1. Community College Business Officers Association June 2012
SUNY Office for Capital Facilities Facilities (Capital) Committee Presentation
Community College Business Officers Association
June 2012
June 2012

2. Topics to be Covered SUNY Energy Services MEGA Group Energy Purchasing
OCF Community College Capital
Capital Atmospherics
Program Cash Flow/Bonding Status
Capital Project Requests for 2013/2014
Other Upcoming Program Initiatives
Q&A
June 2012

3. SUNY ENERGY BUYING GROUP
June 26, 2012

4. All Generators Sell to Market
11/14/2018

5. Electricity Market
Wholesale Market is run by NYISO
11/14/2018

6. SUNY EBG Buys in Wholesale Market
,907 MWh
Over $19 Million
11/14/2018

7. Participating Community Colleges
Adirondack CC
Columbia-Greene CC
Corning CCC
Finger Lakes CC
Herkimer CCC
Jefferson CCC
Sullivan CCC
11/14/2018

8. Eligibility for EBG Must be in National Grid, NYSEG and RG&E areas
Average monthly load for each account must be greater than 30 MWh or 30,000 kWh
Example: Corning CC is about 260 MWh per month with an FTE of 3468
11/14/2018

9. Costs We Avoid No Profit No Bad Debt Allowance
No Merchant Function Charges
No Gross Receipts Taxes
No Working Capital Costs from Supplier
11/14/2018

10. Savings! $12,755,662 and counting!
11/14/2018

11. Getting Started EBG Participant Agreement
Must participate for 1 year minimum
We will handle the change with the transmission company
Setting up your SUNY account for payments and your meter reporting needs
Must pay invoices within 5 days of receipt
11/14/2018

12. Contact Us Kathleen Slusher, Director of Energy Procurement
Dan Russ, Energy Accountant
11/14/2018

13. Group Energy Purchasing
2012

14. What is MEGA ? Not-for-profit Local Development Corp.
Board members appointed by participating counties
Counties, community colleges, Thruway and Bridge Authorities, 200 municipalities, school districts, villages, special districts, businesses and individuals
Accessible staff and consulting support
Endorsed by NYSAC
2012

15. MEGA’s MISSION: Group Procurement Saves $$. No fee to participate
Prompt enrollment of participants
Public competitive bidding per GML103
Consulting support
2012

16. MEGA Advantage Complimentary to SUNY Electric Buying Group
Power of aggregated gas purchasing – lowest price
Control dormitory energy budgets
Flexible pricing options
Public Bid per General Municipal Law Section 103
2012

17. MEGA’s Community College Programs
Electricity supply – Dormitories, off-campus accounts
Natural gas supply – Main Campus, dormitories, off-campus accounts
2012

18. How We Choose a Supplier
Public Bid per General Municipal Law Section 103
Price and Term
Financial Strength
Experience
NYS PSC License
LDC Approval
2012

19. Consulting support from EnergyNext, Inc.
Buyer’s Agent
Design and Manage Procurement Process
Negotiate Program Agreements
Monitor Suppliers’ Performance
Respond to Participants’ Needs, Requests
2012

20. Risk Management
2012

21. Economic Benefits Savings Fixed or variable price options
Budgetary control
2012

22. MEGA Procurement Process
Enrollment form on flyer, or at
Data Collection
Supplier Offers to Members
Consulting support
2012

23. What to do next Complete Authorization Form or visit web site
MEGA Bids/Agreements are open for new participants
Await offers from suppliers
Resolutions, execute agreements
2012

24. 2012

25. OCF CC Capital Schenectady County Community College
Begley Addition for Music
Anticipated Completion August 2012
Orange County Community College
Science, Technology and Engineering Center
Tower Building and Kaplan Hall
Newburgh Campus
June 2012

26. Capital Atmospherics B1195 Capital Project Database NY Works Taskforce
Implementation Council
Regional Economic Development Councils
Consolidated Application
What is SUNY doing?
June 2012

27. CC Capital Program: Disbursement-Based Bonding
Prior to 2010 Bonds were issued for each project
2010: Program transitioned to disbursement bonding
Desire by the state to use existing bond proceeds
Address stranded proceeds/manage State bond cap
Future bond sales sized using anticipated expenditure models: month periods
OCF uses project information especially dates to appropriately estimate bonding levels
June 2012

28. CC Capital Program: Current Levels
Current Bond Cash (as of 5/31/12):
$ 3.1M: (Pre-PIT)
$41.5M: (Tax Exempt PIT)
$8.9M: (BABs PIT), 10/14/13 spending deadline
Cash Flow Patterns:
$37.2M
$47.8M
$62.4M
$68.8M
$83.6M
(est.)
$107.8M
June 2012

29. CC Capital Program: Important Data Needed
Schedules: Need for Periodic Review/Accuracy
Provides basis for cash flow models/projections
Factors in DASNY’s ability to reimburse claims (Beneficial Occupancy/Placed in Service)
Reimbursement Requests: Need for Timely Claims to DASNY (bonded) and SUNY (hard dollar)
Provides data for cash flow estimates (by project)
Ensures cash on hand/advance notice of need for new program bonding
June 2012

30. CC Capital Program: Reimbursement Forms/Process
Advance/Bonded: Send to DASNY Program Manager
Hard Dollar: Send to SUNY (Rebecca)
Cover Letter
Claim Form (ensure municipality code/federal ID included)
Excel Detail Sheet
Available Online:
Cover Letter*
Excel Detail Sheet*
Certification Form: Newly Revised
Invoice Copies
* Copies should be sent to SUNY (Rebecca)
June 2012

31. CC Capital Program: Capital Requests for 2013/2014
Schedule: Imminent
Early request for potential projects to assist with advocacy efforts
Formal request - Sponsor supported projects with required resolutions due mid-October with anticipated schedules for consideration at November SUNY Board meeting
June 2012

32. Appropriate Capital Budget Items
Real property acquisition
Professional services: site selection, surveys, appraisals, relocation planning, demolition, facility design for new construction/ renovations, construction supervision, identification/specs for capital equipment
Construction
Equipment acquisition and installation
June 2012

33. Difference Between Repair and Capital
Building maintenance and repairs may not be included in Capital Budgets
Per §602.4 (d) (5) Repairs are maintenance actions to keep facility in operating condition. Repairs do not significantly add to facility value nor prolong useful life
June 2012

34. CC Capital Program: Naming Projects
Naming Projects/Renaming Existing Projects: Project Names Broad, Resolutions Specific
New Buildings
Renovations
FMP Projects
Additional Appropriation for Partially Funded Projects
Renaming Existing Projects
June 2012

35. Sponsor Resolutions Types:
Part of a County Capital Budget
Stand-Alone Resolution
Content: Appropriation Names - Broad, Resolutions - Specific
Approval of Project
Recognition of Project Budget
Commitment to Funding Local Share of Project Costs
June 2012

36. Capital Budget Process
1 - SUNY Capital Budget Request
All projects with resolutions
2 – SUNY Project Approval
SEQR must be completed for construction approvals
3 – Financing: DASNY/Bond Counsel Approval
June 2012

37. Capital Project Budget Increases
Initial Documentation:
Revised Sponsor resolution(s)
College Board resolution
Revised Project Initiation Form
SUNY will review documents and issue revised project approval (available applicable appropriation is needed)
Financing Documentation:
Revised Finance Application
Revised Private Use Survey if scope of project substantively changes
June 2012

38. Upcoming Program Initiatives
Guidance Documents: Process, Content-based
Form/Procedural Changes:
SEQR Documentation prior to construction
Annual Tuition and Fees Certification
Annual Private Use Survey: request for revision at project go-ahead
Site visits
June 2012

39. June 2012

40. We’re here to help!!
Rebecca Goldstein, Community College Capital Program Manager, ,
Karren Bee-Donohoe, Director of the Office for Capital Facilities, ,
Website:
June 2012