the award is presented by the relevant RVP at an appropriate future chapter event

41. Young AFCEAN 40 Under 40 Second year of award
Candidates must be members of AFCEA
Candidates do not have to be engaged as a volunteer to win this award
Solely judged on professional accomplishments within industries AFCEA covers
Wish to attract more young professionals working in AFCEA’s footprint to the association
Has its own award cycle
Nomination deadline is February 14, 2018
Winners announced April 6, 2018
Awarded at Defensive Cyber Operations Symposium in Baltimore held May 15-17, 2018

42. Next Chapter Training Webinar Mandatory Annual Report/ Delegate Submissions February 13, 2018 Sean McGowan Director, Member and Chapter Services AFCEA International Register at

43. Questions ? Please contact me: www.afcea.org/awards Susan Emert
Manager, Member & Chapter Services
(703)