1. Supplier Meeting regarding supply of Low Carbon Vending Services
Steph Holmes
Head of Procurement
Jessica Osowski
Category Manager – Business Services

2. Agenda 09.30- Registration and refreshments
Welcome and introduction to the day
The Low Carbon Vending Services Project, the INNOCAT Project and Procurement Process
Questions and discussion
Workshop session and feedback
Closing address- Mrs Pat McGrath- Director of Accommodation and Commercial Services
Coffee and networking
Self-guided Site Visit- Please see the campus map at the back of the room.
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3. Who is here today? Representation from the: Supply chain
UoS project team
Buyers group
INNOCAT
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4. Our commitment to low carbon
Challenging carbon reduction target
43% reduction by 2020 on a 2005 baseline
Vending is one of a number of carbon reduction projects:
Others include:
Combined Heat and Power for Western Bank
Energy saving initiatives
Green Impact (an environmental accreditation and awards scheme run by the National Union of Students)
Commitment to sustainable procurement through the DEFRA flexible framework
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5. Low Carbon Vending Services
UoS current vending service contract
ends November 2015
Review of requirements
Customer demand
staff, students, visitors
Carbon strategy
operational and embedded carbon
Collaboration with other buyers
University's Sustainable Procurement Group
INNOCAT
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6. Current Scope and Scale
University of Sheffield and Students Union – 75 vending machines
Wider buyers group - still growing……in excess of 1000
Currently contract split between 3 suppliers
Mixture of:
Cold drinks
Hot drinks
Confectionery
More information:
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7. Market Engagement Communicated the ‘unmet need’
Early market engagement
Pre-procurement
Invited your views on the feasibility of the requirement and the capability and capacity of the market to offer a solution
Contribute to achieving improvements in one or more aspects of the requirement
Contribute to a total solution
Provide a total solution, or
Deliver incremental improvements or a step change in the short, medium and long term.
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8. The unmet need is for a vending service that will:
Meet the current and future vending needs of the customer population and client 

Demonstrate a progressive reduction in operational and embodied carbon over the life of the contract 

Deliver a net positive income stream for the client (based on whole life cycle costs)
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10. Buyers Group
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11. Response from the supply chain?
Positive - clearly some suppliers motivated
Confident that we can deliver progressive reduction in carbon footprint without compromising income and quality
Need to work together with supplier(s)
Develop a procurement strategy and contract that facilitates the required outcomes
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12. Procurement Strategy
Following market engagement we will develop a Procurement Strategy
Specification
Procurement approach
Evaluation criteria
Contract arrangements
How can our procurement process support on-going supply chain innovation to deliver a progressively lower carbon vending services?
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13. Indicative Procurement Timeline
Nov/Dec 2014 – Summary findings of market consultation – opportunity to comment
End Jan 2015– Advertise tender and pre-qualification
End Feb 2015– ITPD distributed
May 2015– Competitive Dialogue
August 2015– Best and Final offers
Autumn 2015 – Award
Jan 2016 – New contract on site
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© The University of Sheffield