1. Courses and Course Sections
RO104
Courses and Course Sections

2. Course verses Section Course Section Appear in Catalog
Pass information to sections
Submitted in Academic Data Collection (ADC)
Strict policies for creation & modification
Appear in Schedule of Classes
Receive information from courses & may contain additional attributes
Submitted in Academic Data Collection (ADC)
Departments determine section offerings

3. How to Create/Modify/Delete a Course

4. Catalog Submission System
All requests to create a new course or delete an existing course must be submitted through the Catalog Submission System. New requests are typically initiated by the department chair or program coordinator.
Detailed information regarding the Catalog Submission System and links are located on the Provost and Vice President for Academic Affairs website under Resources, then Faculty Resources, and Program & Course Changes.
There is also a wonderful User Guide available inside CSS. The User Guide will walk you through course additions, course deletions, modifying course numbers, course pre-requisites, course names, learning outcomes, and catalog descriptions. The User Guide also includes information for programs in addition to courses.
It is important to delete courses, if the college chooses not to offer a course, to prevent the course from appearing in the next catalog.
If you have questions please contact the Provost’s Office or Registrar’s Office for assistance. Be clear when making modifications and utilize the rationale field.

5. Shared Governance Procedures
Senate Action Items
Senate Informational Items
Graduate and Undergraduate Program Committee Items
Provost Office Notification Items
Action Items: New academic programs & new courses (degrees, majors, minors, concentrations, certificates, etc.)
Changes to the course level of a class (i.e. changing from 3000 to 4000 level)
Adding or removing a course from the Core Curriculum
Changes to course prerequisites that span across colleges
Modifying requirements to complete an academic program, including core curriculum
Creating new or modifying current concentrations with a degree program
Informational Items: Modifications to XIDS courses
Changes in admission standards for a program
Deactivating or terminating academic programs
Offering an existing program more than 95% online
Offering an approved program more than 50%, but less than 95% online
Committee Items: Comprehensive Program Reviews
Academic program and core curriculum learning outcome assessments
Notification to Provost Items: Modifications/additions/deletions to existing academic program learning outcomes (excluding core curriculum)
Offering less than 25% or 25-50% of a program at an off-site location or online
Minor modifications to courses including: course name, description, course learning outcome, and prerequisites within a college or school
Creation or modification of assessment artifacts
Moving an approved course to online delivery (including “D” and “N” sections)
Depending on the level of approvals needed, this process can take weeks to months/a year.

6. Approved & Entered into Banner
Approvals entered in Catalog Submission System
Received in Registrar’s Office
New Course or Modifications made in Banner
Ready to offer course sections to students
After each step in the process such as Chair Review, Undergraduate or Graduate Program Committee Review, Faculty Senate Review, etc. the signatures/approvals are entered into the Catalog Submission System and automatically routed to the next committee/individual in the review/approval process.
After the Final Approval is submitted (Dr. David Jenks, previously Dr. Myrna Gantner), the information is routed to the Registrar for finalization and entry into Banner.
Banner changes made or departments contacted for clarification. For example: Unclear changes such a listed new pre-requisites, but not including the previous pre-requisites may result in modifications in CSS which can delay the process.
Sections can now be built for upcoming terms, if this is a new course.

7. Items to Consider Variable Credits Grade Mode Course Description
Pre-requisites
Co-requisites
Course Equivalencies
*We cannot re-use course subject and course number combinations.
*A change in course number is ultimately a deletion of an existing course and an addition of a new course. This is not a modification request.
Variable Credit Courses: If a course is to be a variable credit course, please include a repeat credit number of hours.
Grade Modes: Letter grading or S/U grading. This should be consistent each semester and is determined at the course level.
Course Description: Do not include program requirements in the course description. Use your program sheet for this information.
Pre-requisites & co-requisites: Use and/or and parentheses in CSS. Remember that pre-requisites and co-requisites will be applied to all sections and all students. Banner will not allow for different pre-requisites for students within different majors.
Course Equivalencies: If the course is equivalent to another course (i.e. Marketing & Management), please include this information in CSS for accuracy in Banner which will then ensure accuracy in Wolf Watch.

8. Pre-requisites & Co-requisites
Pre-requisites – Student must have completed the pre-requisite or currently enrolled (enrolled not simply registered) in the pre-requisite.
Pre-requisite Concurrent – Student must have completed the pre-requisite, be currently enrolled in the pre-requisite, or register for the pre-requisite simultaneously in BanWeb
Co-requisite – Student must register for the co-requisite simultaneously in BanWeb
Enrolled Fall 2016 in ENGL 1101 then when registration opens for Spring 2017, the student will be eligible to register for ENGL 1102 even though the pre-requisite for ENGL 1102 is ENGL 1101 with a grade of C. Departments all have access to reports that will assist in tracking students that register, but fail to meet the pre-requisites at the end of the term. Our office can assist in administratively dropping these students.

9. Pre-requisites in Banner
Current course pre-requisite
Test Code and Score for the English Placement Exam
Quarter System pre-requisite

10. Course Sections
Interesting Facts: For Fall 2016 approximately 2943 sections were entered into Banner. This includes independent studies.

11. Who is responsible for creating course sections?
The Department creates the course section offerings/Schedule of Classes
The College or Departments are responsible for reserving classrooms & times, and entering sections into Banner
The Registrar’s Office reviews sections for errors such as:
No instructor listed
No building, room, or time listed
Missing attributes
Missing contract codes

12. How to Create a Course Section

13. Creating a Course Section
Course sections are created by the departments and then entered into Banner
A section cannot be created for a course that has not officially been approved through CSS and then entered into Banner.
Information entered into Banner for each section determines students’ fees, attempted credits, location, and BOR reporting facts.
Course sections for summer and fall are built during the spring semester beginning in early January. The Schedule of Classes is available on March 1st.
Course sections for spring are built during the fall semester. The Schedule of Classes is available on October 1st.
Departments will determine how many sections of each course will be offered, the times, the delivery method, etc.
All individuals that will be entering course sections into Banner will need initial training from a member of the Operations Team in the Registrar’s Office. Refresher trainings are available as well. Training will be required before Banner access is given. Upon training, you will receive an electronic manual which guides you through the Banner entry process. I recommend printing this material and using it as you go through the entry process.
If a new course has not been entered in Banner, sections cannot be created. The course is the mommy/daddy and the sections are the babies.
It is imperative that the information entered into Banner is accurate. Changing details once registrations has started, may impact student fees and schedules.
Operations Team will send out suggested timelines for entry into Banner, tips and guidelines, and reminders.

14. Common Questions
Sections cannot be co-requisites unless the courses are co-requisites
Pre-requisites cannot be placed on sections, but only on courses.
Exceptions include: Honors codes and eCore or eMajor test codes

15. Online Course Designations Instructional Method
Online courses are categorized by their Instructional Method code.
E (100% online = Entirely at a Distance)
FC (95-99% online = Fully at a Distance with one meeting on the Carrollton Campus)
FN (95-99% online = Fully at a Distance with one meeting at the Newnan Center)
FD (95-99% online = Fully at a Distance with one meeting at the Douglasville site)
P (51-94% = Partially at a Distance)
H (1-50% = Hybrid)
T (Technology Enhanced)
E (100% Online): The course must NOT require students to meet on campus at all during the course of the semester. The student can NOT be required to attend a proctored exam at one particular site; proctored exams must be allowed at any approved testing site worldwide. Sections with this designation will be marked with an "E" Section code (E01, E02, etc.) and may impact student's fees.
FC, FN, or FD: The course may require only one face-to-face meeting and perhaps a proctored exam. Using distance technologies for more than 95% of instruction time (only one face-to-face meeting and perhaps a proctored final) may impact the student's fees. Sections with this designation will be marked with an "N" in the Section Code.
P: Those courses which meet at least 51% - 94% through videoconferencing, online, or other technologies, instead of face-to-face) are marked with a "D" in the Section Code.
H: Technology is used to deliver 50% or less of class sessions, but at least one class session is replaced by technology.
T: Technology is used in delivering instruction, but no class sessions are replaced by technology.
Remember that each instructional method has a matching section number such as E is E01.

16. Reviewing Sections for Accuracy
RS4140
Section #s
Delivery Methods
Standard Class Periods (750 minutes per credit hour or 2250 minutes per 3 credit hours)
Location (Building & Room)
Comments
RS4140 access can be granted for those in the department responsible for entering section information into Banner or those creating the schedule such as department chairs. This report will provide all of the information entered into Banner for each section.
Section #s are extremely important. Please be sure to refer to your coding manual for information regarding any letters or specific sets of numbers you should use. This information is used for tracking and reporting.
If you choose to offer sections outside of the standard class period, you should notify the Provost’s Office.

17. Questions??? Any Questions? Contact us at: registrar@westga.edu