1. Getting started with usage Data
Alexis Linoski | Georgia tech |

2. The Basics ExLibris Documentation: Roles needed:
Managing COUNTER-Compliant Usage Data uisitions/090Acquisitions_Infrastructure/010Managing_Vendors/Managing_COUNTER- Compliant_Usage_Data
Roles needed:
Acquisitions Administrator
Vendor Manager
Usage Data Operator
General System Administrator

3. Getting usage data into Alma
Two Ways
SUSHI harvesting
Can harvest manually or via scheduled job
Uploading via spreadsheet
Can be done either from the Vendor Tab OR
Acquisitions -> Import -> Load Usage Data

4. SUSHI – Setting up vendors
Done in the Vendor profile – Usage Data
Some vendors will require that you activate SUSHI harvesting before you can begin – Elsevier, is one.
Need eResource Admin login information.
Not all COUNTER Reports are supported.
Most notably the turnaway/access denied reports are planned.
SUSHI account must be configured for each COUNTER report type.
There is a duplicate function that makes this easy to do.

5. One “account” per report.
Sushi Accounts
One “account” per report.

6. Manual Harvest
Pulls up to 12 months at a time.

7. Suhsi harvesting job

8. Pros
Once set up, harvesting reduces the time and effort needed to gather usage data.
Anyone in the organization with access to analytics can access the reports for analysis.
Reports can be modified to get more specific information.
Reports can be exported to Excel.

9. Cons
Canned reports are done in aggregate; if you need to evaluate a specific package, you’ll need to modify a report or create your own.
Since stats are provided “en masse,” titles found in aggregators mix with subscribed titles.
Since the initial harvest is only 12 months, you’ll also need to upload spreadsheets to get historical data.
If payment is handled by a subscription agent, it makes it a little harder to narrow down your cost by “vendor code.”
Learning curve for analytics.

10. Sometimes …. It fails

11. When that happens…. Upload using a spreadsheet
Use .xls

12. Accessing the data Data is in Analytics.
Takes about 24 hours once it’s harvested to appear in Analytics.
A variety of canned reports.
Save frequently used or created reports to Favorites.
Don’t be afraid to poke around and see what’s there.

13. Working with reports
View canned reports from the Catalog tab on the main menu bar.
Shared Folders -> Alma
Create reports using New tab from the main menu bar.
Two main tabs to work with – Criteria and Results.
Modify/Create from the Criteria tab.
View the report in the Results tab.

14. Pre-configured reports via the catalog
Cost per use via COUNTER
Usage via COUNTER reports

15. Create favorites for frequently used reports

16. Top 10 Titles Canned Report
Note the bar across the top – most of the reports are accessible from here. A “favorite” will land on the one you add as a “favorite.”
Canned Report
Top 10 Titles

17. Canned Report
Five least expensive vendors

18. Canned report
Ten least expensive titles for previous calendar year

19. Modifying report criteria

20. Canned report - modified
Cost per use alphabetically by title for previous calendar year – Wiley - sort descending

21. Creating a custom report

22. GA Tech Custom report Journal specific usage report - criteria
Note tabs – Criteria, Results, Prompts, Advanced
GA Tech Custom report
Journal specific usage report - criteria

23. GA tech custom report
Journal specific usage report - Results

24. Questions?