1. Public Works Department
FY 2018/2019
Budget Presentation
May 7, 2018

2. Public Works Department
Divisions and Programs
Utilities Division
Environmental Sustainability and Compliance
Solid Waste
Wastewater
Water Operations
Engineering Division
Civil Engineering
Inspections
Street Maintenance
Urban Forestry
Project Administration Division
Operational Support Division
Customer Service
Public Works Administration
Facility Operations Division
Central Stores
Facilities Services
Fleet Services
Parking Services (Operations and Meters)
Parks Maintenance
Tenant Relations

3. Public Works Department
Budget Comparison
FY 2017/18 Total Adopted Budget: $115.8 Million Total Full-Time Positions: 212 Total Part-Time Positions (FTE): 70.15
FY 2018/19 Total Proposed Budget: $116.7 Million (+0.8%) Total Full-Time Positions: 216 Total Part-Time Positions (FTE): 68.96
Full-Time Increase
2 Park Service Workers
1 Environmental Programs Inspector
1 Associate Project Manager
Total 4
Part-Time Decrease
Increase of 1.21 FTE in Off-Street Parking program due to vacancies calculated at lower hourly rate compared to last year’s occupants at top step
Increase of 0.04 part-time FTE in Civil Engineering
Decrease of 2.44 FTES in Customer Service program from Parking Permit Assistants transferring to PD
Totals: FTEs from FY2017/18 to FY2018/19

4. Public Works Department
Changes In Department / Budget
From FY 2017/18
Reorganized the Engineering Division
Added Urban Forestry and Street Maintenance
Adding Reporting Structure for Project Managers
Reconstituted the Utilities Division
Increased Park Maintenance Needs
Beverly Gardens Park Restoration

5. Public Works Department
Environmental Programs Inspector: This position insures conformance with environmental programs and performs inspections of public infrastructure within the public right-of-way
Position enforces environmental utilities regulations ranging from Solid Waste, water, and wastewater regulations.
Performs Plan reviews and inspects new developments to make sure they comply with storm water regulations.
Position will help conduct more than 3,000 facility inspections per year and report violations
Park Services Worker (2 positions): This position performs a variety of semi-skilled and skilled gardening, building, landscaping and turf maintenance and repair the grounds areas; operates a variety of grounds equipment.
These two positions will help maintain the Beverly Gardens Park to the specs identified in the “maintenance manual”
A workload analysis detailed a gap of approximately 7.42 FTEs to implement the prescribed maintenance standards.
Management will explore other ways to close the gap, including outsourcing litter removal and other custodial work in the parks.
Engineering Manager (Upgrade): This position would provide oversight of the Project Management Bureau in the Engineering Division. Projects managed include capital projects within the public right-of-way, such as the NSMB reconfiguration.
This position would oversee the five Public Works Inspectors and a Water Systems Inspector (pending transfer)
This would reduce the City Engineer’s direct reports from 11 to 7, freeing up capacity to focus on the high level aspects of the Engineering Division
Associate Project Manager: This position plans, implements, coordinates, and manages a variety of moderately complex projects.
To better align the City’s CIP projects with resources (current number of staff includes city architect, a project manager and an associate project manager)
Due to recent additional regulatory requirements, a number of repair projects need to be managed more like public works/ capital projects.
Staff is working on approximately 50 projects ranging from $25,000 to $8.5 million 
This position would manage smaller projects and assist in the administration components of larger and more complex projects .

6. Public Works Department
and Asset Management System: The asset management system will
In FY2017/18 staff completed the development and implementation of core modules and building out the system's foundation to support the operational modules as they come online.
Other completed work includes a software upgrade, GIS (Geographical Information Systems), and the implementation of the Waste Water module.
Currently, staff are implementing the Customer Service and Facilities Maintenance modules
In FY2018/19 staff will begin implementing modules for Central Stores/Warehouse, Water Operations, Street Maintenance, and Street Lights and Signals.
Commercial and Solid Waste Franchise Increase: appropriate funds for anticipated rate increase from franchise hauler, per section 5.4 of the franchise agreement.
Hyperion Wastewater Treatment Plant Cost Increase: appropriate available wastewater funds for operations and maintenance cost increases for treatment and disposal of wastewater.
Water Conservation Program: Move funding from CIP 0230 to the operating budget
Park Maintenance Materials: Anticipated increase in supplies and materials including, plant material, mulch, stabilized decomposed granite, and herbicides
The expected increase in materials corresponds with the ‘maintenance manual” detailing care of Beverly Gardens Park.
The “maintenance manual” specifies replacing plants with more mature plants which carry a larger cost
The “maintenance manual” also identifies additional mulch needs at Beverly Gardens Park

7. Questions?

8. Public Works Department
Environmental Programs Inspector Enhancement
Inspections
Catch Basins
Restaurants
Car Service Stations
Gas Stations
Construction Sites
Pools
Low Impact Developments
Parking Garages
Illicit Discharges
Backflows
Other Duties
Plan Review
Illicit Connection Surveys
Backflow Plan Review
Backflow Inventory Updates
Enforcement
Investigate Customer Complaints
Outreach
Training
Administrative Work

9. Public Works Department
Park Services Worker Enhancement
Increased landscape by approximately 50% at Beverly Gardens Park
Bioswales- Higher standards of Maintenance Due to Design
Aesthetic Consistency
Beverly Gardens Park Maintenance Guidelines
MLA Green Study
Potential Contract Work
Litter Removal
Custodial Services
Increase of approximately 5 acres of landscaped area at Beverly Gardens Park

10. Public Works Department
Engineering Manager Enhancement
City Engineer Direct Reports
5 Project Managers
2 Associate Project Managers
1 Supervising Public Works Inspector
1 Urban Forestry Manager
1 Street Superintendent
Current Total: 10
Proposed Direct Reports
1 Engineering Manager
1 Supervising Public Works Inspector
1 Urban Forestry Manager
1 Street Superintendent
Proposed Total: 4

11. Public Works Department
Associate Project Manager Enhancement
Duties
Predesign
Programming
Scoping
Schematic Design
Design Development
Drafting/Reviewing Construction Documents
Permitting
Bidding
Construction Management
Post Construction Inspection/Administration
Project Close Out
Miscellaneous Repair Projects
Training
Current Projects
Beverly Gardens Restoration Eastern Blocks
Third Street Tour Bus Staging Area Improvements
City Hall Tower Rehabilitation Feasibility Study
La Cienega Park Masterplan
Multiple Restoration Projects at Greystone Mansion and Park
Rodeo Dr. Permanent Bistro Seating
Coldwater Canyon Playground Replacement and site Improvements
Police Facility Masterplan Peer Review
Civic Center HVAC Control Upgrade
Thermal Energy Storage Tank Rehabilitation
UPS Upgrades _ Assessments
Miscellaneous projects at Police Facility
Miscellaneous projects at City Hall
Public Works Warehouse 2nd Floor Remodel for Community Services
Artwork Installations
Public Works Emergency Generator Replacement
409 Walker Drive- Building Foundation Repair Site Improvements
Fire Station No. 2 Remodel
Library Reading Room Remodel
Upgrades to Two Parking Structures
Reroofing at City Buildings –On Going
Repainting of City Facilities_ On Going
Upcoming Projects
Fire Stations No. 1 & 3 Improvements
Office Remodel for Rent Stabilization
Library Auditorium
Library 1st & 2nd Floors Remodel
Library Level A Remodel
Data Center Improvements Assessments
Elevator Modernization Phase IV
Emergency Generator Replacement at PW
CNG Upgrade
Upgrades to Three Parking Structures
ADA assessments and Transition plan Updates
All Gender Restroom Signage
City Facilities As-built & Data Organization