1. EBS Update – Bill Back Manager & Vendor Portal
American Logistics Association – Commissary Roundtable – May 2018
May 16, 2018
Kimra Johnson-Brengle & Moshe Ohayon

2. Vendor Portal Agreements
Function
Features
Scan-Based Promotional Agreements
Enhanced capabilities in Vendor Portal for scan-based promotional agreements.
Before this enhancement, scan-down promotions were submitted as Vendor Item Adjustments with an Adjustment Code 10.
Now vendors will use the Agreement module to submit scan-down promotions:
Manager Special scan-down as Bill Back Type 2 Agreements to DeCA Category Manager
Seasonal scan-down as Bill Back Type 3 Agreements to DeCA Promotional Team
Hot Deal scan-down as Bill Back Type 4 Agreements to DeCA Category Manager
Vendors can electronically create, negotiate, and finalize scan-based promotional agreements with DeCA for Managers’ Specials, Hot Deals, and Seasonal Markdowns.
The module tracks changes made to agreements and provides version control for the agreements.
Vendor Invoices
Vendor Portal allows for greater vendor access to view promotional invoices:
Vendors can access and view their current and prior month’s promotional invoices in the Generated Reports Module.
Vendors will maintain their own address in Vendor Portal in order to receive promotional invoices from DeCA.

3. Comment field is 5000 characters
Agreements Provide Visibility to History and Comments during Negotiations
Comment field is 5000 characters 3

4. Email Communications Acceptance Agreement
Notifications are sent during negotiations when the status changes examples:
Agreement 606 status is changed from CatMan to VndRvw
Agreement 606 status is changed from Promo to VndRvw
Agreement 606 status is changed from VndRvw to VndReject 4

5. Demo of BBM / Vendor Portal Agreements
Kimra Johnson-Brengle, Senior Business Analyst – NCR Moshe Ohayon, Director of Professional Services – NCR

6. Bill Back Manager
A tool that simplifies the promotional process by providing a quick and efficient method for generating invoices for promotional scan downs to include Manager’s Specials, Hot Deals, Seasonal Markdowns
Function
Features
Bill Back Manager
Generates invoices to brokers and manufacturers for various types of negotiated promotional activities.
For invoices based on register movement (scan-downs)
Invoices will also be posted to the EBS Vendor Portal for easy “self-service” access by the vendor.
Agreements that are longer than one (1) month will continue to bill monthly until the promotion period ends.
Invoice amounts by store, department, and vendor will be uploaded to accounting.
Progress Tracking
BBM tracks each agreement based on its start/end date and can provide reporting/review of amounts earned up until the time of the search
Recap of every “unbilled” agreement can be generated on demand.
Various levels of summary are available (i.e., department, buyer, status, etc.).
Activity Reporting
BBM tracks the amounts billed to each vendor and provides reporting at various levels.
Recap of vendor billing activity can be generated by date.
Store and department summary can be generated.

7. Bill Back Agreement Execution and Settlement
Step 1. Vendor/Manufacturer Presents Deal (past, present or future)
Step 2. Retailer approves agreement in Power Portal / Bill Back Manager
Step 3. Bill Back Manager tracks the movement and/or purchases
Note; Gross profit is updated for the invoice time period by store & item
Step 4. Retailer approves and s the vendor invoice
Step 5. Details can be exported to G/L and A/R or A/P
Step 6. Payments received and applied in A/R

8. Sample Bill Back Manager Invoice

9. Sample BBM Reports

10. Sample BBM Reports

11. Upcoming Vendor Portal Enhancements
Supports the validation of product attributes using industry-standard GDSN data from 1WorldSync
Supports self-service Vendor Portal Onboarding, including enabling vendors to establish new Vendor Portal accounts and maintain their own users’ roles
Supports New Item Introductions (no more DECAF 40-15s!)