1. TRAINING OF FOCAL POINTS ON THE CountrySTAT/FENIX SYSTEM
Overview of the preparation of tables in the new CountrySTAT platform
TRAINING OF FOCAL POINTS ON THE CountrySTAT/FENIX SYSTEM

2. Overview
Work flow
Preparing tables in CountrySTAT
Important rules to create tables

3. Your table is published
Work flow
Have the data ready
Create your table following the rules
Use the right codification
CVS format
No columns with labels
CPC 2.1 HS
GAUL
CountrySTAT indicators
Unit of Measurement
DAC
Attributes
Flag
Forestry production
Fishery production
Scientific Fishery production
Have the metadata ready
Title
Subject
Data type
Domain
Your table is published
Go to the metadata editor
Upload the values
Create the DSD structure
Fill all metadata
14/11/2018

4. Preparing tables in CountrySTAT
Unit of measurement: code and label
1° dimension : Year
Value
2° dimension : code and label
3° dimension : code and label
Flag
Format the entire sheet in “text format”
SAVE this table as an EXCEL file

5. Preparing tables in CountrySTAT
All Label Columns Have To Be Deleted

6. Preparing tables in CountrySTAT
Unit of measurement: code and label
1° dimension : Year
Value
2° dimension : code and label
3° dimension : code and label
Flag
Once ALL LABEL COLUMNS HAVE BEEN DELETED, please save it in CSV

7. Preparing tables in CountrySTAT
This is how a table should look like after deleting its label columns!

8. Preparing tables in CountrySTAT
Save the Excel file with all the label columns as .xlsx
Save the same file without the label columns as CSV (.csv) and close it
Don’t open the CSV file again
If you need to modify something: take the Excel file, modify it, delete the label columns, save again as CSV and delete the first version of your CSV

9. Important rules for creating tables
 NEVER use comma or dot to separate the thousands
e.g. one thousand: NO NO 1,000 YES 1000
Always use a dot to separate decimals
e.g. three dot four: NO 3,4 YES 3.4
In each “value cell” input only a numeric value or text
e.g. two tons: NO 2 tons YES 2 
in the other column called “unit” write tons

10. Important rules for creating tables
 The Excel spreadsheet must be formatted as text
The name of the Excel file must NOT contain any accent and/or symbol and/or numbers and/or empty spaces
Always convert to CSV file at the very end and do not open the CSV file afterwards!

11. Important rules for creating tables
Do not put the totals in your Excel sheet: the system allows you to calculate aggregated data so you can generate them on the fly
Once the dataset has been published, always check whether the table visible on the web is the same as your original Excel file

12. Important rules for creating tables
 Always start the table beginning with the cell A1 (the upper side left corner)

13. Important rules for creating tables
 Never use the "merge“ function

14. Important rules for creating tables
 Never write text out of the table

15. Important rules for creating tables
 Never have more than one sheet within the same Excel file

16. Important rules for creating tables
 Never have columns with the same title OK NO

17. Important rules for creating tables
 Never have two or more tables in the same Excel file