1. Manage your Interest Group
CIRCABC Module 2
Manage your Interest Group
DIGIT A3
By DIGIT-CIRCABC-SUPPORT
Thursday, 15 November 2018 1

2. Content What is CIRCABC? How to access CIRCABC?
How to sign up to ECAS?
How to reset a password?
Update personal information
Create a new Interest Group
Manage access to your IG
Join the IG
Invite new user
Change profile
Remove membership

3. Content Manage the access profile Manage permission to spaces
Export and Import Profiles
Manage space sharing
Recover deleted documents
Newsgroups
Notifications
Information service
Manage look & feel
What else?
Contact

4. What is CIRCABC?
CIRCABC is a web-based service provided by the European Commission. It is used to create collaborative workspaces where communities of users can work together and share information and resources.
CIRCABC is a service managed and provided by ISA framework
OSS (Open Source Software version) of CIRCABC is available on Joinup:

5. Try CIRCABC as an online service at https://circabc.europa.eu
What is CIRCABC?
Try CIRCABC as an online service at
(Production)
(Testing)
(Training)

6. Interest group Interest Group Information Library Events Newsgroups
Through CIRCABC, you can manage content, administer users and communicate via collaborative groups called Interest Groups:
Interest Group
Information
Library
Main folder
Release documents
Brainstorming
Meeting
Events
Newsgroups
Report topic
Organization
Members

7.  https://circabc.europa.eu
How to access CIRCABC? 

8. How to access CIRCABC?
 Select your domain:
Login

9. How to sign up to ECAS?
External users can create their ECAS account: From the external domain page Sign up or Not registered yet

10. How to sign up to ECAS?

11. How to sign up to ECAS?
They will receive an with an activation link

12. How to sign up to ECAS?
Through this link, they can set their ECAS password

13. How to reset a password?
If you (or your members) have lost your ECAS password From the right domain New password or Lost your password
External users must click on new password from the external domain page

14. How to reset a password?

16. Update personal information
External users can update their personal information
 Login

17. Update personal information
Account information
Modify my personal data

18. Update personal information
Edit your personal information and click on Submit

19. Update personal information
The personal information can now be updated in CIRCABC
Login
Administration
My account
Get data from Central User database

20. How to create a new interest group?
TAXUD CIRCA ADMIN
AGRI CIRCA ADMIN
ENV CIRCA ADMIN
RTD CIRCA ADMIN
REGIO APPLICATIONS ADMIN
MARKT CIRCA ADMIN
CLIMA CIRCABC ADMIN
COMM LSA
ENTR CIRCA ADMIN
SANCO CIRCA ADMIN
DEVCO LSA
EMPL CIRCABC ADMIN
HR IRM
For other categories contact:
DIGIT CIRCABC SUPPORT
via your local service desk
How to create a new interest group?
Send your request to your
local CIRCABC administrator with the following details:
 Title
 Leader (minimum one leader)
 Descriptions (Optional)

21. How to create a new interest group?
When the Interest Group is created you can
Invite several leaders (strongly recommended)

22. How to create a new interest group?
And  Change the title and add a descriptions

23. Manage access to your interest group
3 access modes
Membership access: Only invited users can access your IG
Registered access: Logged users (ECAS) can view the title and description of your IG
Public access: anonymous visitors (no login is required) can view the title and the description of your IG
Membership is the default access mode

24. Manage access to your interest group
Membership access: Users cannot request to join your group
Registered access & Public access: Users can request to join your goup

25. Header : Others …and now please request to join my registered group
Category : Training

26. Join the interest group
Leaders receive an automatic

27. Join the interest group
Check and accept applications

28. Join the interest group
View applicant and grant membership

29. Join the interest group
1 - Select the user
2 - Choose the profile
3 - Add to list
4 - Next
5 - Finish

30. Manage access to your interest group
The interest group visibility is defined through the menu ‘Access profiles’ of the interest group ‘administration’ menu

31. Profile = a Permission for each Service
Manage access to your interest group
Manage the visibility of your IG (Access modes)
Profile = a Permission for each Service

32. Manage access to your interest group
The below table lists the permission allowed on the library:
No-access: you cannot even read contents.
Access: read only; you can only download contents items as well as their properties.
Edit only: you can only edit any content item; you cannot create nor delete any.
Manage own: you can create, edit and delete your own contents. You can only read the documents created and managed by the other members.
Full Edit: you can create, edit and delete your own contents; you can edit any content whoever be its author.
Administer: you can manage the library,

33. Manage access to your interest group
Allow the logged-in users to access the library of your group although having no membership
- Enable the «Registred access»
- Change the profile permissions to Access

34. Invite new user
Leaders may invite any user with an ECAS account

35. 1 – Enter the identifier 2 - Search 3 - Select the user
( , UserID, Last or first Name)
2 - Search
3 - Select the user
4 - Choose the profile
5 - Add to list
6 – Next
7 - Finish

36. Invite new user
The new member is listed in the service ‘Members’

37. Change profile
‘Membership’ can be found in the ‘Administration’ menu of the interest group.

38. Change profile
Change roles and select the new profile

39. Remove membership
Users are not any longer members of the interest group. They remain ‘registered’ users and possibly member of other IGs

40. Manage the access profiles
Need to setup your own profile
Create a new access profile
From the access profiles page :

41. Manage the access profiles
Set a permissions for services

42. Manage the access profiles
The new profile is available and ready to be used

43. Manage the access profiles
Delete a profile
The profile can be deleted if only it has not been assigned

44. Manage permission to spaces
You need to setup a specific permission to your spaces:
Users granted profile Italy have access to the space Italy only
Users granted profile Spain have access to the space Spain only
Users granted profile France have access to the space France only
Create spaces and profiles:
Profiles
Library

45. Manage permission to spaces
From the Administration panel of each space

46. Manage permission to spaces
The default permission for Italy Spain and France is access. So cancel the Inherit Parent Space Permissions

47. Manage permission to spaces
and grant access to the right profile only (In this case Italy)

49. Manage permission to spaces
Space Italy visible only by the profile Italy

50. Export/Import profiles
Leaders can make a group of members ready to be included in different interest groups of the same category
Step 1:
Export the profile from the first IG

51. Export/Import profiles
Step 2 Import profile to any IG from the same category and customize permission

52. Share spaces with other IG
The library spaces can be shared with other interest groups from the same category
Step 1: Leaders or Authors of IG 1 invite IG 2 to share space Step 2: Leaders or Authors of IG 2 make the shared space available in the IG 2

53. Share spaces with other IG (Step 1)
View Details

54. Share spaces with other IG (Step 1)
Invite an IG to share our space and select the permission you want to give to the members of this IG

55. Share spaces with other IG (Step 1)
If the maximum permission is Full Edit:
Permissions given to the library of the invited IG
Right permissions to our space
Lib Admin
Lib Full Edit
Lib Access
IG "CIRCABC team" is now invited to share our space

56. Share spaces with other IG (Step 2)
Make the shared space available in library of the IG 2

57. Library: recover deleted documents
‘Manage deleted items’ can be found from the ‘Administration’ menu of the LIBRARY

58. Library: recover deleted documents
The library administrator (Leader) can recover
the documents deleted during a given span of time
specific documents (selected from name or content,…)

59. Newsgroups
Newsgroups is the online discussion of your IG where members can hold conversations in the form of posted messages The discussion can be moderated: Posted message might need to be approved by a moderator before it becomes visible

60. Newsgroups
Newsgroups is made by forums
Forum contains topics

61. Newsgroups To start the discussion leaders must first create a forum
Name the forum and specify if it's moderated or not

62. Newsgroups
Leaders, authors , contributors or anyone can access and post can create a topic in a forum

63. Newsgroups

64. Newsgroups
or reply to existing topic

65. Notifications
You can subscribe to the notification for the library or newsgroups
Leaders may set up a notification status for single users or for profiles

66. Notifications Let the search box empty and click ‘search’:
All the existing profiles are listed
Select the profile
Select Subscribed
Add to list

67. Notifications
All the members with profile ‘Access’ receive a notification whenever a document is uploaded into the library

68. Notifications
What a notification looks like

69. Information service Static website hosted in the Interest group,
Allows leaders to present their interest group

70. Information service
Add your ‘mini-website’ as content of the ‘information’ service

71. Information service
Create a space wherein you upload the images relating to the html file loaded in ‘content’ (similar to a ‘file folder’ in Windows)

72. Information service You link the content to the space through an index
This index can be configured through command ‘Edit Information service properties’ in the ‘Administration’ section of the ‘Information’ service

73. Information service
The index has the same name as the htm(l) file uploaded as a content of the information service

74. Information service
Now you can get a preview of the information page (in the same or another window)

75. Information service
Whoever is granted access to the ‘information’ service can see this page by clicking ‘Information’ on the services menu

76. Manage look & feel
Through the "Manage look & feel" feature Leaders can customize the navigation preferences

77. Manage look & feel
Navigation Preferences & Custom Logo are available from the IG administration menu

78. Manage look & feel
Navigation preferences for library

79. What else? Build a restricted and public access to the library
Bulk user invitation
Events
Logs
Keywords
Customize document properties
Mail to members
Discussion linked to a document
Search

80. Thank you for your attention!
Questions time
And for the questions we cannot answer
The guides (CIRCABC HUB) available in the category DIGIT in CIRCABC
The support team via your local helpdesk
Thank you for your attention!