1. About This Lesson Developing Great Content Preparing Great Design
Conducting Great Delivery
PRESENTATION SKILLS FOR MANAGERS

2. Most Presenters and Presentations put you to…

4. Problems with Presentations
No Clear Point No Audience Benefit No Clear Flow Too Detailed Too Long

5. Are you ready do go beyond the basics?
Are you ready to learn how to convert a boring presentation into active audience engagement?
Are you ready to learn how to fine tune your delivery with clear stories, compelling visuals and confidence?

6. We are Visual Creatures

9. Researchers have discovered that ideas are much more likely to be remembered if they are presented as pictures instead of words or pictures paired with words.
BIRD

10. Picture Superiority Effect (PSE)
Psychologists call it: Picture Superiority Effect (PSE)
Picture Superiority Effect (PSE)
Psychologists call it: Picture Superiority Effect (PSE)

11. If information is presented orally, people remember about 10% of the content 72 hours later. That figure goes up to 65% if you add picture.
65%
BIRD
10%

12. According to John Medina, your brain interprets every letter as a picture so wordy slides literally choke your brain. B
According to John Medina, your brain interprets every letter as a picture so wordy slides literally choke your brain.

13. Here is an example of how a mediocre presenter would launch the MacBook Air. They would try to squeeze every piece of information onto one slide – along with different font styles, colors, etc.

14. Five Elements Of Great Presentation(5P’s)
Five elements make up a great presentation for you and your audience:
Planning
Preparation
Pattern
Presentation
Performance Evaluation
PRESENTATION SKILLS FOR MANAGERS

15. Step One: Planning

18. Truly great presenters visualize, plan and create ideas on paper (or whiteboards) well before they open the presentation software

19. THINKING SKETCHING BUILDING SLIDES SCRIPTING REHEARSING
Design experts recommend that presenters spend the majority of their time thinking, sketching and scripting.
But only one third of that time is spent building slides. Another third is rehearsing, but the first third is spent collecting ideas, organizing ideas, and sketching the story.
THINKING
SKETCHING
BUILDING
SLIDES
SCRIPTING
REHEARSING
90 HOURS 30 SLIDES
Design experts recommend that presenters spend the majority of their time thinking, sketching and scripting. Nancy Duarte recommends that a presenter spend 90 hours creating an hour long presentation with 30 slides. But only one third of that time is spent building slides. Another third is rehearsing, but the first third is spent collecting ideas, organizing ideas, and sketching the story.

21. Analyzing Your Audience
What are their needs?
What is their knowledge level?
What is their attitude – how do they feel about the topic?
Demographic Information – this may include the age, gender, culture, and language of the audience members.
PRESENTATION SKILLS FOR MANAGERS

23. Information and time management
Before you start your research to gather relevant information, there are three questions that should be considered:
What do I want my audience to gain?
What might they already know about my topic?
What is the objective of the presentation?
PRESENTATION SKILLS FOR MANAGERS

24. Converting Your Information Into An Outline with time limitations 3-D Outline
PRESENTATION SKILLS FOR MANAGERS

26. Step Two: preparation
Prepare the place
Use visual aids
Practice…

27. First Rule: Prepare the place

28. Second Rule: Use Visual aids
PowerPoint
Overhead Projector
White board

29. BUILDING GREAT DESIGN
PRESENTATION SKILLS FOR MANAGERS

30. Presentation Design Key Rules When Creating Bulleted Text:
Use one concept per slide
Use key words and phrases
Make your bullet points consistent in structure
PRESENTATION SKILLS FOR MANAGERS

31. Three Keys of Great Design
Layout
Consistency
Color =
Great Slide Presentation Design
PRESENTATION SKILLS FOR MANAGERS

32. Layout
Consider your layout to be like the skeleton of your presentation .. Just as our skeleton support our bodies, your layout should support your message and provide structure.
PRESENTATION SKILLS FOR MANAGERS

33. Consistency You must be consistent in the following design elements:
Your placement of text and images
Your fonts style and sizes
Your background
The style and treatment of your imagery
Your charts
PRESENTATION SKILLS FOR MANAGERS

34. Color 3. Color Use high contrast to increase legibility
Colors should not clash – they should have a high degree of harmony
Avoid clutter by using no more than four colors in your presentation
PRESENTATION SKILLS FOR MANAGERS

35. Consistent Fonts
There are two main classifications of fonts Serif and Sans Serif Serif fonts have small flourishes extending from the main strokes of each letter: Times New Roman Book Antiqua Bookman Olds Style
PRESENTATION SKILLS FOR MANAGERS

36. More On Fonts
Sans Serif fonts are easier to read both on screen and in your presentations:
Arial
Verdana
Arial Black
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37. Comic Sans Bradley Hand Freestyle Script Warning On Fonts
Some people think that it is cute to use every font in the pack on their PC:
Wrong !!!!
Comic Sans
Bradley Hand
Freestyle Script
PRESENTATION SKILLS FOR MANAGERS

38. Tips For Planning Great Slides
Use slides sparingly. Avoid the overuse of slides …
Make slides pictorial .. Graphs, flowcharts, etc all give the viewer an better insight
( A picture is worth a 1000 words)
Minimum font size is 20 point
PRESENTATION SKILLS FOR MANAGERS

39. Design Guidelines
Be careful about the use of massive numbers in your slides;
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40. Graphs Work Nicely
PRESENTATION SKILLS FOR MANAGERS

41. Bad Example
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42. PRESENTATION SKILLS FOR MANAGERS

43. PRESENTATION SKILLS FOR MANAGERS

44. Other Good Examples To Consider
PRESENTATION SKILLS FOR MANAGERS

45. PRESENTATION SKILLS FOR MANAGERS

47. Third Rule:
Practice.. Practice… and Practice

50. Don’t be afraid! Fight fear with The audience wants:
To hear your story
For you to succeed
For you to use their time well
Fight fear with
You mental attitude
Practicing well
The simple techniques we’ll show you

51. Step Three: Pattern Developing Great Content
PRESENTATION SKILLS FOR MANAGERS

52. • Focus on a linear building of information: Introduction • Point A
• Avoid complex, linking arguments.
• Focus on a linear building of information:
Introduction
• Point A
• Point B
• Point C
Summary / Conclusion

53. Outline Format A golden rule of presentations is to:
The format is in three parts:
The Introduction
The Body
The Conclusion
A golden rule of presentations is to:
tell the audience what you are going to tell them (Introduction)
then tell them (Body of Presentation)
finally tell them what you have told them (Conclusion)
PRESENTATION SKILLS FOR MANAGERS

54. Outlines : Introduction
The introduction is your opportunity to introduce yourself and your presentation and also to: gain the attention of the audience, interest the audience and establish a rapport with them

55. Outlines Introduction:
Should include an agenda and clarify the goals and objectives of your presentation.
Can include an overview of a situation, a statement of the current situation of the organization, or a recap of history.
Can use the strategies that help an introduction get attention: a quote, a question, humor, a creative image, or a sharing of emotions
PRESENTATION SKILLS FOR MANAGERS

56. Outline format :body present your findings
make it clear to the audience the point of transition from introduction to body.
will be easiest to write first.
PRESENTATION SKILLS FOR MANAGERS

57. Outline Format: conclusion
Summarize the main points of your presentation
Provide closure, and leave an impression
Can consist of recommendations, future directions, next steps to take, and so forth
PRESENTATION SKILLS FOR MANAGERS

58. Step 4: Presentation Conducting Great Delivery
PRESENTATION SKILLS FOR MANAGERS

59. Delivering Your Presentation
Voice
Language Usage
Movement
Body Language =
Great Delivery
PRESENTATION SKILLS FOR MANAGERS

60. Managing Your Voice
Try to sound natural, so your rhythm and tone is appropriate to the message you are delivering
PRESENTATION SKILLS FOR MANAGERS

61. Managing Your Voice Volume
Speak loudly enough to reach all the members audience without overpowering those closest to you.
Avoid speaking in monotone. Put some feeling into your voice and make it livelier by changes in your intonation.
Practice, and you can figure out what sounds natural and appropriate for the points you are making.
PRESENTATION SKILLS FOR MANAGERS

62. Language Usage Speak confidently Show interest Speak with feeling
Use short sentences
Use “Phrase and Pause” technique
Short simple words
Speak slowly and clearly
PRESENTATION SKILLS FOR MANAGERS

63. Movement Work the room and work the audience
Move with purpose – not because you are nervous
Be natural
Stand still to make an important point
PRESENTATION SKILLS FOR MANAGERS

64. How to stand?
Face the audience
Move with authority
Kind of Movements

65. Body Language Stand straight – radiate energy Be relaxed – be casual
Use your hands, arms and gestures
But carefully !!
Make eye contact with your audience
Three to Five seconds per person
PRESENTATION SKILLS FOR MANAGERS

66. More On Body Language Watch your hands Don’t handcuff yourself
Don’t cross your arms
Don’t wring your hands
Watch the way you stand
PRESENTATION SKILLS FOR MANAGERS

67. In Advance Of Your Presentation
Practice – a lot.
Don’t just think your presentation through; act it out, in front of your friends, or family.
Time each section of your presentation and develop a schedule
PRESENTATION SKILLS FOR MANAGERS

68. Memorize the first two minutes of your presentation, so you breeze on through on time when the butterflies are most active.
PRESENTATION SKILLS FOR MANAGERS

69. In The Hours Before Your Presentation
Think Positive Thoughts
Visualize yourself feeling at ease with your audience
Use “affirmation” …. I can do this, I am prepared, It will go well.
PRESENTATION SKILLS FOR MANAGERS

70. Make sure all of your equipment is working properly
Go to the washroom before you go on stage ..
Don’t laugh !!
Lick your lips just before you begin to speak
PRESENTATION SKILLS FOR MANAGERS

71. Key Point People in the audience are human also.
They want to hear what you have to say
AND
They want you to succeed !
PRESENTATION SKILLS FOR MANAGERS

72. When You Enter The Room
Focus on making your movements fluid and confident
Not too fast and not too slow
Find a few friendly faces in the room
SMILE
Show that you want to be there
Be yourself
PRESENTATION SKILLS FOR MANAGERS

73. PRESENTATION SKILLS FOR MANAGERS

74. Handling Tough Situations
It doesn’t always work out perfectly
Be Prepared
PRESENTATION SKILLS FOR MANAGERS

75. Some Examples Distractions in the Audience People with Blackberries
People talking to their neighbors
People who are rude
People who know it all
Equipment failure
Moderator says “hurry up”
PRESENTATION SKILLS FOR MANAGERS

76. Planning for the Questions
Anticipate the questions ahead of time
Listen carefully to the questioner
Repeat or rephrase the question
Answer clearly and concisely
Go to the next question
PRESENTATION SKILLS FOR MANAGERS

77. More On Questions Sometimes people like to ask 3,268 questions
Others in the room could care less
What do you do?
Tell them to come up and talk to you later
PRESENTATION SKILLS FOR MANAGERS

78. More On Questions
What happens if someone ask you a question and you don’t have a clue what the answer is?
PRESENTATION SKILLS FOR MANAGERS

79. Answer Do not stand there with a dumb look on your face …
Instead – tell them to come up and talk to you after the presentation.
You have 10 minutes to think up something smart or find a new topic.
PRESENTATION SKILLS FOR MANAGERS

80. Dealing With Disasters
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81. Examples Equipment Failure Dead PowerPoint Run out of time
You forget where you are in the presentation
PRESENTATION SKILLS FOR MANAGERS

82. Final Thoughts You will be great Practice … Practice … Practice
People really want to hear what you have to say
PRESENTATION SKILLS FOR MANAGERS

84. Presentation skills