1. Required Components of the Local Plan
Pamela Ptacek Blatt, SELPA Director Napa County SELPA April 2018

2. Overview
All SELPAs are required to submit a Local Plan to CDE for approval.
The purpose of the Local Plan is to assure access to special education and related services for all individuals with exceptional needs residing within the geographic areas served by the plan and to assure compliance with all Federal and State codes and statutes
The Local Plan may be for a single district if of sufficient size and scope, include multiple districts, or include multiple districts and the county office of education

3. Development of the Local Plan
In developing a Local Plan, each SELPA must:
Involve special education teachers, general education teachers, and parents selected by their peers
Cooperate with the county office and other school districts in the geographic area in planning its option (single district, multi-district, multi-district including COE)
Notify CDE, impacted SELPAs, participating COEs of intent to develop a Local Plan at least one year prior to proposed date of implementation
Cooperate with COE to assure that the Local Plan is compatible with other plans within the county

4. Approval Process
For approval of the developed or amended Local Plan, the SELPA must:
Seek approval of the Local Plan from the SELPA governing body;
Obtain signatures on SED-LP-1 from the AU and County Office superintendents;
Obtain signatures on SED-LP-2 from a CAC chairperson;
Submit the Local Plan to each participating LEA for governing board approval (SED-LP-5); and
Submit the Local Plan to CDE for final approval.

5. Submission to CDE
When submitting a new or amended Local Plan to CDE, the following should be included:
For Local Plans that are newly developed or significantly amended, a copy of the Local Plan and a completed Elements of the Local Plan (SED-LP-4);
For Local Plans with minor amendments, one clean copy of the revised plan and one copy that tracks the revisions;

6. Submission to CDE (Cont.)
Certification of Participation, Compatibility, and Compliance Assurances (SED-LP-1);
Community Advisory Committee Assurances (SED-LP-2); and
Board Minutes from each LEA approving the new or revised Local Plan (SED-LP-5).

7. SED-LP-1
Certification of Participation, Compatibility, and Compliance Assurances

8. SED-LP-2
Certification of Participation, Compatibility, and Compliance Assurances
CAC Certification

9. Elements of the Local Plan (Page 1 of 6 pictured)
SED-LP-4
Elements of the Local Plan (Page 1 of 6 pictured)

10. Print on LEA Letterhead
SED-LP-5
LEA Assurances
(Page 1 of 7 pictured)
Print on LEA Letterhead

11. Print on LEA Letterhead
SED-LP-5
LEA Assurances
(Page 7 of 7 pictured)
Print on LEA Letterhead

12. How to Access Local Plan Forms
The following forms can be downloaded from the CDE website (
Certification of Participation, Compatibility, and Compliance Assurances (SED-LP-1)
Community Advisory Certification (SED-LP-2)
Elements of the Local Plan (SED-LP-4)
Special Education Local Plan Area Local Agency (LEA) Assurances (SED-LP-5)

13. Required Elements of the Plan
Submitted to CDE

14. Governance and Administrative Structure
Identification of the governing body (multi-district) or individual responsible for administration (single district)
Description of any necessary administrative support
Designation of the LEA as the administrative unit (AU) to perform functions such as the receipt and distribution of funds, provision of administrative support including business and personnel services, and provision of office space for the SELPA

15. Regionalized Services and Program Specialists
Description of regionalized operations and program specialist services (including 25 assurances required for receiving funds for these services)
Description of direct instructional support provided by program specialists specific to:
Observation/consultation
Program planning/development/evaluation
Provision of curricular resources
Staff development
Assuring that students have a full educational opportunity

16. Community Advisory Committee
Verification that a Community Advisory Committee (CAC) has been established
Brief description of the role of CAC
Evidence that CAC has reviewed the Local Plan prior to submission of the plan or revised plan to LEAs for approval

17. Responsibilities of LEAs (Multi-District SELPAs)
Description of the responsibilities of:
The COE and the governing board for each LEA in the policymaking process
The superintendents of each LEA in the implementation of the Local Plan
The special education administrators of each LEA in coordinating the administration of the Local Plan

18. Administrative Roles
Roles of the administrative unit (AU), the SELPA administrator, and LEA special education administrators in:
The hiring, supervision, evaluation and discipline of the SELPA administrator
The allocation of funds from the SELPA to the LEAs
Operation of special education programs
Monitoring of appropriate use of funds
Preparation of program and fiscal reports
(Include copy of Joint Powers Agreement (JPA) or other agreement, if applicable)

19. Annual Budget and Service Plans
The Local Plan should include a section stating that the SELPA will adopt annual budget and service plans following all legal requirements
The actual annual service and budget plans are submitted separately from the rest of the Local Plan on an annual basis by June 30 of each year
Prior to submission, both plans must be adopted at a public hearing and notice of the hearing must be posted in each school for the budget plan and each district for the service plan at least 15 days prior to the hearing
The budget and service plans may be revised during the fiscal year

20. Annual Budget Plan Requirements
The Annual Budget Plan (ABP)must include:
Administrative costs of the plan
Services to students with severe and low incidence disabilities
Services to students with non-severe disabilities
Supplemental aids and services to meet the individual needs of students placed in general education
Regionalized operations/services and direct instructional support by program specialists
The use of special education property taxes
Form ABP-01 is used to complete the ABP and can be accessed on the CDE website

21. Annual Service Plan Requirements
The Annual Service Plan (ASP) must include a description of the:
Services to be provided by each LEA
Nature or those services
Physical location where services will be provided
Must demonstrate that all eligible students shall have access to appropriate services as specified in IEP
Forms ASP-01a, ASP-01b, and ASP-02a (01-04) are used to complete the ASP. These can be printed from CASEMIS, then reviewed and revised or they can be accessed on the CDE website and completed outside of CASEMIS

22. Charter School Application
When considering a request by a charter school to participate as an LEA, the Local Plan must demonstrate that:
The request will not be treated differently from a similar request by a school district
The charter school will participate in the funding allocation plan the same as other LEAs within the SELPA
The charter school will participate in governance of the SELPA in the same manner as other LEAs

23. Miscellaneous Required Elements
Description of programs for early childhood special education from 0 through 5 years of age (the Part C, Early Intervention MOU with the Regional Center must be attached)
Method by which members of the public may address questions or concerns to the governing body or individual
Description of the dispute resolution process
Description of the process to oversee and evaluate placements in nonpublic schools

24. Miscellaneous Required Elements (continued)
Description of how specialized equipment and services will be distributed
Assurance that special education will be provided only after the general education resources have been considered and utilized
The procedure to be used for making revisions or amendments to the plan (recommended)

25. LEA Assurances FAPE Full Educational Opportunity Child Find
IEP and IFSP
LRE
Procedural Safeguards
Evaluation
Confidentiality
Part C Transition
Private Schools
Local Compliance Assurances
Interagency
Governance
Personnel Qualifications

26. LEA Assurances (Continued)
Performance Goals and Indicators
Participation in Assessments
Supplementation of State/Federal Funds
MOE
Public Participation
Suspension/Expulsion
Access to Instructional Materials
Over-identification and Disproportionality
Prohibition of Mandatory Medication
Distribution of Funds
Data
Charter Schools

27. Required Elements of the Plan
Kept Locally

28. Local Agreements Shall include, but are not limited to:
A coordinated identification, referral, and placement system
Procedural safeguards
Regionalized services to local programs
Description of the process for coordinating services with other local public agencies that are funded to serve students with IEPs

29. Local Agreements (Continued)
Description of the process for coordinating services to students with IEPs in hospitals and medical facilities, LCIs/FFHs, juvenile court and county community schools
A budget for special education and related services that is maintained by the SELPA and open to the public
A description of the method used to distribute state and federal funds to the LEAs (multi-district SELPAs)

30. Interagency Agreements
Interagency agreements or other mechanisms for interagency coordination to ensure services required for FAPE are provided. Examples include, but are not limited to:
California Children’s Services (MTU)
Head Start
Regional Center
Others as appropriate

31. Policies
In addition to the federal assurances, each entity providing special education must adopt policies that shall include, but not be limited to:
Monitoring of Nonpublic schools
Transportation
Caseloads
Specialized equipment and services
Program Transfer
Behavioral Intervention Plans

32. Legal References
E.C. §§ 56195, through , through 56208, , (
The above E.C. §§ further refer to 20 U.S.C. §§ 1400, 1412, 1413, 1414, and 1418 (
State Board Requirement, 2/99

33. Revising the Local Plan: Lessons Learned
Susan Bobbitt-Voth, Administrator
West End SELPA
April 2018

34. Local Plan Work Group
20. SELECTION OF REPRESENTATIVES FOR DEVELOPMENT OF THE LOCAL PLAN (Education Code )
The Local Plan is developed and updated cooperatively by a committee of representatives of special and general education teachers and administrators and representatives of charter schools selected by the groups they represent and with participation by the chair of the CAC Local Plan Committee to ensure adequate and effective participation and communication. Teacher participants shall be selected by their peers. General education and special education administrators shall be selected by the representative superintendents. Directors of charter schools shall be requested to select a representative to serve on the Local Plan committee

35. Mark Recommended Changes Prior to Work Group Meeting
=Cross-ref
=Discuss
=Edited
abc
Changed
Example
1. Responsible Local Agency (RLA)
The RLA will be one of the participating parties as determined by vote of the Superintendents’ Council. The RLA will receive and distribute Regional Services dollars; employ personnel necessary to staff the WESELPA; and assure compliance with state and federal program mandates through policies and guidelines formed by the Superintendents’ Council. The RLA Superintendent will assure compliance with the Local Plan as submitted to the State Department of Education Sent to T Chatkoo to confirm Confirmed language is OK.

36. Summarize the Changes in an “At-a-Glance” Document
Summary of Local Plan Edits 1/21/14
Section/ Page
Topic
Changes
Follow-Up Needed i
Cover
Formatting, Font, Dates ii
List of Member LEAs
Name of SELPA Admin
None 1
Section I – Certification of Participation, Compatibility, and Compliance Assurances I
Certification of Participation
None – Required components from CDE 6
SED - LP 1
None-Required CDE form
SBCSS Sup’t’s Signature, when approved 7
SED – LP -2 CAC Certification
CAC Chair Signature, when approved 8
WESELPA Local Plan Approval
Names of District Superintendents
Signatures of Sup’ts, when approved 9
List of WESELPA Review Work Group
See revisions 10
Chapt. 3 – Elements of the Local Plan
Cross-referenced ed code with Local Plan
Ensure pages numbers are correct as listed on these pages, when revisions are completed
16-36
Section II – Governance and Administration
Work group recommendations - Edits in red, changes with strikethroughs
37-39
Section III – Literacy Policy 40
Section IV – Annual Service Plan
41-42
Section V – Annual Budget Plan
43-50
Appendix A – West End Bylaws
Page 46 : 2-F Confirm # of mtgs with Sup’ts
Page 50: Coordination Meeting – Confirm with Sup’ts
51-56
Appendix B – Agreement for Participation in West End SELPA 57
Signature Page
Name of SBCSS Superintendent
Signatures, when approved 58
Appendix C – CAC Bylaws
69-78
Appendix D – Positive Behavioral Intervention Guidelines
Will be revised to align with repeal of BIP Mandate
Make revisions as indicated 79
Appendix E - Annual Service Plan Grid 81
Appendix F - Part C, Infant to Preschool Transition Interagency Agreement
Include updated Interagency Agreement

37. Timeline – To Keep Work Group (and SELPA Administrator on Track)

38. Track the Changes The CDE requires a copy of the edited version
=Cross-ref
=Discuss
=Edited
abc
Changed

39. Tracking the Changes – Cont.
=Cross-ref
=Discuss
=Edited
abc
Changed

40. What to share with Governance Committees, when….
Work Group has begun
List of Work Group Members
Proposed Timeline
1st Reading
Copy of Local Plan with proposed revisions (tracked)
Summary of changes
2nd Reading
Summary of changes, including those from First Reading
Approval
Background Document
Final Summary of Changes
Copy of Local Plan with all edits tracked
Final Copy of Local Plan with edits completed

41. Include a copy of the Summary of Changes

42. Local Plan Approval Superintendents’ Approve as SELPA Local Plan

43. Approved Plan – Now What?
The plan, once approved by the districts needs to be:
Approved by the Governing Board of each LEA
Submitted to the CDE and approved within 1 year of the date of the Council’s approval.

44. LEAs – Governing Board Approvals

45. Approval of “Interim” Local Plan by Each Participant
Changes or amendments to the permanent portion of the Local Plan, which excludes Appendices only, may be considered during the annual service and budget plan process. The Superintendents’ Council may adopt amendments to the permanent portion of the Local Plan on an interim basis, which is not to exceed one school year. Amendments approved in this manner shall become permanent upon subsequent approval by all local education agencies governing boards and the State Board of Education.

46. What if a Board Doesn’t Approve the Plan?
Work with the CDE
Excerpts from messages from Alexa Slater, CDE:
“The attached pages (Education Code 56195) refer to the governance structure options for.
Under this Section, the governing board of a district must elect to participate in one of three SELPA options:
Single District,
Multi-district,
Multi-district joined with the County Office of Education.
 (See next Slide)

47. What if a Board Doesn’t Approve the Plan? Cont.
Standard Practices: Unless an alternate governance structure is specified in the Local Plan (i.e., changes to the local plan are made by district representatives on a governance council),
each member district/LEA must approve changes to the permanent portion of the Local Plan.
Any participating member district of a SELPA may elect to approve or deny changes to the permanent portion of the local plan, however it is atypical that denial be given without reason or recommendations for improvement.
The dispute resolution process, should this step be necessary, is required by Education Code 56205(b)(5) to be delineated in the Local Plan. Denial of a Local Plan amendment does not automatically mean intentions to withdraw from membership in a SELPA.
Disputes over changes to the Local Plan should be worked out at the local level, or through the dispute resolution process at the local level.
Should a district be considering a change in SELPA governance, however, they must notify the department, impacted SELPAs, and participating County Offices of Education of their intent to elect an alternative option at least one year prior to the proposed effective date of the implementation of the alternative plan.”
Source: message from Alexa Slater, 3/17/15

48. What if a Board Doesn’t Approve the Plan? Cont.
WESELPA Local Plan, Section II, GOVERNANCE and ADMINISTRATION
13. DISPUTE RESOLUTION (Education Code 56205(b)(5))
In the event of a disagreement among local education agencies, local education agencies and the Responsible Local Agency, local education agencies and/or the Responsible Local Agency and the SELPA regarding the distribution of funding, responsibility for service provision and any other governance activities specified in the Local Plan, it is the intent of the Superintendents’ Council that issues be resolved at the lowest level possible in the governance structure outlined in the Local Plan. The Superintendents’ Council is considered to be the board of last resort. This policy is intended to resolve disagreements within a period of 45 days, but is not intended to undermine local authority.
If a local education agency disagrees with a decision or practice of another agency or the SELPA Office, that local education agency has a responsibility to discuss and attempt resolution of the disagreement with the party, or parties, directly involved. The parties involved will present the issues to their respective superintendents, or designees, who will attempt to resolve the matter. Either party may request the direct assistance of the SELPA Administrator, or his/her designee, or Chair of the Superintendents’ Council or the services of a neutral mediator from outside the SELPA. In the event the issue has not been resolved, either party may request review by the Program Advisory Committee or Finance Advisory Committee. If either party disagrees with the recommendation of the Program Advisory Committee or Finance Advisory Committee, either party may request that the issue be placed on the Superintendents’ Council agenda. If this process fails, the parties may pursue a hearing on the issues and resolution with the Superintendents’ Council. The decision of the Superintendents’ Council shall be final.

49. What if a Board Doesn’t Approve the Plan? Cont.
Meet with the district(s) and determine the issues
Provide additional information
Offer to meet with the Governing Board
The CDE will not meet with the Governing Board
Keep Superintendents’ Council Apprised of your progress
Continue to work with the LEA that has not approved the Local Plan
Continue your efforts and
communication to all stakeholders
Keep the CDE informed

50. What if a Board Doesn’t Approve the Plan? Cont.
Lessons Learned:
An Interim Plan is in effect for 1 year
If you don’t have full agreement, the SELPA reverts to the previously approved plan
A Local Plan revision is only required by the CDE when legislative or other changes must be added/updated
A Local Plan may include outdated information (behavior supports provided by a SELPA including BICM training)
Changes may be needed locally, but cannot be finalized until all boards approve the plan

51. CDE Approval 9 District Local Plan
CDE Letter of Approval Received

52. Post Script
The West End SELPA had interim plans in through December 2017
The Ontario Montclair School District provided notice to the West End SELPA and submitted a request to the CDE/SBE
Denied by the CDE for lack of size and scope and on July 17, 2016
Approved to be a single district SELPA by the SBE in January 2017, effective July 1, 2017.
OMSD is an elementary district
The students return to WESELPA in 9th grade
Historically, OMSD has provided programs to 7 districts for moderate/severely handicapped students.
WESELPA work group made recommendations to governance groups regarding the downsizing of the SELPA (loss of 8 staff)
Inter-SELPA MOU and process/procedure developed to continue program options

53. For more information… Susan Bobbitt-Voth, Administrator West End SELPA
8265 Aspen Ave., Ste. 200
Rancho Cucamonga, CA 91730
(909)
There’s a child in everything we do!