1. NACC Personnel NACC Director : Bud Kukull
Computing Systems Director: Duane Beekly
George Thomas
Mark Bollenbeck
Janene Hubbard
Mary Jacka
Kristen Schwabe-Fry
Joylee Wu
Research Group Director: Merilee Teylan
Kathryn Gauthreaux
Nicole Barlow

2. The NACC Database Uniform Data Set (UDS) Centers’ Data FTLD Module
LBD Module
Minimum Data Set (MDS)
Centers’ Data
Neuropathology Data Set (NP)
Genetic Data
APOE
ADSP
ADGC
NCRAD
1000 Genome
Collab. Projects Data Sets
Biomarker & Imaging
CSF
DNA
Research sMRI
Amyloid PET
Tau PET
Other AD grants’
archived data sets

3. NACC data connections NACC ADCs IDeA Lab GAAIN ADGC NCRAD NIAGADS GWAS
UDS data
DNA, blood, brain tissue
Eligible subjects
UDS data8
7 Genotype data
ADGC
Alzheimer’s Disease Genetics Consortium
Philadelphia
GWAS
Genotyping
DNA,
blood
NCRAD
National Cell Repository for AD
Indiana
Genotype data
IDeA Lab
Imaging of Dementia & Aging, UC Davis
MRI images
MRI data
ADCs
27 U.S. Alzheimer’s Disease Centers
NIAGADS
GAAIN
NACC
National Alzheimer’s Coordinating Center
Seattle

5. Armada Data Flow – Toolbox Data
Sent to Armada Researchers
Center transfers data from IPAD to local database
3 files/subject
Centers collect data on IPAD using NIH Toolbox
IPAD data combined with UDS data
Files are finalized. Processed in to NACC current database
Centers checks files and remove any PHI data
Center transfers files to NACC
Error checking
NACC database
Working database
If errors contact center
No PHI data and correct PTID
No File errors
Files with errors

6. ARMADA data submission at NACC
Examiner administers NIH Toolbox batteries to participant
Cognition, Emotion, Motor and Sensation
Data is exported from the NIH Toolbox App
Four export options, documented in the Administrator’s Manual
Data download contains set of 3 .csv files:
Registration Data
Assessment Scores
Assessment Data
Please refer to the Export Data section of the NIH Toolbox Administrator Manual (B.4.4) for instruction on how to export data from the NIH Toolbox app. Each site is free to use the export method that works best for them. All exports are the same, regardless of the method used.

7. ARMADA data submission at NACC
When you export from the NIH Toolbox App, please use the default file name, which contains export timestamp and export type (e.g. “ Registration Data.csv”)
Please only export new assessments since the last export (using the “Never Exported Setting” on the data screen export) and only upload data to NACC once.
File Names. Each of the 3 exports from the NIH Toolbox iPad app will have a pre-set name that includes information about the date and the time of the export, and which file is being exported. These will always follow this format:
YYYY-MM-DD HH:MM:SS Export Type.csv
YYYY-MM-DD: Year, month, day of export
HH:MM:SS: Hour, minute, second of export
Export type: Registration Data, Assessment Scores, or Assessment Data
It is critical that these file names are not changed. The pre-set export format is required by NACC’s data upload system, and names in other formats will not be accepted for upload.
Selecting Assessments to Export. Each time you export data from the NIH Toolbox, you will be able to select the participant (Participant Identifier) and assessment you would like to have exported. Please select only new assessments since the last export, using the Never Exported setting on the data export screen.

8. ARMADA data submission at NACC
Before upload to NACC, verify:
No PHI data
“PIN” = PTID
“NAME” = ADCID
(For non-ADC’s, your NACC-assigned site id)
“ASSESSMENT_NAME” is one of:
“ARMADA Baseline”
“ARMADA 12 months”
“ARMADA 24 months”
“ARMADA Retest”
Examiners were told this, but please verify and correct if necessary. Data that does not meet these requirements cannot be accepted into the NACC database.

9. ARMADA data submission at NACC
Retaining Assessments
We request that you store a back-up copy of each export that is uploaded with NACC in a secure, HIPAA compliant location.
We recommend keeping a log where the date, assessments, and participants included in each export are recorded.

10. ARMADA data submission at NACC
Submitting ARMADA data to NACC
Login
File uploads
Error checks
Finalize
Reports
Download

11. ARMADA data submission at NACC
Login:
To get a NACC web account, send an to requesting a username and password, specifying ARMADA grant and your Center.

12. ARMADA data submission at NACC
NACC Home:
Select ADCs

13. ARMADA data submission at NACC
NACC Home
Select ADCs
Select ARMADA

14. ARMADA data submission at NACC
NACC Home
Select ADCs
Select ARMADA
Login dialog

15. ARMADA data submission at NACC
NACC Home
Select ADCs
Select ARMADA
Login dialog
Select your Center

16. ARMADA data submission at NACC
NACC Home
Select ADCs
Select ARMADA
Login dialog
Select your Center
Select “Please click here to enter…”

17. ARMADA data submission at NACC
Left side menu options:
Upload
Error Checks
Finalize
Reports
Download
Documentation

18. ARMADA data submission at NACC
Left side menu options - expanded

19. ARMADA data submission at NACC1
ARMADA data submission at NACC
Upload a file:
1. Select “UPLOAD FILES” in left menu
2. Select “Upload ARMADA Data” in left menu
3. Select “Browse” in main window to bring up a file browser for file selection
4. Select “Upload!” 1 2 3 4

20. ARMADA data submission at NACC
Upload a file, verify type of uploaded file
Header rows are checked
Primary keys are checked
Unrecognized fields are discarded
If no errors then select “Add to ARMADA Working Database using Batch Input”

21. ARMADA data submission at NACC
Upload a file, possible sources of error:
Filename does not end in .csv
Filename contains special characters: # $ ^ & * < > ?
PIN is longer than 10 characters
Registration file NAME value does not match ADCID
Assessment Name does not match one of the following:
ARMADA Baseline, ARMADA 12 Months, ARMADA 24 Months, ARMADA Retest

22. ARMADA data submission at NACC
Upload a file, no errors:
Enter your
Select “Start Batch Job”
The file is put into a queue for loading into the Working Database

23. ARMADA data submission at NACC
Upload a file:
Summary report is sent by

24. ARMADA data submission at NACC
Error Checking
Select “ERROR CHECK” to expand left hand menu
Select ARMADA Data Error Check
Report is shown in web browser 1 2

25. ARMADA data submission at NACC
Error Checking, possible errors:
Assessment is missing 1 of the 3 file types.
Demographic data in Registration file not matching UDS data.

26. ARMADA data submission at NACC
Finalizing to Current Database
Select “FINALIZE” to expand left hand menu.
Select “Finalize Data” to view report
Select “Copy Forms using Batch Input”
Report lists errors and any visits that pass errors 3 1 2

27. ARMADA data submission at NACC
Finalizing to Current Database
Select “FINALIZE” to expand left hand menu.
Select “Finalize Data” to view report
Select “Copy Forms using Batch Input”
Enter and select “Start Copy Forms Batch Job” 4

28. ARMADA data submission at NACC
Finalizing to Current Database
Summary report is sent by

29. ARMADA data submission at NACC
Center Reports
1. Select “REPORTS” in left hand menu
2. Select “Center Reports”
3. Select report to view. 3 1 2

30. ARMADA data submission at NACC
Center Reports
Summary report is displayed in PDF

31. ARMADA data submission at NACC
Downloading Data
1. Select “DOWNLOAD DATA” in left hand menu
2. Select output format (CSV, etc.)
3. Select type of data to view
4. Select working/current database
5. Select “Download … File” 3 4 1 2 5

32. ARMADA data submission at NACC
Downloading Data
The next page will display a link to the data file