1. World Service Conference
WSC
World Service Conference
Conference Participants Web Meeting: WSC Orientation
17 March 2018

2. Welcome! Welcome! ORIENTATION CO-FACILITATORS HUMAN RESOURCE PANEL
we stand committed
Welcome!
On this common ground...
ORIENTATION
CO-FACILITATORS
HUMAN RESOURCE PANEL
Overview of the Conference week
New processes recommended for decision-making sessions
Q & A
Introductions
Basic WSC processes
Cofacilitators’ role
Nominations
Election Preparation
Positions Available
At the WSC
Note: This orientation will be posted online.

3. You’ve heard of the meeting before the meeting?
The day before the Conference officially opens:
Workshops
NA history presentation
Recovery meeting
Optional orientation session
Open house at the World Service Office
WSC registration

4. 3 types of sessions 3 types of sessions in our very ambitious schedule
Presentations
Small-group discussions
Decision-making sessions
NAWS Report
FD & PR
Human Resource Panel
5 break-out rooms
Spanish speakers (1)
Delegates (2)
Alternates (2)
Will include new proposal discussions
New processes proposed in the CAT
Ask for consent to use these on a trial basis

5. Resources Resources Deadlines Translations
Included in the schedule in your notebooks
Listed in the Conference Report
Announced regularly at the WSC
Spanish & Portuguese from booth
Others languages: one-on-one
We want all CPs to understand and participate!

6. Expenses
MONEY FOR MEALS & TRAVEL
Expenses
Funded participants will receive money for meals and travel expenses.
US travelers will get a check in the mail. International travelers will receive money onsite.
You’ll get forms and instructions, aligned with policy in GWSNA starting on page 56.
See page 60 of GWSNA for a sample of a completed reimbursement form.
Ask questions. We can help.

7. BUSINESS PROCESSES
Transition to CBDM
To change the image behind the Mock up.
Select the layer - > Right Click -> Send to Back -> Delete the image -> Drag & Drop your Own Picture -> Send to Back (again)
Formal parliamentary procedure > > > Building consensus
New this Conference: Merging discussion & decision-making

8. and now, a word from our cofacilatators
Laura and Mark
Laura and Mark

9. Decisions, decisions Decisions, decisions Decide on business processes
BUSINESS, Old (CAR) and New (CAT)
Decisions, decisions
Decide on business processes
Use proposal forms to change CAR motions
Later, use the same processes for CAT items

10. Straw polls & voting AT THE CONFERENCE Hands-on introduction
USING ELECTRONIC REMOTES
Straw polls & voting
AT THE CONFERENCE
To change the image behind the Mock up.
Select the layer - > Right Click -> Send to Back -> Delete the image -> Drag & Drop your Own Picture -> Send to Back (again)
Hands-on introduction
Another walk-through of the voting process
Use laminated card with your number when you wish to speak on the floor
NOW
Basics of polling and voting
The care and feeding of your remote

11. The Care and Feeding of Your Remote
Conserve battery life by keeping remotes at the top of your pile or hanging from your lanyard.
Check the LCD screen to confirm that a signal was sent.

12. Four options for votes & straw polls
EXAMPLE with a voting threshold of 2/3rds
Yes No
Abstain
Present
not voting
Outcome
Explanation 40 20
Passes
40=2/3 of 60 38 19 3
Fails
38<2/3 of 60
38=2/3 of 57
ABSTENTIONS figure into the vote count
PNV does NOT figure into the vote count

13. USING ELECTRONIC REMOTES
Straw polls & voting
Straw polls provide a non-binding temperature check.
Decisions require a vote.
Electronic voting gives us exact counts, eliminating the need for voice or standing votes.
If a CP were to request a roll call vote, the Conference would vote whether or not to hold a roll call vote.
Totals will be shown and announced at the close of each vote or poll. Information on how individuals voted is not reported or retained.
To change the image behind the Mock up.
Select the layer - > Right Click -> Send to Back -> Delete the image -> Drag & Drop your Own Picture -> Send to Back (again)
yes-no-abs-pnv
outcome

14. From discussion to decision
Proposal or motion is introduced
and there’s an initial straw poll
≥ 80% for or against = CONSENSUS
Maker speaks to it, then the WB
offers a recommendation
Proposed changes, if any,
dispensed with through the same process
Limited discussion
(2 w/minority opinion)
Another poll
(potentially a decision)
If consensus holds, it’s a decision
< 80% for or against means more discussion
Maker speaks to it, then the WB
offers a recommendation
Proposed changes, if any,
dispensed with through the same process
Cofacs open discussion pool, manage queue
Participants have up to 3 minutes to speak
Effect of discussion measured by straw polls
Cofacs determine when to end discussion and
announce when a vote will be taken

15. some suggested strategies
Time challenges &
some suggested strategies
The Challenge:
It takes 17 minutes to make a decision on an item even when we have consensus & no proposed changes
We have 30 motions to get through in CAR-related Discussion and Decisions.
That’s 8½ hours of Conference time with NO amendments and consensus on all items.
What if….
…we reduce the time from 3 minutes to 2 minutes for those speaking to a motion or proposal?
…consensus on the 1st straw poll would eliminate the need to hear from the maker and Board?
These are a couple of our ideas. If you have thoughts about these or any additional ideas, please send them to

17. The Conference Week The Conference Week Ch-ch-ch-changes…
See the Conference Report for the daily agenda and more
WSC veterans will note some key changes:
WB Forum moving to the Saturday after the close of the Conference and will be focused on the cycle ahead.
WB, HRP, & Cofacs are available before and during the week. Write if you’d like to set up time to talk 1:1 with one of us.
Optional orientation on Saturday replaces the formal orientation held in the past.
CAR discussions and decisions will begin on Sunday afternoon.
Submit proposals to change CAR motions as early as possible.
Those received by 16 April will be proofed, translated, and distributed
at registration after you arrive.
Onsite deadline for proposals to change CAR motions: Sunday, 10:30 AM.

18. The Conference Week The Conference Week CAR business on SUNDAY
An afternoon break on WEDNESDAY (ADs need to purchase lunch tickets)
Zonal meetings TBD by you: Space available if desired
Elections on THURSDAY
CAT-related business handled in its own session
Small groups on new proposals will be held FRIDAY afternoon
SATURDAY (5 May) will be a full day devoted to making sure we share an understanding of the work we’ve done throughout the week and the decisions we’ve made, and what we need to do in the months ahead.

19. Proposed new rules and tools
As we’ve done in the last several WSCs, we’ll ask the Conference to adopt procedures on a one-time trial basis.
Opportunity to test drive new processes
Consider adopting as policy after we see how it goes
Proposed processes were the topic of two Future reports and discussed in two web meetings
Proposed processes appear in the CAT, starting on page 47

20. Decision-making threshold
CAT Material, page 48:
Decision-making threshold
To adopt, for WSC 2018 only, the following approaches for use in all WSC business, business discussion, proposal decision sessions, and the Moving Forward session:
All decisions at WSC 2018, excluding WSC elections, but including changes to motions or proposals and requests for a roll call vote or other procedural decisions, require a two- thirds majority of those present and voting to vote in the affirmative to be adopted. 

21. CAR-related decisions
CAT Material, page 48:
CAR-related decisions
To adopt for WSC 2018 only, the following approaches for Old Business: 
Rename the session CAR Discussion and Decisions
Eliminate formal Old Business
If a motion has consensus in the first straw poll (80% or more of voting participants in support or not in support of the motion), the Conference will have the option to discuss and decide on that motion without any changes
Cofacs will make it clear when a final decision is being made

22. To adopt for WSC 2018 only, the following approaches for CAT business:
CAT Material, page 48:
Conference Approval Track (CAT) Material
To adopt for WSC 2018 only, the following approaches for CAT business:
Rename the session CAT Material Discussion and Decisions
Address related decisions in the same way as CAR-related decisions
The CAT Material Discussion and Decisions session would include: budget, project plans, seating requests, Board proposals included in the CAT, and any proposals to change any of these

23. New proposals submitted at WSC
CAT Material, page 49-50:
New proposals submitted at WSC
To adopt for WSC 2018 only, the following approaches for New Business: 
All makers of new proposals will use a New Proposal form to submit their proposal.
The deadline for New Proposal submissions will be 12:00 noon on Wednesday of the Conference week.
New Proposal packages and surveys will be distributed to Conference participants Wednesday evening.
Surveys will be tabulated; all results will be provided to Conference participants Thursday evening.
New Proposal discussions will take place in two 90-minute breakout sessions on Friday.
Large-group follow-up on small-group sessions (Saturday morning).
Moving Forward session (Saturday afternoon).

24. The future is now: REMOTE PARTICIPATION
CPs prevented from attending due to visa restrictions or other matters beyond their control will be able to participate remotely
We’ve suggested to the maker of Motion 25 that they propose policy instead of research

25. FIPT Update FIPT Inspection Request Update
Not a priority for discussion according to survey results, but important given the WSC’s role as the trustor.
To date:
Received request
Requested clarification on the ten numbered areas/concerns
Copies of initial request and our reply sent to all Conference participants, posted on discussion board and FTP site
Received response, which didn’t address the Board’s questions about the ten concerns
Concerns: Scope of the request  Hope for response to questions  Updates when there’s anything new to report

26. Virtual workgroup on the FIPT
Online MP3s of the Basic Text
Future Project Plan Workgroup
CAR survey regional responses due 7 April:

27. Human Resource Panel HRP NOMINATIONS
HRP’s role: evaluate and identify nominees for WSC consideration
A complete HRP report and nominees will be in the Conference Report
Candidate Profile Report (CPR) packet mailed with Conference Report. Includes material submitted by each nominee. CPR material is confidential.
Please honor the trust nominees have placed in you: DO NOT COPY, DISTRIBUTE, OR POST CPR MATERIAL
HRP rationale: short statement to help you understand why member was nominated (based on GWSNA criteria)
Bring ALL of these materials with you to the WSC
CPR packets are numbered to track any missing packets
They will be collected & destroyed after elections
Human Resource Panel
MICHAEL B
SHERRY V
JIM B
VERONICA B

28. Human Resource Panel ELECTION PREPARATION
Study CPRs before you arrive at the Conference
Your attention will be drawn by many other things once you get here!
1 WSC Cofacilitator
2 HRP members
9 World Board members
Threshold to seat WB members is 60% support, 50%+1 for others
Vote for as many nominees in which you have confidence
Don’t limit votes to the number of open positions
Conference participants can
Nominate candidates (GWSNA, p 28)
Challenge a nomination (GWSNA, p 30)
See Conference Report for deadlines
POSITIONS AVAILABLE
AT THE WSC
Human
Resource
Panel

29. We have until 25 after the hour, so
World Service Conference
We have until 25 after the hour, so
stick to questions on the orientation, please.
For any other questions:
Write
Arrange to meet with any of us at the Conference

30. WSC So much information!
DATES & DETAILS
Reminder: This orientation web meeting will be posted online
Next Conference participants web meeting:
7 11:00 am Pacific Daylight Time
Small-group discussions on preparing for and having a successful WSC
CAR survey deadline for members: 1 April (extended from 15 March)
Regional responses to the CAR survey due by 7 April
Submit any proposals to change CAR motions by 16 April to have them included in the registration materials
Conference Report will provide many more details about Conference week

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