1. Successful Certificate Program Management

2. Agenda Difference between a certificate and a Certificate Program?
What is a Certificate program?
Why would you set up Certificate Programs?
Setting up a Certificate program
Reporting – Meet the “Wizard”
Certificate Tips

3. What's the Difference?
Certificate
Certificate Program
May have Multiple Course Requirement “Groups”
Must Complete Multiple courses
Tracking is necessary to monitor completion
Awarded for a single course
What’s the difference between a certificate and a Certificate Program?

4. What is a Certificate Program?
By count of courses (six out of ten courses)
By a number of Hours / CEU’s / or Credits (Earned in a specific order?)
When a participant must (by either method) meet the criteria to receive a certificate

5. Sample Criteria Courses can also be available for open enrollment
Can be <N> courses out of <N>
Can be <N> courses out of MANY
Can be <N> courses out of Group A and
<X> courses out of Group B
Courses can also be available for open enrollment

6. Certificate Programs may take many forms…
There is NOT a Single Perfect Format/Structure

7. Why Offer Certificate Programs?
Offer students a more Robust learning option?
Allow you to do some special promotion?
Raise awareness of your current catalog?
Offer opportunity to build professional networks?
Sell more “Soap”! ! ! ( increase enrollments and Income)

8. The BEST Reason?
Your
Student Manager Software
Makes it Easy ! ! !

9. Begin by Planning Will there be an application/enrollment fee?
Do you want some “Flag” for certificate wannabees?
What will be criteria for completion of certificate?
Are there prerequisites and will they be enforced?
How will you indicate a “Completer”?

10. Grouping and Interest Codes
Course Grouping Codes are key to organizing Certificate Programs
Create a Grouping code for each Certificate program and assign them to all courses in the Certificate program.
Interest Codes can be used to track Certificate Wannabees
Create an Interest Code for participating students

11. Create Grouping Codes
To create Grouping Codes, select Module > Codes > COURSE: Grouping Codes. Add a grouping code for each Certificate program you offer.
Since these are usually internal codes that you won't want to display in ACEweb course groups, we suggest you check the Do not display courses on ACEweb box.

12. Assign Grouping Codes
Open each course record in the Certificate program, click the Grouping Code button and select the grouping code you created for this certificate program.
Reminder: if you want to display this course on ACEweb, it will also need public grouping codes assigned. For example the PROACE grouping code is a code displayed on ACEweb.
NOTE: You CERTAINLY may use the SAME grouping code for BOTH web and Cert

13. Create Interest Codes
To create Interest Codes, select Module > Codes > NAMES: Interest Codes. Create your Interest Codes to indicate interest/participation in the Certificate Program.
Again, since these are typically internal codes you may NOT want displayed on ACEweb, check the Do not display interest code on ACEweb box.

14. Tracking “Completers”
Suggest using Credentials:
Create a unique Credential Type for Each Certificate… Then Stamp that Credential in the Student record WHEN
They complete the certificate requirements.

15. Credential Option for Completers
On completion, a special credential is entered for the Student.

16. Programs with Enrollment Fees
If individuals are assessed a fee when enrolling in the Certificate Program itself, create a course for Certificate Program enrollment and assessment of fees.
We recommend creating a Certificate Program course for each year. (Allows you to track participants by year enrolled)
Assign the Certificate Program Enrollment Interest code as the Subject code so that it will be added to the individual's Interest Code list when they enroll in the Certificate program.  

17. Programs with no Enrollment Fees
If you don’t require a fee to Enroll in the Certificate program, just add the Certificate Program's Interest code to the person’s name record.
Even if DON’T have an “Admission Fee”, you may still want to create a course to facilitate Certificate Program participant tracking

18. Tracking Completers
When a person completes the Certificate Program a special Credential Code is added
If appropriate, an expiration date can also be recorded with the Credential

19. Assigning the Credential
Create a credential from the Registration screen with the Make Credential button. Customize Credential with the Credential Wizard.

20. Assigning the Credential
Use the new STAMPCRED function Justafter(‘Do Stampcred’) Add to a report and every student who is in the report automatically gets A Credential stamped into their record.

21. Course Prerequisites
If your Certificate Program is sequenced, you can set course prerequisites on all the advanced courses.  
When enrolling in an advanced course, the Registrar will be notified if the individual has not met the prerequisites.  
ACEweb users:  you can also set up ACEweb so that the user will not be allowed to enroll in advanced courses if they have not met prerequisites.

22. Student Manager Preference
Select Edit > Preferences > Register tab.
Enable the Check whether student has met prerequisites.

23. ACEweb INI

24. Setting Prerequisites
Select Module > Catalog > Catalog Code > Advanced Course. Click the Add button to add a prerequisite catalog code to the list.

25. Certificate Wizard Track student progress with the Certificate Wizard.
Select Options
Track student progress with the Certificate Wizard.
Select Reports > Registrations > Transcripts > *Certwiz report (additional report).
*If your system is missing this report, modify the default transcript and add justdoit(‘=certwiz()’) then save it as CertWiz. Additional information is available in the help guide, or call your tech

26. Reporting Functions
A few report functions that are useful for tracking Certificate Programs:
GRADREPT – Returns a count of courses, or a sum of hours/ceus
FINDINT – allows you to query by Interest Code to return only those certificate program participants
FINDGRP – allows you to query by Grouping Code
HASCLASS – returns either True/False or Yes/No if a student has taken a course which meets a stated conditions

27. Reporting Functions
A few report functions that are useful for tracking Certificate Programs:
GRADSPEC – returns individuals who have taken the required courses
GRADSPEC2 – returns individuals who have taken required courses within 2 different course groups
GRADCRED – returns individuals who have completed a specific number of ceus/hours
GRADCRED2 – returns individuals who have completed a specific number of credit/hours within two different course groups

28. Questions?

29. What's Next? Let’s Open the Bundling Module Under Your Tree
December 14, 2017