2. Student Portal Utilization
Tim Germain
Trinity Christian College

3. Trinity Christian College
Established in 1959
Located about 25 miles south of Chicago
Built on a former golf course
Home to about 1,500 students and 300 faculty and staff

4. Why did Trinity start using the portals to gather additional student information?
To gather data that does not natively fit in the CAMS database
Data is more secure
Data is reportable
To replace paper forms with online forms

5. Integrating data with the CAMS database
Avoided making changes to tables/files that Unit4 may change
Created new, limited-access calls to the database using SQL stored procedures
Created or updated custom-tables in the CAMS_Enterprise database
Saved data in existing CAMS tables
' Data retrieval/setup for form
Dim SLPolicyDB, SLPolicySQL, rsSLPolicy, SLPolicyUpdateSQL
Set SLPolicyDB = Server.CreateObject("ADODB.Connection")
SLPolicyDB.Open "Driver={SQL Server}; Server=" & Application("strSvrName") & "; Database=" & Application("strDBName") & "; Uid=" & _
Application("strQueryUser") & "; Pwd=" & Application("strQueryPass") & ";"
SLPolicySQL = "TCC_PortalSLPolicy " & TermID & ", " & StudentUID
Set rsSLPolicy = SLPolicyDB.Execute(SLPolicySQL)

6. Education Advising – Education students
Store Criminal Background Check information
Store progress through Education gates
Store state test scores
Store field placement information
Store student teaching information
Display the information on both Student and Faculty portals
Aid advisors of Education Students

7. Education Advising – Education students
Tables created for page:
TCCEdGates – Criminal background check date and status, Gate 1 date and status, Gate 2 date and status, Illinois Education Identification Number
TCCEdFieldPlacements – Term, Course(s), School ID and Name, Grade/Subject, Settings, Placement Hours
TCCEdStudentTeaching – Term, School ID, Placement Dates, # of Weeks, Grade/Subject, Cooperating Teacher information (up to 3), School Principal information, College Supervisor information
TCCEdTest – Test Name Code, Test Date, Test Number, Pass/Fail, Total Score, Subarea Scores

8. Graduation Application
Replaces a paper form
Hold preventing registration of final term removed automatically after graduation application is filled out
Next portal page shows what was entered and gives student a way to go back and make changes

9. Graduation Application
Tables created for page:
TCCPortalGradApplication – Graduation Application signature; Date Submitted; Student Participating in Graduation; Expected Grad Term; Up to 2 Courses to be completed if necessary (when and where); Diploma First, Middle, and Last Name; Mail Diploma to CAMS Address; Diploma Mailing Address; Degree Conferred Year, Alumni Year (may be different from Conferred Year); Height; Weight; Accommodations (wheelchairs, sign language, etc.); Phonetic Name

10. FERPA Release Form
Students are enabled to release their academic, financial, and student life records to new people
Data is saved to the Student FERPA table
Name and address of person who can access the FERPA information and/or coaching staff of athletic team added to Document Tracking

11. FERPA Release Form
Students can see to whom they have released their FERPA information.
Permissions can be added by students but not changed or deleted.
No additional tables were created or modified for this form.

12. Student Financial Responsibility Agreement
Hold placed on record prior to form being signed
Hold automatically released when signed form is submitted
No new tables created, just added fields to the TCCPortalForms table

13. OLS Tutor/Mentor Request Pages
Student Portal
Faculty Portal
Links will not show up on Faculty portal unless the professor needs to approve a student to be a tutor, approve a student for tutoring, or recommend a student to be a mentor.

14. OLS Tutor/Mentor Request Pages
Students can request tutoring in a class or mentoring in a variety of scholastic areas
When requests are submitted, s are sent to professors
Professors can approve or deny requests for tutoring
OLS staff use Faculty Portal to assign tutors and mentors to requesting students
s sent automatically to professors and/or OLS staff at each stage of the process

15. OLS Tutor/Mentor Volunteer Pages
Students can request to become a tutor or mentor
When requests are submitted, s for recommendations are sent to professors
Professors can recommend students to become mentors
OLS staff use Faculty Portal to approve/deny requests to become tutors or mentors

16. OLS Tutor/Mentor Request Pages
Tables created for page:
TCCOLSTutorRequest – Term request was made, Student Phone#, Course (Department, CourseID, and Section), Professor Name and ID, Approximate Grade, What the student is having problems with, Monday Availability, Tuesday Availability, Wednesday Availability, Thursday Availability, Friday Availability, Saturday Availability, Sunday Availability, Tutee Signature, Signature Date, Professor Approval, Professor Approval Date, Tutor Assigned, Assignment Date
TCCOLSMentorRequest – Term request was made, Student Phone#, Student Concern, Monday Availability, Tuesday Availability, Wednesday Availability, Thursday Availability, Friday Availability, Saturday Availability, Sunday Availability, Mentee Signature, Signature Date, Mentor Assigned, Assignment Date
TCCOLSTutorVolunteer – Term request was made, Student Phone#, # of Hours Available, OLS Tutoring Experience, Courses Capable of Tutoring, On Campus Jobs, Monday Availability, Tuesday Availability, Wednesday Availability, Thursday Availability, Friday Availability, Saturday Availability, Sunday Availability, Tutor Signature, Signature Date, Approval, Approval Date, Up to 3 Professor Recommendations with Dates
TCCOLSMentorVolunteer – Term request was made, Student Phone#, On Campus Jobs?, Monday Availability, Tuesday Availability, Wednesday Availability, Thursday Availability, Friday Availability, Saturday Availability, Sunday Availability, Tutor Signature, Signature Date, Approval, Approval Date, Up to 3 Professor Recommendations with Dates

17. Other Pages Student Life pages Student Life Policies
Emergency Contacts
Student Contact Information and Consent
Parent Contact Information
Vehicle Registration
Fitness Center Release Form
Health Assessment Waiver
Change of Address
Change of Advisor, Major/Minor, or Graduation Term
Change of Name
Course Audit
Course Withdrawal
and more

18. You have a lot of Portal pages, so what?
Use the portals to gather and display data about your students that CAMS does not natively store.
Store the gathered data more securely.
Free up time of staff by letting students enter their own data into the system.
Give students more access to their information.
Go more paperless.