1. Office of Faculty Affairs
APT Changes for 2015
Office of Faculty Affairs

2. Agenda Gathering documents Preparing the dossier A little nomenclature
New requirements
Change in procedures
Preparing the dossier
Change in structure
Additional items
A little nomenclature
Candidate review materials
Teaching portfolio
Supplemental materials
Office of Faculty Affairs
November 14, 2018

3. Gathering the Documents
Transmittal Form
Shows the change in document order
Promotion Criteria
Now include modified criteria
Letter Log
New column for initial contact
to Evaluator
Now included with the candidate review materials
Publication Outlets
As before
Citation Counts
Tenure Delay
For reference in the candidate review materials
Evaluation of Teaching
From students and peers
Office of Faculty Affairs
November 14, 2018

4. And the signatures…
Curriculum Vitae
Personal Statement
Summary Statement
Reputation of Publication Outlets
Optional Rejoinder
to Summary Statement
Optional Teaching Statement
Student Evaluation Reports
Peer Evaluation Reports
Mentoring, Advising & Research Supervision
The candidate is given the opportunity to review (and sign/date) more documents;
others must be available to the candidate for review.
Office of Faculty Affairs
November 14, 2018

5. ABOVE ALL: Please understand: Preparing a clean dossier
In a transition year
WE ALL NEED TO BE FLEXIBLE
Preparing a clean dossier
Is a good way to help the candidate
BUT PLEASE DON’T COME TO A HALT…
Because of these changes aimed at helping
BLUNTLY PUT:
NO ONE IS GOING TO BE DENIED TENURE ON THE BASIS OF NOT ACING THESE CONDITIONS
Office of Faculty Affairs
November 14, 2018

6. The Dossier Nothing drastic has changed, really.
Candidates are given more chances to review parts of it.
scholarship is defined more broadly.
Office of Faculty Affairs
November 14, 2018

7. The Most Significant Change
The Teaching Portfolio, which has always been strongly advised as a way to protect the candidate, is now required.
Office of Faculty Affairs
November 14, 2018

8. Candidate Review Materials
New order for documents (to help committees understand the case)
Transmittal
Information about the candidate
Information about the candidate’s case
Summary information about candidate’s teaching & advising
External Evaluations
Reference information about the case
Office of Faculty Affairs
November 14, 2018

9. Candidate Information
Everything in this section is signed and dated by candidate, as a way to agree with details.
Curriculum Vitae
Reputation of Publication Outlets
Personal statement
Summary statement of professional achievements
Optional rejoinder from candidate
Office of Faculty Affairs
November 14, 2018

10. The Candidate’s Case These items remain unchanged Promotion criteria
Agreement of modified unit criteria
Department APT report
Optional minority report(s)
Department chair’s letter
College APT report
Dean’s letter
Office of Faculty Affairs
November 14, 2018

11. Summary of Teaching
Everything in this section is signed and dated by the candidate, as a way to agree with details.
Optional teaching statement
If the candidate has created a teaching statement for the teaching portfolio, copy it from there.
Student evaluation reports
Peer evaluation reports
Mentoring, advising & research supervision
If this is a link to a section of the CV, it will not be signed separately (the CV is already signed). If it is a separate document, it should be signed and dated.
Office of Faculty Affairs
November 14, 2018

12. External Evaluators Credentials of external evaluators
Only a paragraph is needed
Contact information is not necessary
Please put these paragraphs in the same order as the bookmarked letters
Responses from external evaluators
A separate bookmark for each letter, and mark each one ‘U’ or ‘C’, depending on whether the evaluator was a unit choice or candidate choice
Office of Faculty Affairs
November 14, 2018

13. Reference Information
This section contains the nuts and bolts information about the case
Candidate notification from chair and dean
Letter log of evaluation requests
Must now include the date of the initial requesting availability – strongly recommend using the Faculty Affairs template
Sample letter requesting evaluation & sample message requesting availability
Declines from evaluators
Office of Faculty Affairs
November 14, 2018

14. The Teaching Portfolio
THE SUGGESTIONS THAT FOLLOW ARE THAT: SUGGESTIONS.
THEY MAY NOT WORK FOR ALL DEPARTMENTS OR ALL CANDIDATES.
CANDIDATES HAVE THE RIGHT TO CHOOSE HOW THEY PREFER TO PRESENT THEMSELVES.
Office of Faculty Affairs
November 14, 2018

15. Teaching Portfolio
This is now a required part of candidate’s dossier, to protect the candidate’s teaching from possibly arbitrary evaluations and to provide useful context.
Similar structure to candidate review materials
Bookmarked, ideally.
Bookmark panel set open, ideally.
Password protected (this is required).
Searchable, ideally.
See sample on Faculty Affairs website
Big difference: no elements are required. Again: though policy requires a dossier, it does not provide limitations on how to do it.
Office of Faculty Affairs
November 14, 2018

16. Teaching Portfolio Recommended structure for bookmarks
Personal teaching statement (signed & dated)
Course-related materials
Assessments
Awards and Invitations
Professional Development
Instructional Advancement and Innovation
Office of Faculty Affairs
November 14, 2018

17. Supplemental Materials
Unchanged from last year – except that everything teaching-related goes to the teaching portfolio
If supplemental materials include examples of scholarship that are also available on candidate’s website (or elsewhere), include a page with the links instead of the actual articles
Office of Faculty Affairs
November 14, 2018

18. A few more things to bear in mind…
Every section of the dossier must be password protected and should ideally open with the bookmarks pane visible. We can work with you on both of those.
It is a good idea to double-check meeting dates and vote tallies. The transmittal must match the letters and committee reports.
Make sure the transmittal correctly indicates that a tenure candidate review is mandatory or non- mandatory. If in doubt, please ask us.
CV must be dated before materials are sent to external evaluators, for obvious reasons.
Office of Faculty Affairs
November 14, 2018

19. And a few more…
If candidate has additions to CV, create an addendum. Please don’t include a second copy of the CV.
Use the Faculty Affairs template for recording student evaluations of teaching
Please make sure that supplemental materials are in the supplemental file – nothing should be included with the candidate review materials that doesn’t appear at the bottom of the transmittal form.
Office of Faculty Affairs
November 14, 2018

20. Once again: WE SHALL BE FLEXIBLE in a transition year.
Any questions?
Contact us:
Betty Wineke
Office Manager
5-6820
Knows everything 
Rebecca Follman
Webmaster
5-0665
PDF & Web Questions
Office of Faculty Affairs
November 14, 2018