1. Battlefield High School Marching Band
Information Night
April 24, 2018
7 PM

2. Agenda Program Overview Calendar Review Band Support Organization
BSO Structure & Open Positions
Finances and Fundraising
What is GL Scrip?
Band Fees
Registration Process – Forms
Band T-Shirt Art Contest
Questions?

3. Program Overview 2018 Show – “Into the Light”
Instrumentalists and Color Guard
Director and Staff
Parent Volunteers
Props and Music
Marching Band is a ½ credit course – please register with BHS Counseling
Students must be enrolled in a band class to participate in marching band – BHS Counseling Department can help

4. Calendar Review – Camp and Practice
Mini Camp – June 7 – 5:30pm – 8pm
New Member Band Camp – August 1-2, 9am – 5pm
Full Day Band Camp - August 6-10 and 13-17, 9am – 5pm
Evening Band Camp – August 20-23, 6pm -8:30pm
Parent Preview and Potluck (TBD)
First Football Game – 8/24
Once school starts, evening practice (Tuesday and Thursday) and afterschool practice (Wednesday), Friday as needed
Marching Band “Season” – August–October (3 months)

5. Calendar Review – Events
Home Football Games – 8/24, 8/31, 9/7, 10/5, 10/26
Patriot Football Game Away – 11/2
Competitions:
USBands - Woodgrove HS/Purcellville – 9/22
VA Marching Cooperative – Herndon HS – 9/29
Bands of America – Gaffney, SC – 10/12-10/14
JMU’s Parade of Champions – Harrisonburg – 10/20
VBODA Assessment – Patriot HS – 10/27
Other:
Parent Preview and Potluck - TBD
Tag Day – 8/25
Haymarket Day Parade – 9/15
Band Banquet – November TBD
Manassas Christmas Parade – 12/1

6. Band Support Organization
PURPOSE: Provide support and financial aid for the Battlefield High School bands and facilitate the purchase of equipment and other band-related materials not otherwise covered through the BHS budget
Main Tasks/Activities
Sponsor and conduct fundraising activities
Coordinate Marching Band logistics for band competitions/trips/home football games, uniforms, hospitality, transportation, Pit Crew
Manage Marching Band finances and major purchases – uniforms, equipment and program-related expenses
Provide Support to Battlefield Concert Bands – Concert attire orders and coordinated purchases
Fulfill all IRS and state requirements for non-profit and sales tax-exempt organization
501 (c)(3) non-profit charitable organization – BSO accepts tax deductible donations
Monthly meetings open to ALL – 1st Monday of the 7pm
(Held in Band Room, no formal July meeting)

7. BSO Structure for 2018
President – Dion Wydick Treasurer – Michele Weaver
Vice President – OPEN Member at Large – Linda Black
Secretary – Kathy Fitzgerald President Emeritus – Wendi Gruninger
Hospitality Team - (2 openings)
Pre-Game Meals - Marta Bensen
Competition Day Meals – Miriam Price
NOVEC Dinner – OPEN
Banquets - OPEN
Concert Socials – Lori Vilevac
Fundraising Team
Donut Sales – Laura Morgan
Spirit Nights – Janelle Hitt
Product Sales – Julie Breton, Larissa Railsback,
Jeanne Schlevensky, Cheri Schrant
Corporate Sponsor Program – Liz Mras and Wendi Gruninger
GL Scrip – Karen Williams

8. More Committees…
Membership/Communications/Alumni – Gena Newman
Pit Crew –Dion Wydick (1 opening)
Marching Uniforms – Kathy Fitzgerald and Gena Newman
Concert Uniforms – Christine Stephenson and Jennifer Wall
Color Guard Uniforms – Laura Morgan and Andrea Chapman
Tag Day – Linda Black (1 opening)
Transportation and Chaperones – Kirsten Jacob and Earl Hewitt
Spirit Wear –Wendi Gruninger
IT Coordinator/Website – OPEN
Publicity – Cindy Buckley
We need you! Volunteering is the best way to experience this wonderful opportunity with your student! No prior band experience required. Many hands make light work!

9. Finances and Fundraising
The BSO maintains two accounts for the disbursal of funds:
A working fund for all budgeted or approved expenses
A reserve account for future large purchases
Primary Sources of Revenue – Fundraising and Band Fees
Student “Accounts” allow students to accrue funds through fundraising effort to apply to fees and expenses
Budget is on website and will be voted on at May BSO meeting
Fundraisers include, but are not limited to:
Tag Day, NOVEC Dinner, Donut Sales, Yankee Candle Fundraising Program, Classic Cookie, AmazonSmile, Spirit Nights, student fees, corporate sponsorships, donations, GL Scrip, and more!

10. What is GL Scrip?
Buy gift cards for retailers (physical, printable, electronic) where you already shop and receive a rebate to be used for band fees
It’s easy to sign up!
Contact Karen Williams - Scrip Coordinator, at expressing interest in joining
Create account at shopwithscrip.com
Sign up for PrestoPay – secure online payment system (No Checks Accepted)
Start shopping and dining with GL Scrip!
**100% of all rebates earned will be credited to your student account!

11. Band Fees - 2018 Student Fee - $400 (20% Sibling Discount)
1 or 2 payments – May 8 (full or partial) and June 7 (partial)
$50 late fee after June 7
Fundraising Commitment “My Fair Share” - $50
Paid to BSO or raised through sales-based fundraisers
My Fair Share can not be fulfilled by Tag Day, NOVEC Dinner, GL Scrip, or other event-based fundraiser
Due by February 15, 2019
Equipment Requirements
Wind Suit/”Alternate Uniform” (Jacket and Pants) - $50
Shoes - $35
Gloves - $5 (marching)/ $15 (color guard)
Color Guard Rifle – $40
Most equipment fees are usually one-time expenses
Due August 6 at Band Camp
Student Fee Includes: Quality instruction in music and marching for 3 months, music and drill, uniform usage and cleaning, transportation to all events, overnight accommodations, meals prior to competitions, Ultimate Drill Book app

12. Registration Process - Forms
Forms will be posted on battlefieldbands.com
Registration Instructions
Registration Form
Band Booster Membership Donation Form
Parent “Getting to Know You” Interest Survey
Marching Band Policy and Contract (submit last page)
Financial and Fundraising Agreement and Commitment (submit last page)
Blue Emergency Card (Pick up today or from Mr. Britcher)
Reference Documents
Marching Band Policy
GL SCRIP Procedures
Financial and Fundraising Agreement
CHARMS Login Instructions
***ALL forms due on May 8, 2018 – 5pm-8pm in the BHS Band Room. All outstanding forms and band fees MUST be received no later than June 7, 2018 at Mini-Camp

13. Band T-Shirt Art Contest
“Into the Light”
All submissions due to Mr. Britcher no later than June 1, 2018
Voting will take place at mini-camp on June 7
Requirements:
8.5in x 11in white paper
2 color graphics (Remember – shirt is black)
Colored pencils, paint, graphic design

14. Find us on Facebook and Twitter
Questions?
Find us on Facebook and Twitter
and on our website at: