1. INT’L FORMATTING WORKSHOP
DECEMBER 2017
INT’L FORMATTING WORKSHOP

2. Target Dates for INT’L Editing
Submit 3 chapters (formatted) for Initial Review: 26 OCT Requires a minimum of three reviewed and revised chapters, plus Distribution Statement (MANDATORY) and partial List of References (MANDATORY)
Submit all chapters (near-final draft) for Editing: 16 NOV
Receive all chapters (edited draft) from Editor: 22 NOV (approx.)
Submit for Final Review: 30 NOV Requires a signed Release Form (MANDATORY), plus Publication Announcement List (MANDATORY)
READY TO EDIT
Sooner is better, if you’re ready.
Final Review Turnaround: 4 business days minimum

3. Submission Instructions
What
When
Where
Why
Submit 3 chapters (formatted) for Initial Review
26-OCT
Your SharePoint site, then online form at thesisprocessing/ ready-for-review
Request a thesis processor and a TurnItIn report
Submit all chapters (near-final draft) for editing*
16-NOV
Your SharePoint site, then
Request an editor
Submit final thesis (edited) and required forms
30-NOV
Your SharePoint site, then your assigned thesis processor
Request a Final Review of your thesis
*Deadline to submit for editing is 1-DEC 2017.

4. Deadline Dates for INT’L Editing
1-DEC: All chapters (near-final draft) for Editing
11-DEC: Completed thesis for Final Review Requires a signed Release Form (MANDATORY), plus Publication Announcement List (MANDATORY)
Deadline = Last day submissions allowed; on-time finish is not guaranteed

5. What Is a Near-Final Draft?
Contains all chapters
Includes a complete List of References
Reflects all requested edits from Turnitin, your thesis processor, and your advisors
Requires your advisors’ okay send to editor
A near-final draft does NOT:
Require your advisors’ signatures

6. See Our Website for Details

7. Ready, Set, Format!
Create a THESIS FOLDER on your computer
Download a clean copy of the thesis template into your THESIS FOLDER (get the template here forms)
Place your thesis chapter files in your THESIS FOLDER, ready for formatting
Turn off any other language besides English in your computer and keyboard settings. Language settings tend to corrupt how letters appear Microsoft Word documents
Before you begin, set your Compatibility Settings. Here’s how

8. Template Setup, for PC
Step 1. From Word Ribbon, select File tab, Options, Proofing, AutoCorrect Options. Select AutoFormat As You Type, and remove all checkmarks in Apply as you type section.
Next, Select AutoFormat, and remove all checkmarks in Apply section. Click OK. 

9. Template Setup, for PC
Step 2. From Word Ribbon, select File tab, Options, Advanced.
Remove checkmark from Keep track of formatting. Scroll to bottom of window. Click OK. 

10. Template Setup, for PC
Step 3. Saving Template for the First Time MANDATORY; OR TEMPLATE BREAKS
If prompted to upgrade to the new file format, click Cancel. The “Save As” screen will appear. See next bullet.
When prompted to save, checkmark “Maintain Compatibility with Previous Versions of Word” if the option is available. If you save immediately after clicking on the website link, you may not see this option; that is okay—just click “Save” and choose a location. 

11. Template Setup, for MAC
Step 1. From Word Ribbon, select Preferences, and choose the AutoCorrect icon. Select AutoFormat As You Type, and Automatically as you type, remove all checkmarks.

12.  Template Setup, for MAC
Step 2. From Word Menu, select Preferences. Select the Edit icon. Remove checkmark from Keep track of formatting. Scroll to bottom of window. Click OK. 

13.  Template Setup, for MAC
Step 3. Saving Template for the Upload to SharePoint
When saving a file on Mac in preparation for upload to SharePoint, use “Save As,” and uncheck “Hide extension.” (Older versions will say “Append file extension”—checkmark it.) Also, checkmark “maintain compatibility” if given the option. 

14. Style List, for PC
Step 1. From Word ribbon, select Home tab, click small arrow under Change Styles button.
Step 2. Select to activate Show/Hide button before formatting text. 

15. Style List, for MAC
Step 1. From Word ribbon, select icon. Click on *** and drag to expand Style Palette window.
Step 2. Select to activate Show/Hide button before formatting. 

16.  Text Import and Formatting
Step 1. Import Text. Click top of page 1 in Template to create an insertion point. Open file of unformatted text to import. Select text, and Copy. Paste text into Template. Continue until text from all sources has been pasted into the template.
Step 2. Format Headings. To each heading topic, apply the heading style (Heading 1, 2, 3, or 4) that corresponds to its level in your outline.
Step 3. Format Paragraphs. Apply ALL PARAGRAPH style to thesis body text. Special styles are available for lists, footnotes, and block quotations. 

17.  Text Import and Formatting
Step 4. Format Figures and Tables. Follow the instructions in the template.
Step 5. Adjust Blank Pages. Place each new chapter on an odd-numbered page by inserting or removing Blank Pages. 

18. Updating Table of Contents*
PC Right-click on Table of Contents; Select Update Field
MAC Press and hold Control key and left-click on Table of Contents; Select Update Field
Select Update entire table; Click OK
Select Update entire table; Click OK
*Follow the same steps to Update Lists of Figures and Tables

19. SharePoint does not “talk” to us; email is a must
SharePoint Upload
Open SharePoint site
Select Upload
Select Browse, locate your thesis file (in your SPECIAL THESIS FOLDER ON your hard drive/disc). Ensure “Add as a new version to existing files” is checkmarked. Select Open
Select OK (version comments are optional)
Select Check In and close SharePoint site
Important: Check In is a must or file cannot be checked out and edited by others
SharePoint does not “talk” to us; is a must

20. Did I Mention ?
Compatibility Settings—PC and MAC Check Compatibility Settings any time you change computers. Moving between PC and MAC is not recommended.
MathType Users—PC and MAC DO NOT clear coding from your file by selecting all text and removing the code in one fell swoop. This will end up converting all of your equations to pictures.
Two-page View—MAC To see two pages at once, find the box with a percentage on the ribbon. Click the dropdown arrow to the right, and select “two pages.”

21. Help is available! ■ GWC coaches/ workshops ■ DKL staff
■ Thesis processors

22. THANKS FOR PARTICIPATING
DECEMBER 2017
THANKS FOR PARTICIPATING