1. Procurement Forum
January 16, 2014

5. SP R

6. THE OLD WAY “CO-OPS” Furniture: Educational 4600024031/2010000069
National IPA
03/04/2015
Moser Corporation-Sagus/Artco-Bell No
Tim O'Brien
/PSS
E&I/PSS
12/31/2016
Hubble-Mitchell & Assoc HMI-Teknion
Furniture: Office /
U.S. Communities
12/31/2020
Norman Company - Haworth /
LaHarpe's Office Furniture - Knoll

7. BID OPENING
ONE HUNDRED SIX MANUFACTURERS
RESPONDED

8. THE NEW WAY

9. “NINETY NINE” MANUFACTURERS
MANY MORE CHOICES
“NINETY NINE” MANUFACTURERS
WITH MORE TO COME
Herman Miller
TEN FURNITURE CATEGORIES
FORTY FURNITURE SUB-CATEGORIES

10. OVER THIRTY DEALERS STATEWIDE multiple dealers to choose from for most manufacturers
SICO
School Specialty
Kimball
Today's Office
Today's Office Northwest
David Martins Off. Int
JSI-Jasper Seating
La Harpes
Norman Company Fort Smith
Norman Company Bentonville
Chrom Craft
Moser Corporation
Innerplan
Colemans Office Products
Butler Furniture
Outlet Store
South AR Business Solutions
Innovative Business Furniture
Pettus Office Products
Sharp Office Supply
EVO Business Environments
Innerplan NW
MANUFACTURERS MAY ADD OR REMOVE DEALERS AT ANY TIME DURING THE CONTRACT PERIOD

11. Links to all manufacturers web sites
TO A COMPUTER NEAR YOU
Designated web site
Easy navigation
Links to all manufacturers web sites
Easy access to all dealer contact info and contract numbers

12. PROPOSED WEB SITE FLO-CHART

13. Non mandatory one year term contract
Up to six renewals (seven years total)
Purchase orders made out to dealers
Invoicing will come from dealers
Quotes and invoices must show “LIST & NET” pricing
All product discounting is listed on the manufacturers contract for easy verification
Pricing will be determined by the date of the “agency” purchase order
DEALERS RESPONSIBILITY TO REQUEST PRICE PROTECTION FROM THE MANUFACTURER

14. & DELIVERY INSTALLATION
Ordering Entity must specify one of three delivery methods on their purchase order
1. Drop Shipped: Offloaded by carrier to a designated
location
2. Inside Delivery: Offloaded, un-boxed, and placed in
pre-determined location/s within the building
3. Delivered and Installed: Installation of product in
accordance with approved plans and/or
specifications
All delivery and installation charges must be shown as a separate line item on all quotes and invoices
Installation Company is not responsible for the removal of existing furniture unless requested by the ordering entity
Inform the delivery/installation company of any unusual circumstances e.g., elevator not available, after hours work requirement, etc.
As a general rule, installation labor charges should be approximately three percent of the list price.
&
INSTALLATION

29. Office Supply Contract
Effective February 1, 2014
Office Supply Contract

30. 2 great options!!!! Goddess Products/Office Depot
New website; phased approach. Agencies will be contacted about the migration. All setup & approvals that you currently have will transfer into the new system.
Orders, returns & invoices will be processed by Goddess, Office Depot will make the deliveries.
Product codes (SKU numbers) will remain the same.
Office Depot in-store purchases will remain the same.
Government Supply Services
Both are certified minority suppliers
Strong contractual pricing
Customer oriented
Timely deliveries

32. AASIS Material Master Cleanup Project

33. Overview of the Problem
What’s the problem?
Material data is difficult to use
Hard to find
Not enough usable items
Bad descriptions
Incomplete
Too generic
Non-standard
Good reporting not possible
Poor data in Purchasing documents
Too much free-form text
Incorrect accounting information

34. Overview of the Solution

35. What we are doing Matching NIGP Codes to AASIS Materials Stock items
Contract items
Frequently purchased items
Agency identified items

36. What we need from you High volume, everyday, items purchased
Agency Wish-List items
Repetitive items
We need your assistance to make the system work better for you

37. Contact us
Reba Thomas

48. State of Arkansas Equipment Maintenance Management Program

49. Typical Situation Common Issues:
In order to manage the risk of equipment breakdown, maintenance and repair after the initial warranty period, government agencies usually purchase individual maintenance service contracts or an extended warranty from the equipment manufacturer or third party service vendor.
Maintenance contracts can expensive and difficult to administer
Service options can be limited
Difficult to calculate the return on service contract investment
Microscope SERVICE CONTRACT x
Server SERVICE CONTRACT x
Scanner SERVICE CONTRACT x
Spectrometer SERVICE CONTRACT x
Common Issues:
Administrative Burden
Various Renewal Dates
Numerous Purchase Orders
Management Reporting
Vendor Accountability
Computer SERVICE CONTRACT x
Phone System SERVICE CONTRACT x
Fire Alarm SERVICE CONTRACT x
Printer SERVICE CONTRACT x
Fax Machine SERVICE CONTRACT x

50. Remi’s Value Proposition
OEM SERVICE CONTRACT x
OEM SERVICE CONTRACT x
OEM SERVICE CONTRACT x
OEM SERVICE CONTRACT x
OEM SERVICE CONTRACT x
Remi provides one comprehensive professional service agreement that replaces multiple existing maintenance service contracts. x
Provides a strategic alternative to traditional original equipment manufacturer and third party maintenance service contracts.
Consolidates existing electronic equipment service contracts into ONE comprehensive maintenance management program.
Eliminates the inefficiency of having to manage multiple service contracts from various manufacturers.
Delivers guaranteed cost savings and reduces the administrative time spent on administrative tasks associated with procuring maintenance service contracts.

51. Program Benefits Cost Reduction
Reduces current maintenance contract expenditures by 27%.
Reduces Administrative Time
Reduces the time spent administrating multiple service contracts from various equipment manufacturers and service vendors.
Guaranteed Budget
Maintenance budgets can be planned with fixed annual costs rather than the fluctuating costs and expensive “surprises” of other maintenance programs.
Life Cycle Management
Manages the maintenance of your equipment portfolio assuring decreased cost, increased equipment uptime, and maximize useful life expectancy.
Visibility
Real-time, online reports enable you to more effectively analyze the quality of the repair service and the performance of the equipment and service vendor.
Service Management
Delivers an unbiased vendor solution that allows you to use your preferred service vendor while managing each service event from start to finish.

52. How the Program Works Option #1: Self Service Procedure
Option #2: Dispatch Procedure

53. Online Reporting System (Remi Online)
Remi Online will give you the ability to assess, evaluate, control, and act upon all information related to your equipment maintenance program.
All program transactions, equipment maintenance activity, and vendor information is available through a secure web based system.
Remi Online has been instrumental in helping our clients make informed, accountable and fact-supported decisions for directives ranging from vendor assessment, equipment life cycle review, equipment utilization, & new equipment purchases.
Some of the reports available include:
Schedule of Covered Equipment
Vendor Invoice Reports
Vendor Payment Reports
Preventative Maintenance Reports
Repair History Reports
Location Specific Performance Reports
Modality Specific Performance Reports
Vendor Specific Performance Reports

54. Typical Equipment Covered
General Office
Information Technology
Research/Laboratory
Medical/Clinical
Communication
Mail Room
Printing
Security
Basically any electronic system

55. Experience. Why Choose Remi?
Remi’s Headquarters in Charlotte, NC
Remi is widely recognized as the leader in this unique industry and has successfully delivered the largest and most complex Equipment Maintenance Management Programs (EMMP) implemented in the government sector.
Remi has developed a vast proprietary database and robust online interface (Remi Online) with over 15 years of repair/maintenance history.
Remi’s proven methodologies, in-place systems, and experienced staff that have successfully managed some of the country’s largest and most complex cost reduction initiatives.
In 2012, Remi received the Inc Award for being one of the country’s fastest growing privately-held companies. Additionally, last year Remi was recognized by the Charlotte Business Journal as one of the years fastest growing privately-held companies in Charlotte.

56. www.theremigroup.com For more Information
For more information contact:
Brandon Childress
(704)

58. AR NIGP Conference March 30 – April 1 Holiday Inn Airport
Educational sessions
Vendor expo
Networking opportunities

59. Next Forum February 20, 2014 10:00 – 11:30
UA Cooperative System Auditorium
2301 S. University Ave, Little Rock