1. Faculty On-boarding
School of Medicine

2. Faculty Affairs SOM Faculty Affairs New Faculty On-boarding Processes:
Electronic
On-boarding
System
Web Site
SOM
Faculty On-boarding
Orientation

3. The Intranet Explorer Icon
Accessing On-Boarding System
The overview of the new on-boarding system you will preview today is still in the development stage.
The finished system’s go-live-date is scheduled for the latter part of February.
But we wanted to give you an early preview of the basic design and how it will accessed.
The system will be accessed through the Lawson Portal.
Click:
The Intranet Explorer Icon
Click:
Hot Spots

4. Click:
Lawson Portal

5. Your Novell User Name and Password
Enter:
Your Novell User Name and Password

6. Faculty On-boarding Tab will appear here

7. Lead Appointment Request Dashboard
This is the “Faculty Appointment Request” dashboard
It will replace the Clincial Provider and Appointment Request Form
New Faculty Information will be entered and temporarily retained here
Information is entered by linking to the “New Faculty Information form” located on this dashboard
This dashboard lists:
New faculty Names
Start Date s
Primary Positions
Completion Status
If forms are saved with complete information a “Y” will appear in this column
If forms are saved with incomplete information an “N” will appear in this column
All Information remains on this Dashboard until the “Route” feature is selected.
You will be able to:
Edit Information
Route Completed Forms
View: “Saved” New Faculty Information Forms
Click “New Faculty Information” form link
Click:
Add a New
Faculty
Entry

8. New Faculty Information Form
The
New Faculty Information Form
Blank Form

9. New Faculty Information Form
After completed, It will appear on the on the Lead “Faculty Appointment Request” Dashboard
Once the Information form is SAVED, the information will appear on the:
Faculty Appointment Request Dashboard

10. Edit to change New Faculty Information
Lead Appointment Request Dashboard
Click:
Edit to change New Faculty Information

11. Lead Appointment Request Dashboard
This is where you edit your Saved Faculty Information form

12. Lead Appointment Request Dashboard
When a new faculty’s information is COMPETE, you select the ROUTE feature.
Click:
To Route

13. Name for “Read Only” New Faculty
Lead Master Department Dashboard
When the “Route” Feature is selected, the new faculty’s name will electronically transfer:
From: the Appointment Request Dashboard
To: the On-boarding Master View Dashboard
Click:
Name for “Read Only” New Faculty
Info

14. “Read Only” New Faculty Information
Lead Master Department Dashboard
“Read Only” New Faculty Information

15. Lead Master Department Dashboard
This dashboard has some of the same information and capabilities as the Appointment Request dashboard but it includes columns for:
Activities
Overall Status

16. Lead Master Department Dashboard
Click:
View For Faculty’s
Activities

17. Lead Master Department Dashboard
When the “Activites” Feature for a new faculty is selected:
A drop-down menu is displayed of each specific on-boarding activity with a brightly colored status visual alert.
Complete
Past Due
2 Weeks
Not Started or In process

18. Faculty On-boarding Activities
Departmental Offer Letter Sent
Departmental Offer Letter Received
CV Received by Dean's Office
Faculty Appointment for Clinical Providers
Academic Appointments for non-Clinical providers (Ph.D's, Affiliates who are typically non-salaried , and Research Faculty who will not provide any patient care services)
VISA Requested
VISA Obtained
Lawson Data Form
Credentialing: MACM
Credentialing: DEA
Credentialing: Medical Staff Application Received
PAR Supporting Document Received: DEA Certificate
PAR Supporting Document Received: Board Certification
Telephone Line Available
Telephone Installed
Voic Installed
Pager Ordered
Pager Received
Blackberry Ordered
Blackberry Received
Business Cards Ordered
Prescription Pads Ordered
Appointment Cards Ordered
Fingerprint/Background Check Conducted
Drug Test Administered
Fingerprint/Background Check Completed Successfully
Drug Test Completed Successfully
Support Staff Arranged
Badge Access Granted
Business Cards Received
Prescription Pads Received
Appointment Cards Received
Lab Coat Ordered
Lab Coat Received
Dry Cleaning of Lab Coat
Initiate FOB Service Desk Ticket #
Computer Ordered
Computer Location Evaluation
Computer Wiring
Computer Received
Computer Tagged
Computer Installed
Printer Ordered
Badge Picture Taken
Library Checkout Privileges Granted
Office Space Procured
Paint and patch
Office Furniture Obtained
Office Furniture Received
Clinical /Lab Space Obtained
Keys Requested
This is a partial list of On-boarding Activities for new faculty.
This list was complied using other on-boarding list, interviewing Central Support departments (HR, Compliance, DIS, Environmental Health & Safety, Student Employee Health and Research)
Credentialing: Approval Effective Date Assigned
Create PAR
PAR Supporting Document Received : State Medical License

19. Faculty On-boarding Training
Schedule for New System Training Sessions:
Monday, Feb :00 am – 12:00 pm
Friday, Feb. 26 – 2:00 pm – 4:00 pm
Location: CW-308
Questions???

20. Questions??? Please contact us:
Kathy Pipitone, ext ,
Linda Barker, ext ,