1. Data Pipeline Town Hall May 24, 2018
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder
Lists are generated from IdM groups LEAs are responsible for maintaining the groups Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers. Thank you
Samples of kick-backs
Delivery Problems
No Longer Valid Address
Undeliverable – failed to reach recipient
Resigned
Left the district
New Point of Contact 3

4. Colorado Department of Education Identity Management
Access Management
Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? 4

5. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

6. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

7. Introductions

8. Today’s Agenda
Open Collections in Data Pipeline
Summer Town Hall Calendar
Special Education Discipline
SBD
Kindergarten School Readiness
READ Collection
Student End of Year

9. Open Collections in Data Pipeline

10. Open Data Pipeline Collections
Year Round
Directory (School Code Changes (Due 6/30/2018)
RITS
EDIS
Periodic
Designated Agency (Due 8/31/2018)
AEC
READ
School Discipline and Attendance
CO PSAT/SAT
CMAS
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link
Discipline Interchange 10

11. Open Data Pipeline Collections
11/15/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link Snapshot
Student End of Year Snapshot
Special Education Discipline Snapshot
Special Education End of Year Snapshot
Coming Soon
CoALT DLM (Opens May 30th) 11

12. Town Hall Summer Calendar

13. Town Hall Summer Calendar
In the months of June, July and August, Town Hall will meet every other Thursday.
Here is the schedule of days we will have Data Pipeline Town Hall.
June 14th and 28th
July 12th and 26th
August 9th and 23rd

14. Special Education IEP

15. Enrich – Data Pipeline
CDE and Frontline are aware of the reported issue with EOY files not coming over from Enrich to Data Pipeline and are working on a resolution.
Once the reason has been identified and the problem resolved an will go back out to Admin Units through CESUG.
Thank you for your patience while we work to isolate the cause and find a long-term solution.
Special Education IEP – Kristi Gleason – (303)

16. Special Education Discipline

17. Special Education Discipline – Upcoming Webinar
OFFICE HOURS:
Wed May 30 2:00–3:00 pm reminders and time for questions
Login Information:
Call-in number:
* reminder will be sent prior to webinar!
Special Education Discipline - Lindsey Heitman - (303)

18. Special Education Discipline TIMELINE
Monday May 7th Discipline Action File uploaded
Thursday June 7th 1 snapshot created by this date (AUs)
Wed. July 11th Interchange errors cleared
Up Next
If your district has no SPED discipline actions to report so far, please mark exempt in the Pipeline. You can later reverse it and upload a file if an action occurs before the end of school.

19. Special Education Discipline- No Discipline Actions
How to report your district has no discipline actions:
Under the Discipline Tab choose No Discipline Actions
Select the School Year, Click Submit
Mark Yes under No Discipline Actions and click Save
Be sure you see the “Successful Save” message at the top
*No file is necessary

20. Special Education Discipline – Status Dashboard Screen
AU/SPI role can filter on File Type – Discipline Action and screen will display file and or exempt status of all member districts
Special Education Discipline - Lindsey Heitman - (303)

21. Special Education Discipline: Questions?
Special Education Discipline contact information
Lindsey Heitman – (Primary contact)
Kristi Gleason –
*Please include AU # and/or District #, Error code # (if applicable), and phone number in s. Thank you!
Link to Special Education Discipline Resources: 21

22. SBD Collections
Assessment Unit

23. Tentative Review Dates
2018 SBD Reviews
Tentative Collection Dates
Assessment
Tentative Review Dates
IDM Group 1
ACCESS for ELLs
March 15th-March 28th
ACC 2
CO PSAT/SAT
May 21st- May 29th
SAT 3
CMAS
Science/Social Studies and ELA/Math (including CSLA)
CoAlt Science/Social Studies
May 21st- June 1st
CMS 4
CoAlt DLM
May 30th-June 6th
DLM

24. PSAT9, PSAT10, and SAT are the High School assessments
SAT SBD
PSAT9, PSAT10, and SAT are the High School assessments
Only students in grades 9, 10, and 11
SBD is the ONLY CHANCE to review this data
Test is given on paper and there is no vendor system for student transfers or data review
Since these tests are taken on paper and data is often bubbled in by students there will be lots of errors
Duplicate Records
If an answer sheet does not have a label and the bubbled data cannot match and existing Pre-ID record then it creates a new record. Both records will be in the SBD data.
Missing/Invalid SASIDs
Most of these records are likely to be duplicates of Pre-ID records that couldn’t be matched
There may also be new students or National Test registrations where the student didn’t not bubble in a SASID.

25. SAT SBD New Processes Student Moves Missing SASIDs NO FAILSAFE!
If a student was in two different districts for Pre-ID and Testing both districts will see the record
Responsible District and School will be blank and can be filled in by both districts. If the districts disagree, CDE will review and contact them to resolve
Missing SASIDs
Missing SASID COGNOS report provides matches from the CDE system based on available data
Updated SASIDs can be uploaded to Pipeline as an SBD file and a new SBD file can be pulled with the interchange data that links to those SASIDs

26. SAT Duplicate Scenarios
The pre-id record and the answer sheet could not be merged by College Board due to missing demographic data.
These records will be merged once the demographics are updated to match and neither record should be invalidated
2. The student moved to a different school after Pre-ID and both the Pre-ID school and the Testing school submitted valid answer sheets.
In this case the record with the matching Pre-ID and Testing school will generally have an ‘03’ invalidation already applied, but if not you can add an invalidation. The other record should not be invalidated. If they moved out of your district both of these records will be deleted (not merged) in the final data, if they are still in your district you will only have the record for the actual testing school in your final data.
3. Two valid answer sheets were returned for the Student from the same school but different tests.
In that case you should invalidate the record for the assessment that doesn’t match their grade level with an ‘01’ – Took other assessment. ‘01’ invalidated records will also be deleted from the final data.

27. SAT Error Issues
If you have a student with a missing SASID and you can’t find a matching record or identify the student
If you have a student who took the wrong test for their grade
Errors around duplicate SASIDs for Responsible District and continuous fields have been changed to warnings rather than errors. If both records belong to your district (scenario 1), make sure that the Responsible District codes do match.

28. CMAS Math, ELA and CSLA, CMAS and CoAlt Science and Social Studies
CMAS SBD
CMAS Math, ELA and CSLA, CMAS and CoAlt Science and Social Studies
Assessments for Grades 3-8
Students will have one record per assessment
Data clean up was also available in the Pearson system
SBD allows for additional validations like SASID checks and accountability checks on the continuous fields
Things to watch for
Invalid SASIDs
Off grade testers (especially Algebra and Geometry)
Missing/incorrect continuous enrollment fields
Data is calculated from the Student Interchange based on October count

29. Final Invalidation Code
CMAS SBD Issues
Final Invalidation Code
This is not updating correctly on the edit records screen. The Not Tested and Void codes can be updated and the data is saved, but it does not recalculate the Final Invalidation Code field (this is field informational only).
If you want to update the calculations on the code but have used the Edit Records screen to clean your data you can download your SBD data as a file and upload it without opening or editing the file. Then you will see the Final Invalidation Code update on the Edit Records screen. CDE can also help with this process.

30. SAT and CMAS SBD
Documents for this collection are in periodic collections –
SBD PSAT9/PSAT10/SAT
CMAS
SBD Manual is updated
Shorter
Step by step SBD walkthrough
nesbdmanual030718
Please review the manual and documentation before you start the SBD review!

31. Accountability Data Quality emails will not be sent to all districts
SBD Changes for
Accountability Data Quality s will not be sent to all districts
The Data Quality report in Data Pipeline provides the same information and can be accessed by any LEA User
Includes both vendor data and SBD data once files are uploaded
District Assessment and Accountability contacts may request the report, instructions for accessing it are on page 20 of the SBD Manual
Districts with serious data issues may still be contacted directly by accountability

32. Please start by sending an email!
SBD Support
Phone:
Please start by sending an !
s create helpdesk tickets automatically that can be tracked or sent to the most appropriate person to answer your questions
Phones will be primarily manned by Assessment staff unless we experience very high call volume
If your question involves PII, do not send it by or leave it on a voic

33. Questions?

34. Kindergarten School Readiness

35. Kindergarten School Readiness Data Collection
11/15/2018
Kindergarten School Readiness Data Collection
Upload Slide deck, data reporting fact sheet

36. Reports Ready in CEDAR
Reports from the data collection are now available in CEDAR.
LAMs will receive an by the end of the week with details of the role assignment.
Guidance on how to interpret reports
Thank you to all of you for your submissions so that we could make this happen!

37. Looking Ahead to
The data collection for the school year will be in the fall, from mid-October to mid-December.
Reminder: The kindergarten school readiness assessment menu includes the following three approved assessments:
Desired Results Developmental Profile (DRDP-K 2015)
HighScope COR for Kindergarten
Teaching Strategies GOLD®

38. Contact Tara Rhodes Early Learning Business Analyst Emily Kielmeyer
11/15/2018
Contact
Tara Rhodes
Early Learning Business Analyst
Emily Kielmeyer
Kindergarten and School Readiness Manager 38

39. READ Act Data Collection

40. 2017-18 READ Collection Timeline READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
At this time, districts should have completed or are currently working on:
Creating and submitting READ file and resolving errors
Submitting information required for the completion of the READ budget planning survey
June 15 (3 weeks away!): Districts complete submission of READ files and Budget Planning Survey by end of day – all submissions are finalized and will be locked
Once READ file is error free be sure to click the “submit to CDE” tab in the Status Dashboard to lock your data
Districts who submit programs in the “other” category within the survey will be notified by CDE and survey approval will be pending
If you have not loaded anything into pipeline, please do so. The collection has to be closed in order to submit funds on time.

41. 2017-18 READ Collection Timeline READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
Current Defects
Budget Planning Survey not submitting after saving answers (not happening for all districts). Please contact Whitney if problem occurs.
Warning RD257 “District has a duplicate SASID with another district who has submitted their file”. Please contact Whitney to identify which district duplicate SASID is with.
Recently Corrected Issues
“File Extract Download” now working for & data
If you have not loaded anything into pipeline, please do so. The collection has to be closed in order to submit funds on time.

42. READ Collection Reminders READ Act – Whitney Hutton – Hutton_W@cde
READ Collection Reminders READ Act – Whitney Hutton –
Don’t forget to include your 4-12th grade cohort students in your file
Step 1
Run the “Student Extract of 4-12th Graders with a Significant Reading Deficiency in the Prior Year” Report in Cognos.
Step 2
Run this report for the current school year ( ). Districts will be able to download an Excel file pre-populated with all READ fields for the 4-12th graders except for the READ plan field.
Step 3
Districts must add the value of READ plan 0 (No) or 1 (Yes) to indicate if the cohort student remains on a READ plan and in the cohort (1) or if they have exited the cohort based on the removal of their READ plan (0)
Step 4
Remove the ENTRY_GRADE_LEVEL column from the cohort extract report and then copy and paste information into K-3 READ file before submitting data

43. READ Collection Reminders READ Act – Whitney Hutton – Hutton_W@cde
READ Collection Reminders READ Act – Whitney Hutton –
Try to complete the READ Budget Planning Survey as soon as possible (don’t wait until last minute!)
Must be completed before you can finalize collection submission
Click here to view the guidance document on completing the Budget Planning Survey
Please start uploading files as soon as possible to allow enough time for resolving errors (don’t wait until last minute!)
All READ files must be submitted by 6/15 in order to run the duplicate SASID process
Next week I will be reaching out to districts who haven’t loaded any data files in Pipeline
Click here to view the submission status of your district

44. READ Resources READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
READ Collection resources can be found at: ine
Recorded webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc.
Questions?
Contact Whitney Westgaard Hutton, READ Data Collection Manager
Phone:

45. Student End of Year

46. Trainings and resources are posted on the Student End of Year Webpage:
Upcoming Webinars:
Tuesday, June 12, 2018: 9:30am-10:30am
Wednesday, June 20, 2018: 2:30pm-3:30pm
Morgan Holmgren – –

47. Pre-cross LEA Phase timeline
Student End of Year
Pre-cross LEA Phase timeline
Date
Event
Thursday
06/07/2018
Target: Create first End of Year Snapshot
Snapshot should include records
06/28/2018
Target: Interchanges Error Free
07/26/2018
Target: Error free Student End of Year Snapshot
09/06/2018
Soft Deadline: Submit Student End of Year Snapshot
09/13/2018
Deadline: Submit Student End of Year Snapshot
Approve initial data summary reports
Morgan Holmgren – –

48. Thank You
Next Town Hall:
Thursday, May 24, a.m.-10 a.m.