1. Assignment – Sending your professor an email

2. be formal? Audience, purpose, tone/style Ask yourself:
Who am I communicating with?
What is my relationship to the recipient/listener?
Why am I communicating?
teacher
professor
job application
etc.
be formal?

3. Who am I communicating with?
For example, when sending an …
Who am I communicating with?
What is my relationship to the recipient/listener?
Why am I communicating?
Your granny may expect,
✓ ‘Hello Grandma,’
but not
✕ ‘Yo Yo Yo, Granny!’
your professor may expect,
✓ ‘Dear Dr. Park’,
but not
✕ ‘Hey Doc,’
a close friend may expect,
✓ ‘Hey Dave, what’s up?,’
but not
✕ ‘Dear Mr. Smith,’

4. Reason for missing class
Task 1 – write an apology
Include:
1. An appropriate salutation
2. A sentence or two identifying who you are
2. An explanation of the purpose of the
3. The main content/message (body) of the
4. A suitable closing
5. A signature
Name:
DongMin Kim
Reason for missing class
Class Name:
Ricky
Visited hometown.
Battery on cell phone died so alarm on phone did not go off in the morning. Woke up late. Rushed to the bus stop without eating
breakfast but missed the early bus.
To:
David Jones (his English teacher)
Class:
Advanced conversation
Student I.D
purpose:
To explain absence from class

5. Bad example Subject: Hi Mr. Steve Hi Mr. David.
Hello, my name is Sumin Park. My student I.D number is My class name is Sumin Park.
I visited my hometown this weekend as I hadn’t been home for a long time. Unfortunately the battery on my cell phone died and so my alarm did not go off. I woke up late, and although I rushed to the station I missed the early bus.   
Sorry. I love you.
Thank you for reading my .
Park Sumin
purpose, and class is missing
Class name is same as actual name
This long explanation is not necessary. In an you should be clear and concise

6. Good example Subject: Absence From Class Dear Mr. Jones, / Dear David,
My name is DongMin Kim from your advanced conversation class. My student I.D number is My class name is Ricky. I am writing to apologize for being absent from class on Monday.
I visited my hometown and unfortunately could return to Ansan on time.
If there is anything I need to catch up on please let me know.
Sorry once again,
Yours sincerely, / Sincerely, / Regards,
DongMin Kim

7. Task 2 – re-schedule an appointment
Include:
1. An appropriate salutation
2. A sentence or two identifying who you are
2. An explanation of the purpose of the
3. The main content/message (body) of the
4. A suitable closing
5. A signature
Name:
Sumin Park
Details
Original meeting date – Mon 11th
Need to return to hometown
Grandmother is sick
Parents took her to hospital, and she is very unwell
She is 93 years old next week
Wants to re-schedule to Tues 12th
To:
Steve Smith (his English teacher)
Class:
Intermediate humanities class
Student I.D
purpose:
To reschedule appointment

8. Good example Subject: Re-schedule appointment
Dear Mr. Smith, / Dear Steve,
My name is Sumin Park from your business/economics low level class. My student I.D number is This is to let you know that I will not be able to attend our scheduled meeting on Monday the 11th.
I will be returning to my hometown and, unfortunately, will not be back in time to attend. I wonder if we could re-schedule to Tuesday the 12th instead.
I apologize for any inconvenience caused.
Yours sincerely, / Sincerely, / Regards,
Sumin Park

9. Adding a ‘signature file’
Full name
Major (and minor?)
Name of University and year of graduation (if applicable)
Phone number
address
Thank you Arthur!

10. Adding a “signature file” (in Gmail)

11. Adding a “signature file”
Tips
keep it concise
include only 1 address
make it look neat and tidy
bold your name
- make it look professional
Kim SuBin
Hanyang University ERICA Campus
Mechanical Engineering
Cell:

12. Assignment 1 Instructions
The new semester has just begun and you have decided to send an to your foreign professor briefly introducing yourself.
A few ideas for what you might include are:
what your major is,
a comment on last semester’s positive experiences in EC2
academic plans for the coming semester,
what you are looking forward to most in this class,
areas in English where you like to improve/strengthen
preparing for internship etc.

13. Instructions
Your should be formal, well structured, and appropriate.
Do not write things like:
✕ “I love puppies and kittens,”
✕ “I love sleeping,”
✕ “There are four people in my family,”
Similarly, you should not write about:
✕ Your love of chicken and beer
✕ Your cute girlfriend
✕ Your favorite soccer team
I am not a professor (Dr). As we have known each other for a few weeks now, I am comfortable if you start your
Dear Mike,

14. Finally,
Send your to by the submission date
Also, print the and submit it in class to Mike.
Use a sensible font and font size. Presentation is part of the grade.
The body section (self-introduction) should be words
Write an appropriate subject
Include a professional looking signature file
Good Luck!