1. Student October Collection
Office Hours
11/02/2017

2. Agenda
Facility Students
Data Submission
Duplicate Count

3. Facility Students

4. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Facility Students
If a district has a student who is placed short-term in a facility (and the student is included in the duplicate count), the district may be able to include the student for funding if all of the following criteria have been met:
Student established attendance with the district during the current school year prior to the pupil enrollment count date AND
Student was still enrolled with the district as of the pupil enrollment count date AND
Student had a schedule with the district that supported funding eligibility as of the pupil enrollment count date AND
Student resumes attendance with the district within 30 days following the pupil enrollment count date
Morgan Holmgren – –

5. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Facility Students
Reminder: If the district has facility students that do not attend a district school, the district can only submit the facility student for funding in Student October if the district is paying for the basic educational services for the student. This is in addition to any tuition costs the district is paying for special education services. If the district is only paying for special education services, then the district cannot submit the student for funding in Student October.
Morgan Holmgren – –

6. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Facility Students
Syncplicity Lists
CDE Facility Student Office provided a list of students to each LEA with students who were in a facility on October 2 based upon the information provided by the facility
Sometimes the lists are not accurate and a student who was last in your LEA is not on the list and was on another LEAs list or vice versa
Not the best way to identify potential duplicates
Summary of Pupils Being Reported by Another District
Cognos report will include any student on the statewide facility student list that you are including in your snapshot
If a student appears on this list you will need to provide documentation to FAST as a part of the duplicate process or remove them from your count
Morgan Holmgren – –

7. Submitting your data

8. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Submitting Data
Do not forget your Home School Data:
Must be entered prior to submitting data
Only include students who:
Was reported to your district as being home schooled
Is not included in your Snapshot as a home based education student
Morgan Holmgren – –

9. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Submitting Data
Submitting to CDE:
Student Profile -> Status Dashboard and click ‘Submit to CDE’
Must have LEAAPPROVER role in IDM to complete this step
Once data is submitted it will be locked, must request unlock to make changes ( or call me to request)
Morgan Holmgren – –

10. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Submitting Data
Signature Page
The signature page is not yet currently available
Will become available once the duplicate process has been run
An will go out to all LEAs once the signature page is available
The District Summary of Pupil Counts in Cognos is based upon the same underlying table and should be the same
You can therefore get a preview of what the signature page will look like prior to running the duplicate process
Deadline: Wednesday December 6, unless you request an extension.
Morgan Holmgren – –

11. Duplicates

12. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Duplicates
FAST hosted a webinar discussing the duplicate process and uploading files to them after the duplicate process runs yesterday.
You can find the slides to that presentation here:
Other resources are available there too
Morgan Holmgren – –

13. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Duplicates
Data Pipeline Warnings
OC11: Possible Audit Exception
Not as precise as the actual duplicate process, so there may be some false positives
Checks current data in Student October snapshots and looks for students reported for funding in two LEAs
OC59: Student has 1.5 or greater FTE in 2+ LEAs
Student has been reported by your LEA for full-time funding and another LEA for Full time funding
OC60: Student has 1 FTE or greater in 2+ LEAS
Student has been reported in multiple LEAs for part-time funding
Morgan Holmgren – –

14. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Duplicates
Summary of Pupils Being Reported by Another District
Will show you SASIDs, funding codes, and the other LEA that is reporting the student
You can try to work with the other LEA to resolve the duplicate prior to submitting your data
Or start collecting and preparing your documentation for when we get to the duplicate phase
Three Sections
Possible funding duplicates
Summary of Pupils Being Reported by a District and BOCES
Pupil Attendance Information Duplicates
BOCES reporting with PAI = 01-08
AND LEA reporting with PAI = 01-08
Summary of Pupils Being Reported by a Facility
Students on the statewide facility list
Morgan Holmgren – –

15. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Friday 15th: Deadline for requesting Alternate Count Day and FRL Variance Waiver from FAST
September
Monday 2nd: Count Day
Thursday 5th: Target for first student interchange upload
Thursday 12th: Target for error free interchange files
Thursday 19th: Target for creating first snapshot
Thursday 26th: Target for error free snapshot
October
Tuesday 7th 5pm: Soft deadline for snapshot submission
Friday 10th 5pm: Snapshot submission deadline
Tuesday 28th: Last day to resubmit snapshot
November
Morgan Holmgren – –

16. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Questions, Comments, or Suggestions…
Please ask about anything or let us know what you are thinking about Student October
Morgan Holmgren – –