1. Career Tech Basics
Intended for the EMIS professional who completes the EMIS/Career Technical reporting for your district.  Basic terminology, EMIS element descriptions.  Best practices suggestions to organize the collections and reporting of the CTE EMIS elements will be discussed. 
Teri Belt

2. What is “CTE”? CTE is an acronym for When did Career Tech start?
Career Technical Education
When did Career Tech start?
In November, 1968 – a constitutional amendment was voted and approved by Ohio voters which provided the issuance of $100 million in bonds for vocational, technical and higher education.
What is the mission of Career Technical Education in Ohio?
The Ohio Career Technical and Adult Education mission is to provide quality programs and services to meet the lifelong career education need of Ohio’s youth and adults. The system creates, maintains and empowers the workforce of today and tomorrow and is critical to the economic future of Ohio.

3. What is Ohio Career Tech?
CTE is the umbrella term for all courses, programs and initiatives that are part of career-tech, including OhioMeansJobs K12, Family and Consumer Sciences (FCS), Career-Based Intervention (CBI) and High Schools That Work (HSTW).
Typically, Ohio career tech refers to high school juniors and seniors enrolled in programs leading to careers in such areas as engineering, construction, health and agriculture. Emphasis is on workforce development to meet the needs of Ohio’s top industries.
But Ohio career tech is much more. Career tech students, as early as Grade 7, can be enrolled in career field programs.

4. What is a Workforce Development Program?
Curriculum that combines academics and concentrated study in specific career fields and prepares students for college and careers.
There are 16 Career Fields:
Agricultural and Environmental Systems Arts and Communication
Business and Administrative Services Construction Technologies
Engineering and Science Technologies Education and Training
Government and Public Administration Finance
Health Science Hospitality and Tourism
Human Services Information Technology
Law and Public Safety Manufacturing Technologies
Marketing Transportation Systems

5. Programs may be offered at:
CTE Program Delivery
Ohio has over 650 individual secondary school districts and each must belong to one of the 91 CTPD’s under a formal agreement to offer CTE programs that meet state and federal requirements.
Programs may be offered at:
A central location (at a JVS/CTC)
Satellite programs
Middle school delivery
Compact/Comprehensive districts (43 in Ohio)

6. What is a CTPD? Career Technical Planning District
Local education agency configuration (comprehensive, compact, contract or joint vocational school district) that meets the minimum requirements of law and subsequent standards to offer state sanctioned career- technical programming.
The CTPD Plan and the school district membership of a CTPD must be approved by the State Board of Education.

7. Role of the CTPD The Career Technical Planning District:
Ensure students are offered a wide variety of programs
Act as fiscal agent for federal funding
Report student achievement/data
Guidance to member districts planning/implementation of CTE programs

8. Career Technical Education
CTE-26
1st step to complete when:
New Program Initiated
Change current CTE program
Not funded prior year
Work with Tech Prep Consortium to garner relationships with Post-Secondary Institutions
Student Information
Course Master
Student Demographics
Student Schedule
Student Memberships
Correlation and Mapping Tables
Program/Area of Concentration
Student Assessment Results
EMIS
ODE Reports in Data Collector
Communication between districts using ODEX/SCR
Performance Report goals
LRC - CTPD/Local District Performance Data Relationships
ODE/CTE Override Request
Career Technical Education

9. CTE-26
An Application for Preliminary Approval to the Ohio Department of Education for a Career Technical Program/Workforce Development program.
Complete when:
A new program is started
Building IRN has changed for a program
If you were not funded the prior year but want to offer the program for funding
Five-year program approval has expired
Program design must meet Administrative Rule criteria
Who should complete the CTE-26?
The person(s) who best understand the curriculum
Usually an administrator and teacher team

10. CTE-26 Web Based Application accessed through your SAFE Account
You want to ensure your staff has the correct OEDS roles assigned for access to the system
ODE has information and resources available on their website
Application-and-Resources
CTE-26 Resources
FY2019 List of CTE Assurances
CTE-26 Renewal Schedule
CTE-26 and CTE Program Review
Career-Technical Education Login Roles
Ohio College Tech Prep Regional Center Contacts
CTE-26 Directions
Tech Prep CTE-26 Checklist
CTPD Flow Chart
CTE Tech Prep CTE-26 Application Creation

12. CTE EMIS Elements What are the CTE elements?
What tools or resources should I use?
Where do I find information, or who do I get it from?

13. Specific CTE EMIS Elements
GQ – Student Program Record
FN – Student Area/Program of Concentration
GV – CTE Workforce Development Follow-Up Record
CV – Career Technical Education Correlated Class Record
CM – Mapped Local Classroom Code Record
FA – Student Assessment Record

14. GQ – Student Program Record
Student Membership (Program) Codes
Career Technical Student Organization
Examples:
BPA – Business Professionals of America
FFA – formerly Future Farmers of America
Skills USA – formerly VICA
You will want to also track for each student in a CTSO the Career- Technical Student Organization Participation Level
Local, Regional, State, National level participation
This is reported for each concentrator who left secondary education in “D” March Follow-Up reporting

15. GQ – Student Program Record
Academic Intervention program codes
CTE Single Parent, use program code – CTE Single Parent Subgroup
Married parent - male or female
Single parent - male or female
Single pregnant student
Career Assessment
Information on student Program Codes
EMIS Manual 2.9, Chapter Two, section 9, Student Program Record (GQ)
Reported in “S” initial, mid, and final. Check out the chart in the EMIS Manual

16. FN – Student Area & Program of Concentration
One of the most important elements to get correctly reported for each student
Inaccuracies can lead to
Federal Accountability Issues
Local Report Card Issues
Program Review Issues
Definitions – basic and simple
Participant: a student who has earned credit in a CTE course
Concentrator: a student who has completed half of a CTE Career Field Pathway and has enrolled in the next portion of the Pathway
Resources
EMIS Manual Section 2.6
Program and Assessment Matrix

17. CTE Program Area CTE Program of Concentration Program Area Definition:
The primary CTE Workforce Development Program for which a student has met the requirements to be considered a concentrator.
This is generally known as the Career Field Pathway Code
The district that employs the teacher is responsible for identifying and reporting this element
CTE Program of Concentration
Program of Concentration Definition:
The primary CTE Workforce Development Program for which a student has met the requirements to be considered a concentrator.

18. GV – CTE Workforce Development Follow-Up Record
Also referred to as “D” March
EMIS Manual and the Career Tech website have information about this collecting in detail
Collects the following information for Concentrators who left secondary education within six months of leaving school
Reporting period for students who were CTE Concentrators in any previous year
and who left secondary education the prior year (including students reported the prior year with a diploma date or with withdrawal reason 47, 71, 72, 73, 74 or 75)
If students reported as leaving school the prior year are found to be enrolled in an Ohio school district in the current year, they are not included in follow-up reporting.

19. GV – CTE Workforce Development Follow-Up Record
Ensure you follow the ODE/Perkins guidelines when reporting and asking student questions.
On ODE website – search for “Follow Up” this will provide guidance, strategies and samples
The best resources are the instructors
Fields in March Reporting
Apprenticeship Related Apprenticeship Non-Related
Employed Related Employed Non Related
Military Related Military Non-Related
Postsecondary Related Postsecondary Non-Related
Status Unknown Deceased
Not Reported Diploma Status Unknown
Earned GED Not earned Diploma
Diploma Earned
Industry Certificate or Licensure Earned
Incorrectly reported as a Concentrator

20. CV – Correlated Class Record
Used to indicate a relationship between CTE Program and:
Associated technical related class (V3)
Associated CBI V3 technical classes
One or more classes can be correlated to a CTE program
No longer correlate (VA) Applied Academic courses to the CTE Program
ODE has checks in place to verify these VA students are enrolled in a CTE Program (VN, VT, VC)
References:
EMIS Manual 4.5

21. CM – Mapped Local Classroom Record
Mapped Local Classroom Record (CM)
This process should be used when:
Only used for CTE classes
One instructor teaches same students
Classes must have same:
Subject Code Employee Id
Curriculum Delivery Method
Educational Option Student Population
Only Semester or Year classes are eligible for mapping
Types of Mapping
Map two classes from same semester
Map first and second semester classes together
Combination mapping
necessary to combine two first semester classes into one class, also combine two second semester classes into one class, and then map the combined classes into a single all year class

22. FA – Student Assessment Record
For CTE purposes only concerned with the GY and GW records
The Student Assessment Record (GY) is required to assess any secondary student who is in the last class of a series of career technical classes. These students are considered Concentrators.
Testing is typically referred to as WebXam, tests are administered through Ohio State University, CETE Office
Test results are uploaded from OSU to your ITC, ITC downloads results to your database – it is your responsibility to verify
Reported in “A” Career Tech Accountability Assessment Collection and March “D” Follow Up
RULE OF THUMB: TEST EVERY STUDENT

23. FA – Student Assessment Record
GW records are industry, technical or state licensing assessments developed by industry associations. Students may take assessments during or after completion of the CTE Program
Reported in “S” Final or “D” March Follow-up

24. CTE Best Practices
How do I keep all this straight between teachers, students, testing coordinators, data entry staff, supervisors, administration, scheduler, post secondary partners, ODE?? Myself??
At MVCTC we have implemented a “Curriculum Plan”
Document broken out into three areas:
WebXam
Industry Credentials/Certifications
College Credits
Instructors work with their Supervisor to complete this form in Spring before the next school year begins
Share document with EMIS, Testing Coordinator, Director of Curriculum, Scheduler

28. Where do I find CTE Answers?

29. Where do I find CTE answers?
ODE Website:
EMIS Manual
Career Tech portal
CTE Assessments, Industry Credentials
CTE Assessments Program Matrix
CTE Communications
CTE Fact Sheets, CTE Publications
CTE Performance, Data, and Accountability
CTE EMIS Reporting, Secondary Workforce Development, Tech Prep
CTE Tech Prep, Licensure

30. Where do I find CTE answers?
ODE CTE Career Field Consultant
Your CTPD Lead District
Curriculum Supervisor, EMIS Coordinator
Your ITC EMIS Support Department
Tech Prep Consortium
Post Secondary Partners
Read, Read, Read – keep in the loop
ODE CTE Website, ODE, CTE Webinars, Ohio and National ACTE Newsletters & Website

31. Thank you for attending today’s session
Thank you for attending today’s session. We hope you find the information presented helpful.
Questions ? ?

32. Miami Valley Career Technology Center “Your 21st Century JVS”
We are dedicated to providing premier educational choices and advanced employment preparation for youth, adults, and organizations of the Miami Valley.