2. Archiving and Disseminating Historic Land Use Information
Linda Stewart
Records Management and Cataloguing Department
The National Archives,(TNA) Kew

4. TNA’s role
Part 1
Selecting land use information for permanent preservation

7. Archiving GIS Held remotely from central filing system
Is made up of diverse layers
Which are frequently updated
Layers originate from different organisations
Mostly run on commercial software

8. TNA’s GIS Project
Establish extent nature and intricacies of the use of GI systems in Central Government
Identify the records being created
Identify any special issues relating to their public record status
Raise awareness in GIS community of their responsibilities under Public Records Act
Under constant review in the light of discoveries
Identify the records being created in order to provide records management guidance , to inform archival selection policy and to plan for secure archival storage of this specialist electronic medium.
The project aims to locate major systems in departments and agencies in central and local government; to define the system formats and the origin of the geo-spatial mapping element; to analyse the resultant database record for TNA’s appraisal policy development ; to consult with experts in e-records preservation, user groups, academics and others, geo spatial solution providers in the private sector. And to publicise and promote the resultant policy document. To emphasise the long term public record aspects of what is temporary data gathering and manipulation The risk to the project was the complication of obtaining access to the relevant personnel in departments coupled with the general lack of awareness of the need to archive these records.

13. Engage in the debate
What information from government GIS do you think TNA should select for permanent preservation ?

14. TNA’s role
Part 2
Preserving and disseminating land use information

22. NDAD
Looks like TNA because they are contracted to us

23. How many people here make use of either NDAD or the UKDA