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Steering and Compliance Review Team Initial Meeting

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Presentation on theme: "Steering and Compliance Review Team Initial Meeting"— Presentation transcript:

1 Steering and Compliance Review Team Initial Meeting
RCC Organization for SACS Reaffirmation Roles and Functions of the Committee The Compliance Review Institutional Timetable (Draft) Next Steps 11/15/2018

2 Initial SACS Organization
Board of Trustees Advisory Group TBD Policy Guidance LEADERSHIP TEAM McInnis 5. VP SS Barbee Howald Simpson 7. Bittle Smith Council QEP Committee TBD Based on Topic (Forms when Topic Selection Committee disbands.) QEP Topic Selection Committee Co-Chair – Amir Niczad Co-Chair Kevin Parsons Carole Gibson Treaci Etheridge Carlotta Knots Sharon Goodman Sharon Ried Bruce Blackmon Lucinda Cole John Robich Steering Committee (Compliance Review) Co-Chair - Bill Council Co-Chair – Alan Questell Debbie Cashwell Terry Rosberg Thomas Tyson Teng Veng Support and Advice Support Cell As Needed. Constituent Input SPOL Implementation Chair – Bill Council Lucinda Cole Michael Privette Bobby Ritter Carl Howald Chihoko Terry Renae Craven Debra Hardison Compliance Certfication Committee TBD Support Oversight & Direction 11/15/2018

3 Steering and Compliance Review Team Initial Meeting
RCC Organization for SACS Reaffirmation Roles and Functions of the Committee The Compliance Review Institutional Milestones (Draft) Next Steps 11/15/2018

4 Roles and Functions Develop Expertise in SACS Core Requirements, Comprehensive Standards, and Federal Requirements Conduct the Compliance Review Provide Technical Advice and Assistance to Participants in the Reaffirmation Process Manage the Process Inform and Advise the Leadership Team Keep the Various Constituencies of the Institution Informed as Required 11/15/2018

5 Roles and Functions “Expertise”??????????
“Dissect” Requirements and Standards Resources SACS Commission on Colleges: 2010 Edition of the Principles of Accreditation: Foundation for Quality Enhancement February 2010 Update of the Handbook for Institutions Seeking Reaffirmation rmation.pdf Resource Manual for the Principles of Accreditation: Foundations for Quality Enhancement September Templates for the Compliance Certification Sep 2009 Browse the Website The IE&A Office (Top Floor East Side Condor) General/Accreditation Liaison – Bill Council Data Mining – Chihoko Terry Planning or Reporting – Lucinda Cole 11/15/2018

6 Steering and Compliance Review Team Initial Meeting
RCC Organization for SACS Reaffirmation Roles and Functions of the Committee The Compliance Review Institutional Timetable Next Steps 11/15/2018

7 Compliance Review What it is: Audit to Identify Areas With Issues
What it is Not: An attempt to complete the Compliance Certification Report Purpose: Develop that “expertise” Identify who should “do the work” ID Issues Problems with compliance Lack of evidence Work With and Through Existing Organization You ID Contact You Define Requirement You “Keep Score” They Review, Analyze, Document They Have the Ability to Address the Issues Will Likely Be a Member of the Compliance Certification Team and a Compliance Standard Manager (SPOL) 11/15/2018

8 Compliance Review Products are: Our key date: Complete by September
Tools for Managing the Process Matrix Worksheet Matrix Compliance Certification Committee Identified Members Informed Members with a Basis for Action Detailed Plan for Completion of the Compliance Certification Document Our key date: Complete by September 11/15/2018

9 Steering and Compliance Review Team Initial Meeting
RCC Organization for SACS Reaffirmation Roles and Functions of the Committee The Compliance Review Institutional Milestones (Draft) Next Steps 11/15/2018

10 Milestones (1) January Appoint Compliance Review/Steering Committee Meet January 19 Receive Charge Prepare Detailed Compliance Review Plan Appoint QEP Topic Selection Committee Co-chairs Meet w/ Accreditation Liaison to define Process Initial Meeting NLT 1st Week in Feb Appoint SPOL Implementation Committee Meet Between Jan TBD Draft Implementation Plan/Budget/Coordinate External Training Assign Access Rights Leadership Team: Review, Modify, and Approve Initial Timeline Select Summer Institute on Quality Enhancement and Accreditation Attendees Address General Education Outcomes (To Available for Academic Year Planning) Planning and Accountability Committee Reviews RCC2016 Reviews and Recommends Action Plan/Workgroup Related Actions 11/15/2018

11 Milestones 2011 (2) February Leadership Team
Planning and Accountability Committee Input to RCC 2016 Reviewed and Approved RCC 2016 Presented to Trustees for Action in March SACS Orientation for President’s Council 8 Feb SACS Kickoff at Staff & Faculty Feb 15 (Brief Update at all Staff & Faculty Until Reaffirmed) Begin SACS Updates to Leadership Team 1st Monday of Month Form and Orient Advisory Committee (Meet ¼’ly Beginning in April) SPOL Implementation Team Training IE&A Input Initial Data QEP Topic Selection Committee Document Review Prepare for Open Input Solicitation Begin Data Requirement Definition Compliance Review Committee Prepare for Review Program Visit by SACS Staff Representative for 2011, 12, 13 Other Request Observer Visit by Accreditation Liaison Coordinate Visiting Team Participation Begin Style Manual Preparation 11/15/2018

12 Milestones (3) March Continue SACS Updates to Leadership Team 1st Monday of Month Begin SACS Updates to Trustees Establish Accreditation Web Presence SPOL Staff and Faculty Training (Planning Unit Representatives) IE&A Continues to Input Initial Data Business Office Budget Data Input QEP Topic Selection Committee Open Input Solicitation Continue Data Requirement Definition Compliance Review Committee Begin Review (To be complete by September 2011) Other Request Observer Visit by Accreditation Liaison Coordinate Visiting Team Participation *Planning and Accountability Committee Oversees Planning and Workgroup Activity independently of, but in close coordination with, the SACS Preparation Effort and Organization.* 11/15/2018

13 Milestones (4) April Continue SACS Updates to Leadership Team 1st Monday of Month Continue SACS Updates to Trustees SPOL Staff and Faculty Integrate SPOL into Planning Process Continue Technical Training Planning and Budgeting Documents Due QEP Topic Selection Committee Open Input Solicitation Completed Continue Data Requirement Definition Compliance Review Committee Continue Review (To be complete by September 2011) 11/15/2018

14 Milestones 2011 (5) May - August
Continue SACS Updates to Leadership Team 1st Monday of Month Continue SACS Updates to Trustees SPOL Review Progress Recommend Next Steps QEP Topic Selection Committee Open Input Analyzed for Themes Begin to Inform Themes w/ Data Compliance Review Committee Continue Review (To be complete by September 2011) Attend Quality Enhancement and Accreditation Workshop in July 11/15/2018

15 Milestones 2011 (6) September
Continue SACS Updates to Leadership Team 1st Monday of Month Continue SACS Updates to Trustees SPOL As indicated QEP Topic Selection Committee Develop Data Informed Recommendations Develop Supporting Committee Assignment Recommendation Compliance Review Committee Begin Review Report Develop Compliance Standard Manager Recommendations (SPOL) Plan Annual Meeting Attendance (Dec 3-6 in Orlando) 11/15/2018

16 Milestones (7) October Continue SACS Updates to Leadership Team 1st Monday of Month Continue SACS Updates to Trustees/QEP Topic Presented SPOL As indicated Integrate QEP QEP Committee Formed Develop Data Informed Recommendations Develop Supporting Committee Assignment Representation Compliance Review Committee Submit Review Report Submit Compliance Committee Membership Recommendation Finalize/Adjust Annual Meeting Attendance (Dec 3-6 in Orlando) 11/15/2018

17 Milestones 2011 (8) November - December
Continue SACS Updates to Leadership Team 1st Monday of Month Continue SACS Updates to Trustees SPOL As indicated Integrate QEP In Coordination w/ Planning and Accountability, Integrate Action Plan QEP Committee Formed/Topic Selection Committee Disbanded Develop Data Informed Recommendations Develop Supporting Committee Assignment Representation Compliance Certification Committee Formed and Begins Work Compliance Review Committee Provides Technical Advice and Direction to Compliance Certification and QEP Committees Provides Technical Advice to the Leadership Team and Committees Coordinates QEP and Compliance Certification Efforts Develop Staffing/Review Plans, Procedures, and Dates (to include iterative draft submissions, constituent reviews, etc.) for Leadership Team Review and Approval Attend Annual Meeting (Dec 3-6 in Orlando) 11/15/2018

18 Milestones 2012 January - December
Jan 30, 2012: Attend Leadership Orientation in Atlanta Continue SACS Updates to Leadership Team 1st Monday of Month Continue SACS Updates to Trustees Develop and Write Compliance Certification Report and QEP Submit Final Drafts in December Compliance Review/Steering Committee Coordinate and Oversee the Process With Augmentation, Act as the “Writing Team” and Technical Review Committee Attend Quality Enhancement and Accreditation Institute July 29-Aug 1 in Atlanta Attend Annual Meeting Dec 8-11 in Dallas 11/15/2018

19 Milestones 2013 Continue SACS Updates to Leadership Team 1st Monday of Month Continue SACS Updates to Trustees Prepare for On-site Review QEP Final Review and Approval Events (TBP) January Detailed Final Draft Review by All Constituents (Compliance Certification Report) February Last Review and Final Corrections (Compliance Certification Report) Final Approval by Leadership Team, President, and Trustees March Submit NLT Mar 1 (Compliance Certification Report) Small Celebration Due Mar 15 (Compliance Certification Report) March –May Respond as Required May 16 – 20 Off-site Review June Receive Report and Prepare Responses (Focused Reports) August 2 Weeks Before On-Site , QEP and Focused Reports Due September 19 – Oct 28 (?), On-site Review Respond as Appropriate 11/15/2018

20 Milestones 2014 June Review by CO June 20-22 Receive Reaffirmation
Major Celebration 11/15/2018

21 Steering and Compliance Review Team Initial Meeting
RCC Organization for SACS Reaffirmation Roles and Functions of the Committee The Compliance Review Institutional Timetable (Draft) Next Steps 11/15/2018

22 Homework Read Prepare to Discuss Detailed Plan (Who, Milestones, etc)
Prepare to Discuss Products Meet When?? 11/15/2018

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