1. Patricia Training - Financial

2. FINANCIAL SETUP Maintenance Work Codes Price List
Charging Type / Charging Matrix
Currency
VAT / Tax

3. FINANCIAL SETUP Patricia Name Information – Financial Page
Invoice templates – Document Creation
Financial area – Display Layout

4. WORK CODE Work Code Identifier for type of work
Connected to Work Code Type
Work Code Text is Mandatory – will not show in Patricia otherwise
Once used – can’t be deleted – set as Inactive
Used in connection with Price List Setup

5. PRICE LIST SETUP Price List Setup
Create Price List Label – default Price List
Generic Price List Setup (overall use) possible
Setup bases on one or more case categories
Setup based on Name No.
Setup based on Person (Fee Earner)
Valid From Date (Diary Field connection possible)

6. CHARGING TYPE Charging Type Charging Type Label Not Advance
Charging Type Translation
Not Advance
Credit Note
Advance Note
Collective option

7. CHARGING MATRIX Charging Matrix
Setup based on Charging Type only possible
Different tabs in Charging Matrix setup are not related
Document tab: Mandatory (used to pick up Invoice template)
Matrix tab: Possibility to do setup in order to add more than one Work Code at once on Charge page in Patricia

8. CURRENCY SETUP Currency Default / Basic Currency
This currency is shown/used on Charge Page and in Financial Reports
Currency setup has effect on Price List and Invoicing
NEVER change existing currency exchange rate
ALWAYS add new row when updating currency exchange rate

9. VAT / TAX SETUP VAT Definition Calculation based on: VAT defined on:
Basic Level
Detailed Level
VAT defined on:
Work Code
Name No.

10. NAME SETTINGS Name Settings VAT Name No. Setup
Default Financial Settings
Default Discount Matrix

11. NAME INFORMATION Financial Page VAT Code VAT No. Price List
Outgoing/Incoming Currency
Invoice Behaviour (Collective Invoice)
Print /

12. INVOICE TEMPLATE Document Creation Table Structure
BC Value 206 and 207
Invoice Letter Codes
Invoice template connection done in Charging Matrix

13. COLLECTIVE INVOICE Basic Configuration Values Creation Charging Type
Financial | BC 273: Storing of Collective Invoices
Financial | BC 304: Credit Note behaviour
Charging Type
Setup Credit Note Charging Type
Mark Charging Type = Collective
Charging Matrix Setup

14. COLLECTIVE INVOICE Name Information Financial | Charge Page
Financial | Collective Invoice Behaviour
Financial | Charge Page
Earliest Invoice Date
Charging Type

15. COLLECTIVE INVOICE Financial | Collective Invoice | New Job Account
Case Find
Custom Find (criteria marked as “Is Collective”)
Account
Account Address
Renewal Account Address

16. COLLECTIVE INVOICE Collective Invoice: Detail Confirm Rows Include
Release Rows
Add Rows

17. COLLECTIVE INVOICE Active/Old Jobs Criteria / Find Delete Job Open Job
Credit Note
Credit whole collective invoice job or only a few cases
Release Rows
Based on the marked Credit Note

18. TIPS / TRICKS Advance Note Credit Note How to create Advance Note
Multiple rows
How to Credit Advance Note
Credit Note
Not possible to create a Credit Note from Collective Invoice area using New Job