1. WELCOME 2018 – 2019 PARENTS & STUDENTS HAMILTON MUSIC PROGRAMS
Introduction of Hamilton High School Music Boosters
Hamilton High School Music Boosters

2. Introduction to the Hamilton High School Music Boosters Our Purpose
Agenda
Introduction to the Hamilton High School Music Boosters
Our Purpose
Music Programs Included
Structure of the Boosters
Board of Directors
Memberships
Committees
Game Days & Competition Days
What is ABODA?
Tuning into Social Media
Husky Days - Orders
Understanding the 2018 – 2019 Music Program Fees and Boosters Budget
What Does it Cost to Run the HHS Marching Band?
Band Program Required Fees (What to Expect)
Booster Revenue & Expenses
Summary of the Boosters Program Support
Q & A
Hamilton High School Music Boosters

3. OUR PURPOSE We Provide: hamiltonbandboosters.org Information Our Time
The Hamilton High School Music Boosters Organization is established to provide moral, physical and financial support to approved curricular and extra-curricular instrumental music related activities; to encourage growth of the instrumental music programs; to enhance school spirit; and to strive to improve fellowship and relationships between students, teachers, administration and parents in compliance with Arizona State Laws, Chandler Unified School District regulations, Hamilton High School administrative policy and the By-Laws of Chandler School Boosters Inc. The Music Boosters shall be inclusive of all instrumental music programs at Hamilton High School.
HHS Music Booster By-Laws – Effective 05/11/2016
We Provide:
Information
Our Time
Funding
hamiltonbandboosters.org
Hamilton High School Music Boosters

4. INSTRUMENTAL MUSIC PROGRAMS INCLUDED:
Marching Band
Concert Band
Jazz Band
Symphonic Band
Orchestra
Hamilton High School Music Boosters

5. STRUCTURE OF THE MUSIC BOOSTERS
Board of Directors
President – Steve Valego
Vice President – Andy Fry
Secretary – Chrissy Kuhl
Co-Treasurer - Chris Wodarcyk
Co-Treasurer – Robert Goldsobel
Memberships – (Registration Required through Board Secretary)
General Membership
Open to all immediate family of any student currently active in HHS Instrumental Music Programs (parents, step-parents, legal guardians)
Alumni & Community Membership
Open to Alumni students and parents of Instrumental Music at HHS, as well as members of our community interested in promoting instrumental music at Hamilton High School
Hamilton High School Music Boosters

6. BOOSTER COMMITTEES
Our success depends on volunteers – please consider joining a Committee as a Chair, Co-Chair or a member!
There is a place for everyone to volunteer – no experience necessary, we love our HHS bands and family
Getting involved is a great experience for you and the students
You can volunteer as much or as little as you can during the season – 1 hour or 100 hours – every volunteer adds up to our success.
You can be a member to more than one committee!
About our Committees . . .
Hamilton High School Music Boosters

7. CONCESSIONS COMMITTEE: Co-Chairs – Andy & Dinah Fry, Sue Valego
Responsible for the maintenance and operation of the concessions stands at home football games and ABODA
Concessions is our BIGGEST fundraiser – great way to support our Band Kids and get to know the other parents at every home game
Two concession stands – home side and visitor side are staffed and run each game
Hamilton High School Music Boosters

8. CONCESSIONS CONTINUED:
What we do:
Stock food/beverage items
Order food and supplies
Prep food – hot dogs, popcorn, pretzels and nachos
Sell inside and outside of the concession stands
Staff home and Visitors concessions for Varsity & JV home games
Staff for ABODA – State Marching Band Competition
What’s typical for each game:
10 volunteers needed for home side
6 volunteers needed for visitor side
Volunteers arrive at 6:00pm to prep (Gates open at 6:30pm)
SELL! SELL! SELL!
Clean-up after every game/event
Concessions run into 4th quarter
Desired number of committee members is 20 (including co-chairs & Vice President)
Hamilton High School Music Boosters

9. FEED THE BAND COMMITTEE: Keri Gardner - Chair
Responsible for ensuring the Marching Band students receive a nutritious meal before each football game
6-10 total volunteers needed each game day to serve the students at Hamilton High School
4-5 of the volunteers are needed to donate desserts on game days (dropped off at HHS)
Committee members may volunteer to cook depending on the menu that week (most meals are from restaurants)
Desired number of committee members is 15
Questions & Answers
Hamilton High School Music Boosters

10. Co-Chairs – Steve Valego & Wes Kuhl
PIT CREW COMMITTEE:
Co-Chairs – Steve Valego & Wes Kuhl
Responsible for loading and transporting instruments, uniforms, equipment and props to all games and marching band events
Load and unload truck/trailer, and drive to away games and competitions
Repair equipment as needed
Maintain the water supply for the Band
Assist with props – build, move, maintain as needed
6 volunteers total needed for each game and competition
Hamilton High School Music Boosters

11. PIT CREW: Continued
Most duties happen before and after games and competitions, and during halftime
Pit Crew supports the band on the field during games and competitions
Desired number of committee members 10-12
Questions & Answers
Hamilton High School Music Boosters

12. UNIFORM COMMITTEE: Chair - TBD
Responsible for issuing and maintaining all Marching Band uniforms throughout the marching season
Every student will be fitted for a uniform, volunteers needed to hem pants (bibs) and jackets
Each hat has a plume which requires 4 volunteers at each game and competition to place the plumes and remove them
Plumes are transported by the Uniform Committee
Desired number of committee members 8
Questions & Answers
Hamilton High School Music Boosters

13. FUNDRAISING COMMITTEE: Chair - Sammi Lindstrom
Responsible for researching and reviewing fundraising projects and selecting those which will efficiently earn revenue for all instrumental music activities
CONCESSION STAND SALES is our biggest fundraising avenue!
Other Avenues to Fundraise:
Snap-Raise/Crowd-Funding (online, , social media)
Other Voluntary Charitable Contributions – write us a check (tax deductible)!
Employer Matching Gift Programs (Steve Valego can assist with Intel)
Community Partner Programs (Fry’s, Albertson’s, ShopWithScript, Papa Johns, Amazon, etc.)
Goodwill Drive
Corporate Sponsorships
Hamilton High School Music Boosters

14. FUNDRAISING COMMITTEE: Continued
Developing a program that encourages donations in the form of cash sponsors, tax credits, scholarships, etc.
Seek cash sponsors for various band activities
Other fundraising ideas welcome, more to be announced
Desired committee members – unlimited!
Questions & Answers
The Hamilton High School Music Boosters is a member of Chandler School Boosters, Inc., a tax-exempt, 501(c)3 non-profit organization. Any amount contributed to the HHS Music Boosters is considered a tax-deductible charitable contribution, and will be acknowledged as such by the HHS Music Boosters. The recommended charitable contribution amount for for each band family is $250. Any HHS Music Booster Board Member would be glad to give you more information on this.
Hamilton High School Music Boosters

15. COMMITTEES - GENERAL
The Executive Board may create any additional committees as deemed necessary to promote the objectives and carry on the work of the organization and a chairperson will be appointed
All flyers/correspondence of committees must have the approval of the Executive Board
Special Committees (e.g.. ABODA) are created for specific purposes/events
Questions & Answers
Hamilton High School Music Boosters

16. GAME & COMPETITION DAYS
Game Days:
Call time
Feed the Band
Dress Out
Water Bottles
Pre-game vs. Half-time
Returning to HHS Text (away games)
Competitions:
Overview
Scoring
Questions & Answers
Hamilton High School Music Boosters

17. WHAT IS ?
The Arizona Band and Orchestra Director’s Association is a non-profit organization serving the needs of Arizona’s school music students and it’s members.
Division I Division II (Hamilton)
Division III Division IV - 59-
Hamilton will host Division II and Division IV on November 3, The event will take place throughout the day into the evening, hosting approximately 40 bands
Who Participates?
The top 20 scoring marching bands in each division from ABODA qualifying events will determine State Marching Band Festival participation
This is determined by the averaged 2 highest scores from ABODA qualifying events
How can YOU Help?
Save the date on your personal calendar now!
Look forward to attending upcoming (planning) meetings
Plan to sign-up for 1 or more shifts.
THIS IS OUR BIGGEST VOLUNTEER DAY OF THE YEAR – VOLUNTEERS CAN DO VARIOUS JOBS AND COVER SHIFTS THAT BEGIN AT 5:30AM AND LAST UNTIL ALMOST MIDNIGHT – MARK YOUR CALENDARS!
Hamilton High School Music Boosters

18. “TUNE” INTO SOCIAL MEDIA: Volunteer Needed to Manage Our Social Media
@ HamiltonHSBands
@HamiltonHSBands
@HamiltonHSBands (to be created)
Questions & Answers
#hamiltonband
#huskypride
USE THESE
Hamilton High School Music Boosters

19. Informational Only – Not a Booster Activity, Run through BookStore
HUSKY DAYS – ORDERS
Informational Only – Not a Booster Activity, Run through BookStore
Every Marching Band member is required to have specific brand:
Shirts
Shorts
Shoes
Travel Jacket
Some Marching Band Members have gloves & berets
Volunteers T-Shirts, Family Shirts, Accessories
HHS Music Boosters may be able to help support the cost for any items if a band member cannot afford them – discretely and privately – contact a Board Member
Questions & Answers
Hamilton High School Music Boosters

20. Hamilton High School Music Program Fees and Boosters 2018-2019 Budget
Robert Goldsobel, Co-Treasurer
Chris Wodarcyk, Co-Treasurer
Hamilton High School Music Boosters

21. WHAT DOES IT COST TO SUPPORT HHS INSTRUMENTAL MUSIC PROGRAMS?
Approx. $34,000
Required fees paid by band families directly to HHS, can include tax credit donations
$54,000
Revenue by HHS Music Boosters,
includes voluntary tax-deductible charitable contributions
Hamilton High School Music Boosters

22. BAND PROGRAM REQUIRED FEES (WHAT TO EXPECT)
Last year’s fees (this may change for next year): $400 total fees per family, capped at $600 total for families who have more than one student in the marching band
Follow the payment schedule and instructions in the Marching Band Payment Guide (typically three payments)
Make fee payments at the HHS Bookstore
Keep careful records (don’t rely on CUSD)
the Director every time you make a payment
Families can use State Tax Credit contributions to cover all or any portion of these fees. Families should also expect to pay up to $140 for t-shirts, shoes, gloves, travel jackets, etc. Cost will vary by year
These items will be ordered online w/ details to come later from the school
STATE TAX CREDIT CONTRIBUTIONS – PLEASE REACH OUT TO THE BAND DIRECTOR IF YOU HAVE ANY QUESTIONS REGARDING THIS TYPE OF CONTRIBUTION.
Hamilton High School Music Boosters

23. BREAKDOWN OF REVENUE & EXPENSES
Music Booster Revenue:
54,000 comes from funds raised by the HHS Music Boosters
$35,000 Revenue From Concession Stand Sales (VERY IMPORTANT ACTIVITY)
$14,000 Revenue From Hosting ABODA Competition (concession stand, program sales, corporate sponsorships, etc.)
$5,000 Charitable Contributions, Corporate Donations, Sponsorships
Music Booster Expenses:
$61,100 HHS Music Boosters Expenses
$20,000 Concession Stand Cost of Goods, Equipment Maintenance
$10,200 Cost of Goods and expenses from hosting ABODA Competition (concession stand, programs, lights, security, porta-potty’s, etc.)
$4,000 Chandler School Booster Admin Fees (accountants, 501c3 tax return)
$300 admin expenses (paper, postage, copies, etc.)
$26,600 SUPPORT THE PROGRAM (FTB, camps, clinics, Pit Crew, Props, Color guard Uniforms, Equipment, Drill Books, etc.) (Guess who’d be paying this if Boosters didn’t????????)
Hamilton High School Music Boosters
HHS Instrumental Music Boosters Projected End of School Year Bank Balance: $24,000

24. 2017 – 2018 Program Support Included:
Mobile Chime Stand
Percussion Mover
Mobile Gong Stand
Bell Cart
Keyboard Mover
Director, Drum Major Podium
Color guard Uniforms, Flags, Poles
2 show shirts
Yard Markers
Feed The Band
Summer Camp Swim Party
Milano’s Instrument Repair Clinics
Uniform Cleaning
Competition Fees
End of Year Party, Recognition
Senior Recognition
Hamilton High School Music Boosters

25. Robert Goldsobel, Co-Treasurer Chris Wodarcyk, Co-Treasurer
Questions & Answers
Robert Goldsobel, Co-Treasurer
Chris Wodarcyk, Co-Treasurer
PRESENTED AT NEW PARENTS & STUDENTS INTRODUCTION MEETING FOR
HAMILTON HIGH SCHOOL MUSIC BOOSTERS
THURSDAY MAY 24TH 2018
Hamilton High School Music Boosters