MI EXCEL COLLABORATIVE PARTNER MEETING

MI EXCEL COLLABORATIVE PARTNER MEETING
Powerpoint and handouts available in the February 2017 folder collaborative-partner-meetings MI EXCEL COLLABORATIVE PARTNER MEETING Please access materials on the website. Everything is available electronicallyl. February 1, 2017 CROWNE PLAZA HOTEL 9 AM – 4 PM

Welcome Working Agreements Meeting Purpose Agenda
Is there anyone attending today’s meeting for the first time? MDE’s expectation is that each ISD/ESA receiving a RAG be present at these meetings. It is MDE’s way to gain an understanding of what you are doing in the field as well as share information with you. Most importantly, it is about you learning from one another. Different ISDs do things differently and if you don’t spend time together, how will you gain different perspectives?

Closing the Achievement Gap
Read the research summary on the eight sheets of chart paper After reading them all, stand by the one that you have seen have the biggest impact in your focus school Discuss what you have seen with colleagues standing with you Return to your table and share insights with your table mates Is there information in one summary that you think would help close the achievement gap in your focus school that hasn’t been tried yet?

FOCUS SCHOOL INFORMATION

Winter 2017 Focus School Exits
Focus School Release Schools eligible for exit were released if they had either: Above average Bottom 30% improvement in ELA and math Above average Bottom 30% achievement in ELA and math Winter 2017 Focus School Exits Cohort Title I Non-Title I All Schools 2012 2 4 2013 8 11 19 2014 41 25 66 Total 51 38 89

What data were used? Data Element Description Years/Tests
SAT, M-STEP, and MI-Access M-STEP and MI-Access Grades 3-8 and 11 Subjects Math ELA Measures Achievement (z-scores) Improvement (Student Growth Percentiles [SGPs])

Accountability and Support for Released Focus Schools
All accountability suspended immediately The April 28th Progressing Monitoring Board Report not required. Consolidated application may be amended to stop set-aside use (though most schools/districts finish the year with what they are implementing) Supports through the RAG may continue until September 30– district’s choice No adjustment will be made to the RAG allocations DIFs still complete work logs If a district discontinues services, please reallocate funds as needed Districts/Schools released in 2017 may use carryover RAG funds for sustainability services in 2017/18

Focus School Conversation
February 1, 2017 Calhoun Team

Teaching & Learning Priorities – Recommended Format
Based on the student performance data at the building level and aligned to district systems of support Analysis of student achievement gap data Identification and description of those students in the bottom 30% Analysis of what has been done since identification as a Focus School and the degree to which that plan has been effective in accelerating the performance of students in the bottom 30% New Instructional Plan for accelerating the learning of students in the bottom 30% Alignment of the plan to district systems of support Plan for progress monitoring the implementation and effectiveness of the instructional plan and district support Reference to the data used to identify Teaching & Learning Priorities

Non-Blueprint Installing Focus Districts: How are we providing systemic support?
District Name What is the new instructional plan for accelerating the learning for all students, but the bottom 30% in particular? How does this new instructional plan align to a district system? Which one? What does this district system currently look like? What work is being done to build/enhance this system? How are you and the district progress monitoring this work and its impact on student achievement? As you think about the work being done in non-Blueprint installing districts represented by those at your table, what is the system level work you have in common? How can MI Excel help you strengthen your impact on district systems to support focus schools?

INFORMATION FOR BOTH FOCUS AND PRIORITY SCHOOLS

ESSA Update The draft plan is near completion
That will be presented to the state board and for public comment Still on track for April 2017 submission Here’s what we now know about the school year January 13, 2017 “Dear Colleague” letter:

ESSA Update …a State may delay identification of schools for comprehensive support and improvement, as well as schools with low-performing subgroups for targeted support and improvement, until the beginning of the school year…

ESSA Update …each State must continue to provide supports and interventions in the State’s low-performing schools in the school year in the same manner in which it supported and intervened in those schools in the school year.

ESSA Update A State that operated under ESEA flexibility prior to the termination of that flexibility on August 1, 2016, may either: (1) continue to serve its existing priority and focus schools, except that the State may remove from the list of priority and focus schools any school that has met the State’s exit criteria; or (2) refresh its list using its existing methodology in place prior to the start of the school year.

ESSA Update a State that does not need all of the school improvement funds… in the school year may carry over any remaining funds for use in the school year… and…we encourage a State choosing to exit schools from improvement status in the school year…to consider carrying over a portion of its fiscal year 2017 funds…for use in the school year in order to support its first cohort of schools identified under the ESSA

MI Excel: 2017/18 So what does that mean for MI Excel for 17-18?
RAG will continue to serve identified priority and focus schools much as it has for the past several years Maybe give them a couple of minutes to read then draw their attention to the first bullet under Supporting Low-Performing Schools so they see why we will be continuing;

MI Excel: 2017/18 How can we use 2017/18 to support districts and schools in sustainability efforts AND gear up for 2018/19?

2017-18 Plan is to start scaling up CNA, MTSS, and systems work
Focus on ISD collaboration to provide services under the ESSA Involving SIG recipients in Blueprint work Sustainability for SIG Cohort III

2018-19 MI Excel Two Grants: Regional Assistance Grants 2.0
Statewide Technical Assistance on CNA, MTSS, and Systems

MI Excel: 2017/18 January 13, 2017 “Dear Colleague” letter
“either” continue to serve…… “or” refresh the list How can we use 2017/18 to support districts and schools in sustainability efforts AND gear up for 2018/19? Maybe give them a couple of minutes to read then draw their attention to the first bullet under Supporting Low-Performing Schools so they see why we will be continuing;

MI Excel What are your concerns and hopes for MI Excel SSoS for 2017/18? What stumbling blocks might you foresee? Priority Schools Focus Schools Gearing Up Walkabout Protocol: Priority, Focus, Gearing Up Silently generate your own written response in the first column for either Priority or Focus (or both) AND Gearing Up Silently, find different partners in the room to fill in the other six boxes Return to your tables – now that you can talk, do you see any commonalities with your tablemates? Patterns? Themes?

RAG Approval & Draw Down Update
32 of 35 RAG Applications have been approved-Grant Funds Available 3 RAG Applications are in process 30% of the RAG Grant year is complete 16 RAG Projects have not drawn down any funds! Most RAG Projects have drawn less than 21% of available funds

Work Log Documentation

Work Log Updates Dropbox and Google should now all be working.
Formulas have been corrected. Access issues – Grant Reporting issues – Kathy/Deb We have been directed by the MDE to follow up with ISD/ESAs who do not regularly submit work log data. Work logs continue to be required through 9/30/2017 for all priority and focus schools recently released.

Work Log Updates Here are some highlights from the review of the work logs submitted as of January 10, 2017: 103 of the 129 district logs were complete (80%) Of the 103 district logs that were complete, 100% of the individual priority and focus schools had data submitted

The Blueprint and the State’s Top 10 in 10

Values/Guiding Principals
Michigan must develop a coherent and cohesive strategy for the children, and implement that plan with continuity for multiple years. Education reform takes time; we must implement, use evidence and data to correct course, and continue with progress on key goals. A “Can-Do Culture” that focuses on student-directed learning and student outcomes, and that works on instruction must take priority. Michigan Department of Education Strategic Plan

Values/Guiding Principles
Data and accountability must be used to help drive resources and focus improvement activities for students and educators. Attention will be on transparency in support of key goals for the entire system to make Michigan a Top 10 state for education. Poverty matters, not to be used as an excuse, but as a purpose to design a system of Michigan education that motivates and excites all children about learning, keeps them in school, and provides them with hope and knowledge for a successful future. Michigan must design its supports and systems in a way that recognizes and appropriately addresses the needs of students in poverty. Michigan Department of Education Strategic Plan

Table Discussion How does the Blueprint address Michigan’s guiding values?

How does the Blueprint Align to the State’s Top 10 in 10 Vision?
Strategic Goal - 2 Implement, with strong district and building leadership, high quality instruction in every classroom through a highly coherent, child-centered instructional model where students meet their self- determined academic and personal goals to their highest potential. Michigan Department of Education Strategic Plan

Strategic Goal - 3 Develop, support, and sustain a high quality, prepared and collaborative education workforce.

Strategic Goal - 4 Reduce the impact of high-risk factors, including poverty, and provide equitable resources to meet the needs of all students to ensure that they have access to quality educational opportunities.

Strategic Goal - 5 Ensure that parents/guardians are engaged and supported partners in their child’s education.

Strategic Goal - 7 The Blueprint’s Network of Support Further develop and innovative and cohesive state education agency that supports an aligned, coherent education system at all levels (state, ISD, district, and school).

Strategic Goal - 7 Further develop and innovative and cohesive state education agency that supports an aligned, coherent education system at all levels (state, ISD, district, and school).

Table Discussion In what ways does the Blueprint provide structure for Michigan’s strategic goals?

Progress Monitoring Board Report Conversation (see agenda)
Lunch Time There will be a process after lunch to share experiences around this Progress Monitoring Board Report

Give One, Get One, Move On Put your name at the top of the page
Note the two discussion questions on the page. Please write your response now in Box 1 At the signal, please find a person, exchange papers and write your response in Box 2; repeat process with Box 3 Stay where you are and raise your hands when finished with Box 3 This is the protocol we are going to use to debrief your lunch conversation about the Progress Monitoring Board Report

Give One, Get One, Move On Part 2
In Box 4 on the paper you currently have, write your response to the second question Repeat the exchanging process with Box 5 and Box 6 When all of your boxes are completed, return the paper in your hand to the owner (name at the top) and return to your table Read all of the responses when you get your original paper back. Share any new ideas with your table and discuss what role you have in the Progress Monitoring Board Report. Be prepared to report out on the one thing your table appreciated the most about this activity

SEC Conference: April 19 Okemos Conference Center
RfPs available – due March 1 Conference Registration Open EC/Home.aspx?hkey=72ff359b c7-a2fe- eadc1a2e72d3 Complimentary Registration for staff from Title I Priority or Focus schools and districts and for staff from the ISDs/ESAs that provide RAG services 17SECC is the code for the complimentary registration Cards available – please take some back to your districts and schools

Summer Institutes February 1, 2017 Calhoun Team

July 13-14, 2017 Crowne Plaza Hotel, Lansing
Registration Opens – March !!

August 1-2, 2017 Crowne Plaza Hotel, Lansing
Registration Opens – March !!

PRIORITY SCHOOL INFORMATION

Welcome, Dan LaDue School Reform Office

Coherence Conversation
Different challenges in districts with multiple priority schools and in districts with a single priority school. Please place yourself in the group that matches your situation (you may have to choose if you serve in both types of districts) Outcome of the conversation is for you to walk away with something that your ISD/ESA can do to improve communication and/or coordination of services within your ISD/ESA and with your district and school(s) How do you ensure coherence of messaging, services, expectations for your Priority Districts and Schools? What can you learn from one another how this is happening across the state.

Divide into Groups We will spend five minutes discussing each conversation prompt. Choose a timekeeper Please ask clarifying questions of one another MDE people – please observe one of the conversations in order to glean idea about how we can improve our own communication and coordination of services Any questions?

Back at your tables……. Did you hear anything that might help your ISD/ESA improve communication and/or coordination of services within your ISD/ESA and with your district and school(s) Choose one suggestion to share out

Accountability and Support for Released Priority Schools
All accountability suspended immediately The April 28th Progressing Monitoring Board Report not required. Consolidated application may be amended to stop set-aside use (though most schools/districts finish the year with what they are implementing) Supports through the RAG may continue until September 30– district’s choice No adjustment will be made to the RAG allocations ISs and SIFs still complete work logs If a district discontinues services, please reallocate funds as needed Districts/Schools released in 2017 may use carryover RAG funds for sustainability services in 2017/18 Same as for released Focus Schools

Priority Schools’ Transition to the School Improvement Plan
Unpacking Tool is no longer required (except in SIG schools) By September 1, all Priority Schools must submit Abbreviated School Improvement Template; use this option to upload Unpacking Tool for SIG schools OR Updated Goals and Plans in ASSIST Schools make their choice in the Improvement Plan Assurance in ASSIST. Type “SIG School – Unpacking Tool” in the text box What challenges, if any, might this present to your schools? Has everyone seen the abbreviated SI template? There is one in the folder for today’s materials.

Priority Schools – District Systems

Non-Blueprint Installing Priority Districts: How are we providing systemic support?
District Name What are priority districts doing to provide systemic support to its identified priority schools? What does (do) this (these) district system (s) currently look like? What work is being done to build/enhance this (these) system(s)? How do the district’s systemic priorities impact the identified priority school (s)? How is the work of the IS and the SIF aligned to support district and building-level improvement? As you think about the work being done in non-Blueprint installing districts represented by those at your table, what is the system level work you have in common? How can MI Excel help you strengthen your impact on district systems to support priority schools?

Next Meeting is May 16, 2017 Ideas for Next Meeting
Please use the sticky notes at your tables on the chart paper by the doors Ideas for Next Meeting

My perspective on today’s meeting is like
because……

MI EXCEL COLLABORATIVE PARTNER MEETING

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