1. CONFERENCE EVENT TRAINING
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2. AGENDA Event Listing Flash Report Exemptions Reminders 1
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3. Create an event if it does not exist.
EVENT LISTING
Create an event if it does not exist.
Listing of Travel Events
Projected Travel
Search, if not listed, “Insert” the new event
When creating a TA, add the event when prompted.
Enter as much information as possible – utilize the traveler for details
Website
Correct name/dates
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4. Required Information
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7. TRAINING COORDINATOR TOOLS
CONFERENCE REPORTING
Conference Status Report for Upcoming Events – New (Flash Report)
REQUEST FORMS AND INSTRUCTIONS
Conference Management at Jlab (Travel Coordinator Process)
Update will be available after training session
Travel Website > Training > Conferences
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8. EXEMPTIONS FROM DOE REPORTING
Training (not associated with a conference, e.g. USPAS)
Advisory Meetings
Reviews
Operational Meetings on Federal Facility
Vendor Visits
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9. Check for event before entering a new one.
REMINDERS
Check for event before entering a new one.
Enter as much information as possible – utilize the traveler.
Attach completed registration form when requesting prepayment of fee.
Attach receipt when traveler prepays registration fee and requests an advance.
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10. QUESTIONS? THANK YOU!
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