1. MIS and Dashboard for Prevention Efforts
December 3, 2013

2. Welcome! Who’s Joining Us?
Let’s Introduce Ourselves:
Name
Community
Which State grant?
Primary role
Facilitators:
Claire Magowan State of Alaska, DBH
alaska.gov
Susie Amundson
Wise at Work
As a courtesy to others:
Please put phones on mute
Please do not put us on hold!

3. Overview of Today’s Session
What we bring:
Integrate the MIS and Dashboard with your environmental prevention efforts
Demonstrate building a friendly, local Management Information System
Reveal how the Dashboard is constructed from the MIS
What you will want to bring:
Community-Level Logic Model
Access to Excel and the MIS Spreadsheet (electronic handout)

4. What is the BEST part of the implementation phase in your community?
What is the most challenging part of implementation?

5. Taking Stock of Our Prevention Efforts
MIS and Dashboard
A friendly tracking and visual system to monitor and measure our prevention efforts and to help modify and manage strategies, if needed
Alaskans excel at taking stock of the natural world . . .

6. MIS and Dashboard Answer Questions
Are our prevention efforts making a difference?
MONITOR and MEASURE
Are we doing what we say we are doing?
What’s working well?
What’s not?

7. COMMUNITY LOGIC MODEL
STARTING POINT for MIS

8. COMMUNITY LOGIC MODEL
RE-ORIENTING FOR MIS

9. REVIEW the DEFINITIONS
COMMUNITY LOGIC MODEL
OUTCOME
Specific problem to be changed through local environmental prevention effort
INTERVENING/ INTERMEDIATE VARIABLE (IV)
Factor that directly, or in combination, causes or contributes to problem; must be changed to achieve a prevention outcome
REVIEW the DEFINITIONS
STRATEGIES
(Environmental)
Planned prevention approach shown through science to change IVs in order to reduce problem and achieve desired outcome
ACTIONS
Purposeful and planned activities to implement one or more strategies

10. Taking Stock of Our Prevention Efforts
What changes (if any) have you seen in your community that you think were based on your prevention efforts?
How did you know?
INDICATORS
Measures that are used to show the presence or state of a condition or trend
Feel
Taste
See
Hear
Experience

11. SAMPLE INDICATORS
MONITOR and MEASURE

12. COMMON INDICATOR METRICS
Measure (yardstick) of one aspect of prevention effort
COMMON INDICATOR METRICS
COUNTS
# of suicide attempts
# of news stories published
CALCULATIONS Percentages, Rates
% of students perceived . . .
14.6 drug-induced deaths per 100,000 population
INDEX, Composite Scores
Community readiness assessment

13. What is the outcome and one of its indicators in your local prevention efforts?
Indicators are best when precise, clear, and consistently measurable
MONITOR and MEASURE

14. What is one intermediate variable and one of its indicators of your local prevention efforts?
Be sure to measure what is relevant and meaningful; not what’s just easily available
MONITOR and MEASURE

15. What is one strategy and one of its indicators of your local prevention efforts?
Always have at least one indicator for each aspect of your prevention effort
MONITOR and MEASURE

16. DEMO and PRACTICE YOUR TURN
Building an MIS and Dashboard, one step at a time!
DEMO and PRACTICE

17. Pre/Post Measures vs. Trends
Time
Level
Date of Implementation

18. Recap and Assignments 3 “Keys”
Community-level indicators: keep it local
MIS for organization and tracking
Dashboard as communication tool
Assignments for Dec 17
Develop one or two indicators for each aspect of project
Build a simple MIS spreadsheet
Populate MIS

19. Intermediate Variable
Homework Exercise
Outcome
Indicator
Indicator
Intermediate Variable
Indicator
Indicator
Strategy
Indicator
Indicator
Action Step
Indicator
Indicator

20. Questions?

21. Thank You! Training will be posted at: alaskaspfsig.org
Additional questions? Need help? Contact …
SPF SIG grantees
Susie Amundson
Karen Benning
Arlene Wilson
All other state grantees
Your designated Program Coordinator