1. Formatting and Editing Features Horizontal/Vertical Centering
Word Processing
Formatting and Editing Features
Paragraph Formats
and
Horizontal/Vertical Centering
Revised from Digital Literacy & KB Objective 4.01 Oct 2017
Created by A. Moore

2. Word Processing Word processing software – Creates text
documents, such as:
Letters s
Reports
Created by A. Moore

3. taller than it is wide (default)
Page Orientation
Direction to print on a page
width
Landscape
11” x 8 ½”
wider than it is tall
height
width
Portrait
8 ½” x 11”
taller than it is wide (default)
height
*Most word processing
documents are printed in portrait orientation

4. Typing Paper
Standard Paper Size:
8 ½ x 11 inches

5. Ways to format your font:
Text Formatting
Font – a collection of letters, punctuation marks, numbers, and special characters
Fonts
Ways to format your font:
Add color
Make bold
Underline
Italicize
Word wrap - Automatic wrapping of text from the end
of a line to the next line without pressing
the Enter key

6. Text Formatting (con’t.)
Bullets and numbering – arranges items in a list
with each item beginning with a bullet or a number.
On the home tab, in the paragraph group.

7. Document Margins
Margin – blank
space at the top,
bottom, left,
and right of a
document where
you cannot type

8. Margins (con’t.)
Header – allows you to type above the top margin on each page
Footer – allows you to type below the bottom margin on each page

9. Line Spacing
Line spacing – the spacing between lines of text in a document
Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document
Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document
Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a document
Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document

10. Editing/Editing Features
Editing - Making changes or corrections to a word
processing document.
Cut - removes the text
Copy - duplicates information
Paste - inserts text that has been cut or
copied from a document

11. TExt Alignment

12. Text Alignment
Alignment – the way text lines up along the left, right, or both margins.
Left
Align
Center
Align
Right Align
Justified

13. Left align:
Text is straight at the left margin and uneven (ragged) at the right margin

14. Text is centered between both left and right margins on the page
Center Align:
Text is centered between both left and right margins on the page

15. Right Align:
Text is straight at the right margin and uneven at the left margin

16. Justified
text is lined up along both margins with both sides straight

17. Paragraph Styles

18. Paragraphs Formats Indented – the first line of
a paragraph is indented
the Tab key is used to indent paragraphs
Used when formatting reports
Block style – all lines of text are aligned at the left margin
the first line of a paragraph is not indented
Used when formatting letters and s
Example:
XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXX
Example:
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXX

19. Paragraphs Formats (con’t.)
Hanging indent – a temporary left margin that indents all lines except the first line of text
the first line is flush (aligned) with the left margin; each additional line is indented
commonly used when creating a bibliography/work cited page
GCFLearn hanging indent video ging+indent
Example:
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

20. Centering Word Documents

21. Text is centered between the top and bottom margins
Vertical Centering
Text is centered between the top and bottom margins
Examples:
Invitations
Announcements
Cards
Title Pages
Some Titles

22. Vertical Centering Page Layout Tab Page Setup Dialog Box Layout Tab
Change Vertical Alignment to Center

23. American Heart Association
Horizontal Centering – Text is centered between the left and right margin.
Lets Hoop It Up!!!
Participate in our
Hoops For Heart
Campaign to help raise money for the
American Heart Association
February 27-March 3, 2006
See your PE teacher for more details.

24. Horizontal Centering Using the RIBBON
Home Tab
Paragraph Section
Center Button

25. Horizontal Centering Using the DIALOG BOX
Home Tab
Paragraph Dialog Box
Use drop down to change alignment

26. Let’s Apply Your Skills….