1. Monitoring Fact Sheets
DIKE DE Workshop
16/17 October 2013, BSH Hamburg
Proposal for the use of web-based monitoring “fact sheets” for the purpose of MSFD reporting

2. From Requirements to Work Flow
MSFD
Art. 11, 12, 19(3)
Annex III, IV
Reporting Sheets
(Upload)
WISE-Marine
of monitoring requirements
at national or regional level
Implementation
WFD
Art. 8
Annex V
Reporting Sheets
(Upload)
WISE
INSPIRE
Annex I, II, III
INSPIRE
Web- Services
(ISO/OGC)
Monitoring Handbook with
Fact Sheets for each
Programme/Sub-programme
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

3. Potential of Monitoring Fact Sheets (MFS)
Monitoring Fact Sheets can be combined in an electronic Online Handbook to provide an efficient, multi-use and decentralized approach for reporting and other purposes
The content of the fact sheets can be made permanently available in different formats (HTML, PDF, etc.)
Monitoring programmes can be updated directly by those responsible for the monitoring
Existing information on monitoring strategies have not to be transferred manually into reporting sheets
Continuous availability of up-to-date information in support of the tasks of the EU Commission and the EEA
Direct use of contents of the monitoring programmes in the context of public consultation
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

4. Structure of a Monitoring Fact Sheets
General information (theme, definitions, competent authorities, national working groups)
Monitoring requirements (link to EU legislation and international frameworks, monitoring purposes, spatial coverage)
Monitoring concept (parameters, monitoring network, frequencies, sampling and methods, QC/QA etc.)
Assessment procedures
Quality assurance
Literature
Further work required
Programme Level
Sub-Programme Level
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

5. Monitoring Handbuch / Monitoring Handbook
HTML
PDF 0,754 MB
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

6. Concept of the German Monitoring-Handbook.
MSFD
WFD
RSC
Programme
(defined by the Commission)
Sub-Programmes
Measures-
GES-
Descriptor-
Indicator-
Assessments QE
Mon
PoM
Generation of different views, products, e.g. as „fact-sheets“. Tailored to suit specific needs = flexibility concerning specific questions and requirements
Pool of measuring programmes
Sampling programme
Federal state1 Frequency, spatial distribution, parameter, methods, assessment criteria, QA…….
Federal state 2 Frequency, spatial distribution, parameter, methods, assessment criteria, QA…….
Federal state 3 Frequency, spatial distribution, parameter, methods, assessment criteria, QA…….
Institution 1 Frequency, spatial distribution, parameter, methods, assessment criteria, QA…….
Institution 2 Frequency, spatial distribution, parameter, methods, assessment criteria, QA…
Pool of assessments
Pool of human activities
Pool of measures
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

7. New German Monitoring Handbook
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

8. Making use of web-based monitoring fact sheets
Identify the reporting information to be covered by the fact sheet approach (XML versus fact sheet database schema) .
All “sub-programme-level” information as well as parts of the “programme-level” information (in terms of DIKE Reporting Sheet for MSFD Article 11 ) seem appropriate for the fact sheet approach.
Agree on the general structure, the relationship between the elements and the work flow
Agree on how to provide (not to submit) the required information for the EU COM and the EEA
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

9. What information is covered by MFS
Reporting sheets: General and Programme-level questions
Monitoring fact sheets for
Sub-programme report
Maps, Diagrams, Tables
Web services (Download, WMS, WFS)
Database for
marine data
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

10. Monitoring Stations, & measured Results with QA
Draft Business Process Model for MSFD Art. 11 Data and Information
Art. 11
Rerporting
Practical Monitoring
Assessment
Data Collection
Data Assembly
Assessment
descriptive
Information
and integrated Assessment
Data Management
General Level
Increase of Detail
Aggregation
General Information
Programme Level
PROGRAMME
relevant GES descriptors & criteria
- relevant features & pressures
relevant human activities - relevant monitoring obligations
DESCRIPTOR
relevant indicators
assessment method
assessment results
relevant programs of measure
n:1
1:n
SUB-PROGRAMME
(Fact Sheets)
relevant indicators & QE
parameters & elements
temporal scope
geographical scope
methodology
frequency & cycle QA …
Sub- Programme Level
n:m
INDICATOR
(Fact Sheets)
relevant descriptors
state or impact?
- parameters & elements
assessment method
aggregated results (EQR)
consistency
comparability … I1 I2 I3 I4 I5 I6
Adjustment
Monitoring Stations, & measured Results with QA M1 M2 M3 M4 M5 M6 M7 M8 M9
M10
1:n
Coherence RSC
Detail Level
Art. 19(3)?
Time
Reporting Sheets (only)
Reporting Sheets or Monitoring Handbook
detailed Data and Information
Workflow
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

11. Technical Implementation
Simple HTML forms
Connected to a database system (PostgreSQL, MySQL, Oracle,…)
Use of a content management system (CMS) (e.g. Typo3, Cantao, Joomla, …)
This requires a one-off investment in the short-term with gain in time, costs and efficiency in the longer-term.
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

12. From Requirements to Work Flow
MSFD
Art. 11, 12, 19(3)
Annex III, IV
INSPIRE
Annex I, II, III
WFD
Art. 8
Annex V
Reporting Sheets
(Upload)
WISE-Marine
of monitoring requirements
at national or regional level
Implementation
XML
Download
Reporting Sheets
(Upload)
WISE
XML Download
Web- Services
(ISO/OGC)
INSPIRE
Monitoring Handbook with
Fact Sheets for each
Programme/Sub-programme
PDF
Public (consultation)
Research, Politics,…
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

13. Which options to focus on? (ENV)
Preferred approaches:
Web-based national/regional systems, eventually as 'pull' system
Web-form on ReportNet or stand-alone database (Art, 8, 9 & 10)?
Do we expect?:
National non-web databases (option B)
Paper reports (option E)
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

14. Different Workflows (ENV)A B C
Report to COM
Decent-ralised report – national
Report to COM - xml
Decent-ralised report – regional
Report to COM - xml
National information
Report to COM - xml
National web site ‘fact sheets’
Regional web site ‘fact sheets’
Report to COM – ‘paper’ report
Decent-ralised report – national
too complex for the first round
Too many options,
Available to COM/others
National web site ‘fact sheets’
National inform-ation
National reports
National inform-ation
National reports
National reports
MS use
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

15. Keep it simple – make it happen
Sub-Programme Fact Sheet
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

16. Generating sub-programme information
WebForms
Question 4 Metadata
ID, temporal & spatial scope
Link to national and/or regional fact sheets
XML schema generated from national and/or regional fact sheets 9a
Elements monitored 9b
Parameters measured 9c
Monitoring method 9d
Description_Method 9e
Quality Assurance (QA) 9f
Quality Control (QC) 9h
Spatial resolution (density) of sampling 9i
Temporal resolution (periodicity) of sampling 9j
Description_SampleRepresentivity
10a
Aggregation of data
10b
Description_DataAggregation
10c
Access to data
10d
Description_DataAccess
Art. 19(3) or XML schema generated from fact sheets?
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

17. Indicative and open List of Sub-programmes
General & Programme-level
Sub-Programmes
National Level
Sub-Programmes
Regional Level
Phytoplankton
Zooplankton
Macrozoobent.
Habitat Reef
Habitat Sandbank
Fish
Breeding Birds
Resting Birds
Mammals
Programm
WebForm
Nutrients - N
Nutrients - P
Contaminants Water
Contaminants Sed.
Contaminants Biota
Hydrographie
Morphologie
Sediments
Litter - Beach
Litter Water Column
Nois
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

18. Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

19. From Requirements to Work Flow
MSFD
Art. 11, 12, 19(3)
Annex III, IV
INSPIRE
Annex I, II, III
WFD
Art. 8
Annex V
WebForm Reporting Sheets
WISE-Marine
of monitoring requirements
at national or regional level
Implementation
XML
Download
Web- Services
(ISO/OGC)
INSPIRE
Monitoring Handbook with
Fact Sheets for each
Programme/Sub-programme
PDF
Public (consultation)
Research, Politics,…
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

20. Timelines – after TG meeting 4 July
What
When
Who
DIKE TSG1
04 July
EEA
Draft XML schemas
> 20 September
COM/Atkins
Consider RS and Schema paper
7-8 October
WG DIKE
Workshop to refine “fact sheets approach”
October
DE+MS volunteers
Indicative list of sub-programmes
11 October or 20 October?
COM
Testing of database/schemas
By 15 November
MS volunteers
Adopt paper on Reporting Sheet
12-13 Nov.
MSCG
Finalise database/schemas
31 Dec
Finalise reporting package
16/17 Jan 2014
DIKE TSG/DG
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

21. Thank you for your Attantion!
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany

22. Example structure for a Monitoring Programme
Are these sub-programmes at an adequate level and useful for reporting purposes?
Programme:
D5 - eutrophication
Benthos
Plankton
Oxygen
Nutrients
Input loads
Area-based study
Sub-programmes
Environment:
state/impact
Activities and/or measures: pressure reduction
Environment:investigative
Environment: pressure
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany 22

23. Monitoring Fact Sheets and INSPIRE
Dr. Hans-Christian Reimers, State Agency for Agriculture and Environment Schleswig-Holstein, Germany