1. ANNUAL WORK PLAN & BUDGET – 2013-14 Directorate of MDM EDUCATION DEPARTMENT GOVT. OF BIHAR

2. Bihar at Glance 2 1 Area in Sq .Kms 94,163 2 No.of Districts 38 4
No. of Municipal Corporations 11 7
No.of Blocks
534 8
No.of Villages
45,103 9
No .of Gram Panchayats
8471
Population
10,38,04,63 12
Male and Female Sex Ratio
1000: 916 13
Population Growth rate –
25.07% 14
Percentage of population - Urban
11.30% 15
Percentage of population - Rural
88.70% 2

3. PAB approval Vs Achievement 2012-13
Sl. No
Type of Schools
As per PAB approval
Achievement
No. of Schools
No. of children
No. of children Availed 1.
Primary (I to V) Govt. +LB+GA Schools
46965
40080
NCLP
1516
56755
595
18563
Total Schools
48481
40675 2
Upper Primary (VI to VIII) Govt. + GA+LB
23291
29262
Total
GRAND TOTAL
71772
69937
MDM Working Days :-
Mid Day Meal provided for180 days in primary and 177 days in upper primary against 230 approved days for 3 3 3

4. Release & Expenditure 2012-13 (in Lakhs)
COMPONENT
Opening Balance of GOI as on
GOI Release
GOB Release
Total fund Available in
Expenditure till
Cooking cost
Cost of Food grains
Cook-cum-helper
Transportation
MME
Total
Kitchen shed
Since Funds were released in the march -2013, it could not be spent
Kitchen device
1788

5. Coverage - Against Enrolment / PAB in 2012-13
Quarter
Enrolment( )
PAB (12-13)
Average per day Beneficiaries in ( )
Coverage against Enrolment
Coverage against PAB
1st Quarter
40%
79%
2nd Quarter
60%
118%
3rd Quarter
64%
123%
4th Quarter
68%
132%

6. COVERAGE AGAINST ENROLMENT
Quarter
Enrolment( )
Average per day beneficiaries in ( )
% against Enrolment
Enrolment( )
Average per day beneficiaries in ( )
Enrolment( )
Average per day beneficiaries in ( )
1st Quarter 55 45 40
2nd Quarter 60
3rd Quarter 52 64
4th Quarter 48 43 68
State Average 53 58

7. Payment of cost of food grains in 2012-13
Bill Raised by FCI
Payment made to FCI
Total bills raised by FCI till Mar Rs. 119 crores
Total payments made to FCI till Mar 2013 – Rs. 104 crores
Previous year pending bills – 1.5 crore

8. Management Structure-MDM Bihar
State Level
Education Department
Directorate of MDM/Bihar Raya Madhyan Bhojan Yojana Samiti (BRMBYS)
State level steering cum Monitoring committee
Director/DD/OSD/Asst. Dir/Jr. Monitoring Officer/IT Manager/Data Admin/Finance Manager/AO/ APC/Nutrition Expert/ Accountant/Asst/Steno/ Computer Operator
District in charge of MDM (Bihar Administrative Service)/DC/DRP/Accountant / executive Assistant
District level steering cum Monitoring committee
District Level
BLOCK RESOURCE PERSON
Block level Steering cum Monitoring committee
Block Level
School Level
Headmaster/Senior Most Teacher
Vidyalaya Shiksha Samiti (VSS)

9. Food grains Flow Food Corporation of India
State Food Corporation (SFC)–Nodal Agency
District wise MIS Online advice generation
Block Resource Person through Local Private contractor
Schools

10. Fund Flow Fund released by GOI Approval by The Minister
Approval by the E.C
Approval by the Cabinet
Issue of Sanctioning order
Withdrawal from treasury
Fund released by BRMYS to districts
Fund released to the schools

11. Initiatives 2012-13 - Dopahar - IVRS
Dopahar(IVRS) was introduced in April 2012 for better monitoring of the scheme and to capture data in real time.
Data received from Dopahar (IVRS) is being posted on Dopahar.org for public view and to ensure transparency .
SMS alert relating to attendance, coverage, availability of fund and food grain every day to DEO and MDM for information and necessary action.
Data received from Dopahar (IVRS) is being reviewed by a dedicated team of officers and actions are being taken on regular basis.
Dedicated help line for Head masters

12. Dopahar( IVRS) CALL SUMMARY
Month
Total School Data /Mobile No. Available
Average completed Call %
Apr-12
33963
15914 46
May-12
60120
48650 80
Jun-12
61677
47190 76
Jul-12
63122
51934 82
Aug-12
65475
53509 81
Sep-12
67345
57253 85
Oct-12
68573
57006 83
Nov-12
68193
56946
Dec-12
68181
58820 86
Jan-13
68301
59427 87
Feb-13
68511
60630 88
Mar-13
68709
62010 90

13. Initiatives taken in
Strengthening of Web-based MIS and MDM functioning process integration with MIS
Eg. Food grain and fund sub allotment to schools through MIS, Flat file generation for bulk fund transfer for CC and CCH
New post of District program manager (DPM) for the districts and finance manager and I.T manager for the head quarter have been created for the better management of the scheme.
The monthly state level meeting of district MDM in-charges, officers of the SFC, FCI, vendors and related banks are organized regularly to identify the problems and solve them.

14. Initiatives 2012-13 – Ranking of District performance
The performance based ranking of the districts has been started since august System of recognising performing officers put in place.
Criteria for ranking are :
Average Per day beneficiary against Enrollment
MDM working days
Conversion cost availability in the Schools
Food Grain available in the Schools
School Inspection
FCI payment
Quarterly SMC meeting
Monthly Cook-cum-helper honorarium payment
MIS Entry status
Dopahar (IVRS) response
Block level performance evaluation system under development – proposed to be implemented from May 2013.

15. Effect of Ranking
FCI bill dues was 62 crores in Jun 12 which has reduced to 16.5 crores in month of March 2013.
Cook cum helper payment –In June 2012 payment of cook cum helper had a backlog of 4 mths but in March 13 has become up to date
SMC meeting – In month of June 12 only 3 district organized their district and block level SMC meeting but in March 2013 it has reached up to 35 districts
Inspection – In August total inspection of school was 12,544 and in March 2013 (cum) it is 1,40, action taken on and FIR lodged on 54.

16. Capacity Building Training given to HMs on – IVRS Cooking of meals
Record keeping
Accounting

17. Capacity Building
The district MDM in-charges were sent to National Productivity Council, Jaipur for Administrative and Management Training Program.
All accountants of districts trained for 3 days
All the Block Resource Persons given one day training

18. Financial Management and Accounting
A C.A firm has been engaged to improve financial management, accounting and to update the Accounts of Head Quarter and Districts.
Accounts manual has been prepared and adopted.
Shifting from manual single entry basis to computerized and double entry basis of accounting.

19. Monitoring
Surprise school visit by Principal Secretary , Secretary Primary Education and Director MDM
Directorate level officers visit of districts started since Sept-12 – one third districts covered every month.
More rigorous inspections by MDM I/C and BRP
Inspections by other officers of education department – DEO, DPO, PO and BEEO
Inspections by other officers of the district
Special inspection campaign started

20. Monitoring contd.
State Level SMC meeting was conducted on and under the chairmanship of Chief Secretary.
District Level steering – cum – Monitoring Committee meetings are held on quarterly basis.
Block Level steering – cum – Monitoring Committee meetings are held on quarterly basis

21. Result of initiatives taken in 2012-13
The number of schools not serving meals decreased from 19,233 in June 2012 to 2,518 in February 2013.
Increase of 23% in average per day beneficiary from 1st Quarter to 3rd Quarter of

22. Total no. of school where MDM not served in due to non Availability of fund ,food grains, local problem and other Reason

23. Action plan for
System of internal audit and third party evaluation proposed
Comprehensive training program planned for all levels of personnel – Cooks (2 days), BRPs (5 days), Accountants (5 days) MDM In-charge (5 days)
All cook cum helper will be provided new apron and cap
All schools will be provided with sitting mat, storage bin, nail cutter, soap and drinking water drums.
State is going to provide plates and glasses from own resources.

24. Action plan for
Plan to provide CUG Mobile connection and tablet PC to all Block Resource persons – pilot testing done
Facilitate MIS entry in off line mode
Implementation of mobile based inspection system – geo-tagging and time-stamping of inspection photos
Inspection reports get into MIS and can be analysed and collated – even matched with IVRS data
Planning to integrate MIS and IVRS databases for better monitoring and improving data integrity
Creating photo database of kitchen sheds and cooks

25. Inspection photos with tablet

26. Inspection photos - Kitchen shed

27. Inspection photos

28. Inspection photos - Cook cum Helper

29. Issues relating to FCI Delay in issue of RO.
Issues of timely availability of food grains in following district :- Madhubani Darbhanga, Sitamarhi, Sheohar, Lakhisarai,
Sheikhpura,Bhagalpur Begusarai,Saran,Nalanda and Buxar.
Labour unrest in some godowns – Patna – Mokama, Buxar, Madhubani
Issue of closed Godown – Nalanda, Mokama
Poor quality of rice
Delay in submission of bills

30. Proposal for

31. Proposal for Additional Cook-cum-Helper
Total Requirement of Cook cum helper for
Total Sanctioned Number of Cook cum helpers in
Proposal for sanctioning Additional number of cook cum helpers
231811
183583
48228

32. Proposal for Procurement of Kitchen Device
Sanction for kitchen device replacement for schools ( of and 1671 NPS of and Rs /- per school.
Additional demand of Rs.10000/-per school for replacement sanctioned during for schools ( and )
Based on market survey cost of kitchen devices per school on average comes to Rs. 15,000.

33. Proposal for increase in Transportation Cost
Component
Approved in
Proposal for
Transportation Cost
Rs.750/ - per MT
Rs.1500/-per M.T
1. The present rate is more than 5 years old.
2. Inflation in all costs associated with transportation like fuel, labour, etc.
3. After repeated tenders in some blocks very few contractors participate in the tenders
4. Out of 534 blocks in the state 163 does not have transporter leading to difficulties.

34. Proposal for Construction of Kitchen-cum-Store
Total no. of Schools excluding Madasa/Maqtab/AIE/EGS/NCLP/NPS
Total units of kitchen shed for which fund was sanctioned by GOI
New kitchen shed to be sanctioned by GOI on the basis of plinth area
Additional funds to be sanctioned on the basis of plinth area by GOI for the kitchen shed sanctioned in previous year @ Rs.60000/- i.e
66550
65977
573
Rs lakhs

35. Other issues
Increase in conversion cost should be linked to food inflation index and increase should be effective from
A comprehensive study may be undertaken to determine the adequacy of conversion cost
First fund release in was in Month of May – creating difficulty in running the scheme in 1st Quarter – Need to look at alternatives

36. PROPOSALS AND RECOMMENDATIONS for 2013-14
S.No
Component
PAB Approved in
Proposal for 1
Children (Pri) 2
Children(U-Pri) 3
NCLP
56755
25000 4
Working Days
230
253 5
Kitchen store -
573 & Balance amount for schools 6
Kitchen device
Rs.5,000 per school
28695 ( and NPS) @ Rs per school and Rs.10,000 7
CCH
1,83,583
2,31,811 8
Transportation cost
Rs.750/ - per MT
Rs.1500/-per M.T

37. Third Party Monitoring Evaluation by A. N
Third Party Monitoring Evaluation by A. N. Sinha Institute of Social Studies, Patna, visited in November - December 2012
Description Type
District :- Darbhanga, Saharsa, Sheohar , Sitamadhi
Percentage of Schools
serving hot cooked meal regularly.
74%
Regularity Number of schools having cooking cost available
90%
Number of schools having Food grains available
77%
Percentage of school having buffer stock of food grain for one month’s requirement maintained
Is gender or caste or community discrimination in cooking or serving or seating arrangements? NO
Does daily menu include rice/ wheat, pulses and vegetable?
100%

38. Thank You