1. Report Writer: Lecture 2
Fall 1998
Gail Corbitt
11/14/2018
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2. MINS 298C ABAP: Report Writer
Copyright Gail corbitt
Contents of this file are for the exclusive use of the special
MINS 298C class dealing with SAP software at CSU Chico
for the Fall 1998 semester. Any other use in either electronic
or hardcopy form is prohibited without the express written
permission of the author. This material is confidential.
Do not share it with anyone not enrolled in the class.
Report Writer Lecture #2
01/26/98
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3. Report Writer: Lecture 2
Objectives:
Go Over Steps to Create a Simple Report
Present Layout Options
Examine Levels of Reporting Techniques
Show How to Set Up Page Breaks
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4. Layout Options Data Suppression
Levels of Reporting (Specifying level of Detail, Summation and Subtotaling)
Page Breaks
Threshold Values
Sorting
Layout Standards
Print Class
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5. Steps to Build a Report
Examine Your Report Layout and Make Sure all Sets are Already Created
Path: Info Systems > Ad Hoc Reports > Report Painter > Report Writer > Report > Create
Name the Report and Library (Can Use Copy)
Define Row Sets (Go To > Rows)
Define Column Sets (Go To > Columns)
Define Data Selection Criteria (Go To > Data Selection)
Check for Errors
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6. Steps to Build a Report cont.
Assign to Report Group (or Create New Group)
Generate Report
Execute Report
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7. Data Sets: Example Report
The example shows a report with a data set of the following structure:
DATA SET
ISWKG PSWKG
Actual/Plan costs Salaries / Administration ACTUAL Total PLAN Total 3200 Personnel dept. 50, , Accounting 60, , Purchasing 40, , Cafeteria 25, ,000.00
* Salary 175, ,000.00
3200 Personnel dept. 20, , Accounting 15, , Purchasing 10, , Cafeteria 6, , * Vacation pay 51, ,550.00
** Salaries 226, ,550.00
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8. Multi-Dimension Set in a Column (Only Characteristics)
Column set
GXX-FY-PER
Set ID Characteristic
GXX-PY-CY GJAHR
GXX-QUART PERBL
GJAHR
PERBL
GXX-PY-CY
GXX-QUART Q1 Q2 Q3 Q4
- &VJR ('1996')
- &AJR ('1997')
Q1 Q2 Q Q Q1 Q2 Q Q D.L. costs XXX XXX XXX XXX XXX XXX XXX XXX I.L. costs XXX XXX XXX XXX XXX XXX XXX XXX P.T. salaries : : : : : : : Overtime
* Wages XXX XXX XXX XXX XXX
Salaries : : : : : : : :
General Data Selection:
Basic set : KOKRS
Data set: ACTTOT ISWKG
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9. Data Set (Multi-Dimension Set in a Column)
Periods/
Act./Plan/Variance
PERBL *D
Basic set
Periods:
HALFYEAR 1
Data set
Act./Plan/Var.
No. From To
001 1 Jan
002 2 Feb
003 3 Mar
004 4 Apr
005 5 May
006 6 Jun
No. From To
ISWKG Act.
PSWKG Pln
003 = '001' - '002' Var.
PER-
APV
CElem.
January
Act Pln Var.
February
March
April
May
June
Periods
Wages
Salaries
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10. Data Set (Multi-Dimension Set in a Row)
Var.KSTAR-Group/
Act./Plan/Variance
Data Set
Act./Plan/Var. *D
No. Set ID
001 &KARTGR
002 GXX-APV
Field name
KSTAR *D
Cost element group
Act./Plan/Var.
No. From To
ISWKG Actual
PSWKG Plan
003 = '001' - '002' Var.
Half year 1
Jan Feb March April May June ...
CElem/
Act.-Plan-Var.
Personnel costs
Actual
Plan
Variance
Wages
Salaries
......
20,000
15,000
5,000
33,000
25,000
8,000
30,000
15,000
20,000
44,000
25,000
19,000
40,000
15,000
25,000
55,000
30,000
50,000
15,000
35,000
66,000
25,000
41,000
60,000
15,000
45,000
77,000
25,000
52,000
70,000
15,000
55,000
88,000
25,000
63,000
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11. Data Set ('Key Figure') Row
Total/Quantity
No. From To
ZZSWKG Total costs
ZZSMEG Total quantity
003 = '001' / '002' Unit price
PER-
UNIT
Jan Feb March April May June
COST-
QUANTITY
GENERAL DATA
SELECTION S E T F O R
Costs
Quantity
Unit price
Value type: 0 (act.)
Version: 000
CO Area: 1000
Fiscal year: &ajr
Cost elem.: &kstar
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12. RW Layout Options Levels of Reporting Default is Detail
Can Suppress Detail at Any Level
See S Flag in Basic Entry
Use Suppress Indicator in Row Set to Get Summary Totals
Path: Report Writer > Report > Create/change > Go To > Rows
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13. 1. Suppress Indicator for Intervals in Basic Sets
GXX - PERSONNL
Selected records:
D.L.costs 30,000.00
I.L.costs 10,000.00
P.T.salaries 4,500.00
GXX - WAGES
GXX- SALARY
GXX- INCIDENT
431000
430000
434000
432000
440000
44,500.00
Report output
Personnel costs
Total actual costs
Labor costs
Overtime pay 25, WAGES 70,000.00
Salary 85, Standard vacation pay 14, SALARIES 99,000.00
Sick pay 8, Legal social expenses 10, INCIDENTAL COSTS 19, PERSONNEL COSTS
44,500.00
GXX-WAGES S Flag X Labor costs
Overtime pay
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14. 2. Suppress Indicator in Single Dimension and Multi-Dimension Sets
GXX-PERSONNL
GXX-WAGES
GXX-SALARY
GXX-INCIDENT
431000
430000
434000
432000
440000
Report output
Personnel costs
Total actual costs
Direct labor costs 20, Indirect labor costs 15, Part-time salaries 9, Overtime pay 25, WAGES 70, SALARIES 99, Sick pay 8, Legal social expenses 10, INCIDENTAL COSTS 19, PERSONNEL COSTS 188,000.00
GXX-PERSONNL
Further entries
001
GXX-WAGES
S Flag
002
GXX-SALARY X
003
GXX-INCIDENT
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15. 3. Total Levels in the Report Definition
Example: Annual Set (Periods)
Level
Year 1
First half 1
Second half 2 2
Quarter 1
Quarter 2
Quarter 3
Quarter 4 3
1 2 3
4 5 6
7 8 9 4
Total Level
Level 1 2 3 ..
Set hierarchy
Single
value
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16. Total Levels Variables in the Row Indicator
S = Suppress Y/N
B = Treatment of + and - sign (trailing or not)
P = Print class
Positive Level Numbers Indicate Level of Summation You Want
Negative Level Numbers Turn Off Summation and Give Level of Detail
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17. 3. Total Levels (1) Report Definition Set ID Character Total level
Example: Annual Set ( Periods )
Year
Second half
Year First half Second half : Direct labor csts XX.XXX,XX XX.XXX,XX XX.XXX,XX Indirect labor costs : : : Part-time salaries : : : Overtime pay : : : SALARIES : : : :
Quarter 3
Quarter 4
7 8 9
Report Definition
Set ID Character Total level
GXX- PERIODS PERBL 2
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18. 3. Total Levels (2) Report definition
Example: Individual cost centers and their groups
Level
Level
W10 W11 WHS1 W20 W21 WHS2 EN1 EN2 EN3 ENRG
D.L. XX XX XX XX XX XX XX XX XX XX
I.L. : : : : : : : : : :
P.T. : : : : : : : : :
: : : : : : : : : :
: : : : : : :
WAGES
CCTR
LOGISTICS
WAREHS
ENERGY 2-
-EN1
-EN2
-EN3 1- 2-
WHS1
WHS2 1-
-W10 -W20 -W11 -W21
Report definition
Set ID Characteristic Total level
LOGISTICS KOSTL 2-
Total level
Level 1 2 3 .
Basic set
Single values
Set hierarchy
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19. 4. Summation Levels ( Layout )
SUMMATION LEVELS ( row totals )
*** Cost element total
** Cost element group 35.00
* Account A 10.00
Cost center
Cost center
* Account B 25.00
Cost center
Cost center
** Cost element group
* Account C 35.00
Cost center
Cost center
* Account D 40.00
Cost center
Cost center
*** Cost element total
** Cost element group
** Cost element group
* Cost element A 10.00
* Cost element B 25.00
* Cost element C 35.00
* Cost element D 40.00
No!
1 to 1 ! GREAT!
LAYOUT (GLOBAL) In the report definition
Summation level
From level: 2
To level: 3
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20. 4. Comparison: Summation Levels / Total Levels
*** Total of account groups
** Account group
** Account group
KSTAR
KOSTL 1
KTOGES
KST1-2 1
CCtr 1
CCtr 2
* Cost element A
CCtr B
* Cost element B
....
CCtr 1
CCtr 2 2
KGR1
KGR2
Cost centers for individual accounts ???
OH NO !!!!!
CElem A CElem C
CElem B CElem D
Set ID
Charac.
Total level
KSTARGES
KSTAR 2
KST1-2
KOSTL 1
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21. Keep Levels Used ONLY in Multi-Dimensional Sets
Applies to All But First Characteristic in MD Sets Where There Are More Than 2 Levels
Used to Indicate What Subtotals to Keep for A specified Characteristic (Row or Column)
When a Keep Level is Specified a Running Total of the Sub-Totals is Kept and Reported in the Report
Example: Wages subtotal + Salaries Subtotal to a Keep Level for Personnel Costs
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22. 5. Keep Level in a Row (for Characteristics)
Report output .
WAGES . Salary . Incident
LS LS11
WAGES SALARY INCIDENT
WARHS1
. . .
WARHS2
WAREHOUSE
KOSTL
GXX-WRH-PER
KSTAR
WAREHOUSE
PERSONNEL 1
WRH1
WRH2
WAGES
SALARY
INCIDENT 2
LS LS20
LS LS21 . . . .
Report definition
Set ID Charac. Keep level WAREHOUSE KOSTL
PERSONNL KSTAR 2
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23. 5. Subtotal (Keep Level) Report output Report definition Row set
Act. consumption
- KG kilogram
- TO ton
*CON:paints
- KG kilogram
- TO ton
*CON:salts
GXX-CELM-CON
RM-MATER
KSTAR
GXX-RAW-AUX
RAW
-CON: Paints
-CON: Salts
GXX-RAW1
- KG kilogram
- TO ton
AUX
-CON:HS
-CON:BS
** RAW
GXX-AUX1
- KG kilogram 50.00
- TO ton 60.00
*CON:OS
- KG kilogram 40.00
- TO ton 80.00
*CON:FS
CONSUMPTION
MEINH
-KG kilogram
-TO Ton
GXX-QTY
Report definition
- KG kilogram 90.00
- TO ton
Set ID
Keep level
**AUX
- KG kilogram
- TO ton
GXX-CELM-CON
GXX-QTY 1-
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*** RM MATER

24. Page Breaks
Splits up Output into Separate Pages for Each Row and Column Set
Place Page Break After a Row Set or anywhere within the Set
Double Click on Set You Want and Get Set-up; Use Within Characteristic to Insert a Page Break
Can Also be Conditional If You Want All of One Row or Column Set to Appear on the Same Page
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25. Page Break Level Level 1 1 2 2 3 KOSTL KSTAR GXX-WRH-PER IG control
WAREHOUSE
PERSONNEL 1 1
IG control
Recvng warehouse
Issuing warehouse
(1-) 2
WAGES
SALARY
INCIDENT
D.L. costs
I.L. costs
P.T. salaries
Overtime pay
Salary
Vacation pay
Sick pay
Legal social expenses 2 3
(1-)
Set ID Charact. Page break 1- GXX-WAREHS KOSTL -
GXX-PERSONNL KSTAR - -
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26. Page Break (Example) WAREHOUSE PAGE 1 PAGE 2 PAGE 3 D.L. costs
I.L. costs
P.T. salaries
Overtime pay
Wages
Salary
Vacation pay
SALARIES
Sick pay
Legal soc. expenses
ADDITIONAL COSTS
GOODS RECEIPT CONTROL
D.L. costs
I.L. costs
P.T. salaries
Overtime pay
Wages
Salary
Vacation pay
SALARIES
Sick pay
Legal soc. expenses
ADDITIONAL COSTS
RECEIVING WAREHOUSE
D.L. costs
I.L. costs
P.T. salaries
Overtime pay
Wages
Salary
Vacation pay
SALARIES
Sick pay
Legal soc. expenses
ADDITIONAL COSTS
ISSUING WAREHOUSE
WAREHOUSE
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27. Varying the Display Options on Totals
Change Color, Lines, Number of Empty Lines, etc.
“Pretty’s” the Display of Totals to Make Them More Visible to the User
Format Characteristics within Set Definition
Digits 1-9 are Reserved (in Row Sets only) for the Number of Blank Lines you Want After a Row Total
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28. Totals Display Row set Level 1 2 3 D.L. costs I.L. costs P.T. salaries
Overtime pay
Row set
Level
PERSONNL 1
Personnel costs
SALARIES
WAGES
SALARY
INCIDENT 2
Salary
Vacation pay 3
(1-)
: : : :
WAGES
Set ID GXX-PERSONNL Cost element group
Characteristic KSTAR Cost element
Sick pay
Legal social expenses
TOTALS DISPLAY
From level Highlight
To level Color 1- X
INCIDENTAL COSTS
Additional: ..
Color 3
Color 4
Color 6
Color 7
PERSONNEL COSTS
From level Highlight
To level Color
Lower border Upper border
Single line Double line 2 X O O
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29. Totals Display (1)
Jan Feb Mar Q1 Apr May Jun Q2 F.half Q Q4 S.half Year
Level
Column set
Year 1
First half
Second half 2
Quarter 1
Quarter 2
Quarter 3
Quarter 4 3
(4) 1-
Set ID: GXX-Per-Year
Characteristic: PERBL
TOTALS DISPLAY
From level
To level 3
Left border Right border 3
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Single line

30. Threshold Values
Used to Set Format Style if the Value on the Report Meets the Condition Set in the Threshold
Can also be User Defined at the Time the Report is Run
Consists of the Following:
Condition: Equal To, Greater Than, Less Than, etc.
Threshold Value:The Actual Value you are Looking for in the Condition
Reference Column: The Column Number (Ignoring the First Column) that you are Using for the Threshold
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31. Threshold Values (Report definition or output) Condition >
EXAMPLE 1
(Report definition or output)
Condition >
Threshold value 5000
Reference column 1 (Actual)
Cost elements Act, Plan Var,
,000 4,000 1,000
,000 5,000 2,000
* Wages 12,000 9,000 3,000
,000 7,
,000 1,
* Salary 10,000 9,000 1,000
,000 1,000 1,000 ,
* Incident 3,000 1,500 1,500
** PERSONNEL 25,000 19,500 5,500
EXTRAS: Print selected rows only
Cost elements Act. Plan Var.
,000 5,000 2,000
* Wages 12,000 9,000 3,000
,000 7,
* Salary 10,000 9,000 1,000
** PERSONNEL 30,000 17,000 11,500
Cost elements Act. Plan Var.
,000 4,000 1,000
,000 5,000 2,000
* Wages 12,000 9,000 3,000
,000 7,
,000 1,
* Salary 10,000 9,000 1,000
,000 1,000 1,000 ,
* Incident 3,000 1,500 1,500
** PERSONNEL 25,000 19,500 5,500
EXAMPLE 2
Condition >=
Threshold value 2000
Reference column 3 ( Var. )
EXTRAS:
Highlight selected rows ( red )
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32. Sorting Like an Order By Clause in SQL
Choices are Ascending or Descending
Need to Specify the Reference Column
(Sorting of Rows is done by Placement of the Row Sets)
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33. Sorting (Report Output- Example)
Sort in ascending order according to column 3
Cost elements Act. Plan Var.
Cost elements Act. Plan Var.
,000 5,000 2,000
,000 4,000 1,000
* Wages 12,000 9, ,000
,000 7,
,000 1,
* Salary 10,000 9,000 1,000
,000 1,000 1,000 ,
* Incident 3,000 1,500 1,500
** PERSONNEL 25,000 19,500 5,500
,000 4,000 1,000
,000 5,000 2,000
* Wages 12, , ,000
,000 7,
,000 1,
* Salary , , ,000
,000 1,
, ,000
* Incident 3,000 1,500 1,500
** PERSONNEL 25,000 19,500 5,500
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34. Standard Layouts
Path: Info Systems > Ad Hoc Reports > Report painter > Report Writer > Standard Layout
Define in Report Header
Copy and Change (like Report Painter)
Allows for Standard Look and Feel for All Reports
Change 6 Screens that Format: Page Control, Row Totals, Row Text, Column Totals, Column Text, Representation
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35. Standard Layout Report Definition Standard Layout: SCHULUNG
Column Totals
Totals position Column break character Left None Right Line Other character Layout Column width Right margin Unit width Variants Characters 1 to 5 3 Characters Other value Column Text Text type Orientation Miscellaneous Description Left-justified Suppress zero columns Key and description Centered Underline column break char. Name and key Right-justified Key Suppress
X X X X X
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36. Print Classes Formats How to Print all Sets Specifies for Columns:
Column Width
Decimal Places
Scaling
Print Unit
Right Margin
Display of Sign (+/-)
Sign is the only thing that Pertains to Rows
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