1. CHAPTER 11 EVENT BIDS
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2. Monitoring event impacts.
Social and cultural
Visitor surveys
Audience participation
Professional judging
Media exposure, publicity
Economic
Expenditure by event organisers
Infrastructure development
Employment
Tourism
Visitor movements
Visitor expenditure (event and non-event)
Survey of destination awareness
Return visits
Environmental
Environmental impact analysis (noise, waste management, damage to natural environment, use of energy and water)
2/7

3. RFP INFORMATION 3/7 Name of meeting
Dates and times. (Add alternate dates if you are flexible.)
Date you need a response by
Your goals and objectives
Your agenda
Sleeping room needs – how many and what type (singles, doubles, suites)
Meeting room needs – how many and what size (See agenda)
Rates – maximum
Specific amenities needed – spa, pool, business center, food services, room service
Food and beverage needs
A-V requirements
Participant profile (who they are, where they are coming from)
Number of participants
History
Special functions planned on or off the property
Special dietary needs
Exhibit space needs
Support services needed (ADA compliant)
Non-room space available
3/7

4. BID DETAIL covering letter cover sheet executive summery
event concept or theme
event dates and program
event city, tourism infrastructure, event infrastructure, attractions, accessibility, etc.
marketing and promotional activities
4/7

5. Venue/s and floor plans, capacity Event organisation/management Budget
Event audience
Venue/s and floor plans, capacity
Event organisation/management
Budget
Ticketing, fees
Tours, travel and accommodation
Social activities
5/7

6. Technical requirements Risk management plan
Event staffing
Staging and logistics
Special features
Event services
Technical requirements
Risk management plan
Impacts and evaluation methods
6/7

7. The End