1. Data Pipeline Town Hall April 5th, 2018
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder
Lists are generated from IdM groups LEAs are responsible for maintaining the groups Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers. Thank you 3

4. Colorado Department of Education Identity Managementml
Frequently Asked Questions 1-12
#12 Where can I find the Identity Management role mappings for Data Pipeline and other applications?
yManagementGroups.xls
Access Management 4

5. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

6. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

7. Introductions

8. Open Collections in Data Pipeline Student Biographical Data (SBD)
Today’s Agenda
Open Collections in Data Pipeline
Student Biographical Data (SBD)
READ Collection
Student End of Year
School Discipline and Attendance
Teacher Student Data Link

9. Town Hall Presentations
Today’s Presentation is available in Adobe
Left Hand Corner
Select the Presentation
Choose “Download File(s)
Window will pop up
“Click to Download”
Open with Microsoft PowerPoint
You can find upcoming and archived trainings here: datapipeline/train_trainings

10. Data Pipeline Definitions

11. Open Collections in Data Pipeline

12. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
Designated Agency (Due 8/31/2018)
Pre-ID/SBD
Report Card March
AEC
READ (Opens April 2nd)
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link
Discipline Interchange (Opens April 2nd) 12

13. Open Data Pipeline Collections
11/15/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link Snapshot
Student End of Year (Soft Opening)
Coming Soon
School Discipline and Attendance (Opens 5/2/2018)
Special Education Discipline Snapshot (Opens 5/1/2018) 13

14. Student Biographical Data (SBD)

15. 2018 SBD Reviews Tentative SBD review window dates: Assessment
Tentative Review Dates 1
ACCESS for ELLs
March 15th-March 28th 2
CO PSAT/SAT
May 17th-May 24th 3
CMAS
Science/Social Studies and ELA/Math (including CSLA)
CoAlt Science/Social Studies
May 21st-May 31st 4
CoAlt DLM
May 30th-June 6th

16. Questions? Contact us: ACCESS for ELLs CO PSAT/SAT CMAS CoAlt DLM
SBD Review Contacts
Jasmine Carey
ACCESS for ELLs
CMAS
CoAlt DLM
Questions? Contact us:
Shangte Shen
CO PSAT/SAT

17. READ Act Data Collection

18. 2017-18 READ Collection Timeline READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
March 1: READ Budget Planning Survey soft open – districts can submit budget planning survey
March 26: READ collection is in soft open – districts can submit data files
April 2: READ collection opens
June 15: Districts complete submission of READ files and Budget Planning Survey by close of business – all submissions are finalized and submissions will be locked
June 22: CDE conducts duplicate SASID process
June 22-June 29: Districts work with each other to clear duplicate SASIDS
July 2: Districts resubmit with duplicates removed from file and the READ collection closes
READ verification form is due July 6: Signed by superintendent
At this time, districts can start creating and submitting READ file to ensure correct file layout and creating and submitting information required for the completion of the READ budget survey.

19. No changes to the 2017-18 data elements
What’s New for 2018? READ Act – Whitney Hutton –
No changes to the data elements
No significant changes to business rules
New report in Cognos that identifies students who were identified with an SRD and/or on a READ plan in the prior year, regardless of district
Report: Student Extract of 1-3rd Graders with an SRD and/or READ Plan in the Prior Year
Report will be available to pull all year
New for this year, we’ve created a report in Cognos that pull students who were identified with an SRD and/or on a READ plan The month or April can be a pretty slow month for READ. Since April is a pretty slow month for READ, this report is something that you could start working on now if you would like.

20. How to Access READ Reports READ Act – Whitney Hutton – Hutton_W@cde
How to Access READ Reports READ Act – Whitney Hutton –
Step 1: Select Cognos Report in Data Pipeline
Step 2: Select Student Extract of 1-3rd Graders with an SRD and/or READ Plan in the Prior Year report
Different from the Cohort Extract because YOU ARE NOT REQUIRED TO ADD these students into your READ file. This report is for informational purposes ONLY.

21. READ Resources READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
READ Collection resources can be found at:
Recorded webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, use of per-pupil funds document, etc.
Questions?
Contact Whitney Westgaard Hutton, READ Data Collection Manager
Phone:

22. Student End of Year

23. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
The End of Year snapshot is currently in a soft open!
The Homeless Detail Report is currently available
This report provides a list of all students currently reported as qualifying for MKV services in your most recent End of Year Snapshot
Please use this report to confirm with your MKV liaison that your student information system is up to date
If a student’s status changes over the course of the year, they should still be reported as receiving services during the year

24. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
The HSED Student list has been updated!
This report provides a list of all students currently reported as passing the GED/HiSET exam in Colorado from 7/1/ /16/2018
Student who were successfully matched to SASIDs will automatically populate errors in EOY, however, you should still check the list if you have students you believe received their HSED who may not have been matched to a proper SASID

25. End of Year Contact is Changing!
I have had a wonderful time being your state End of Year respondent over the past two and a half years, however I’ve recently taken a new position with Aurora Public Schools
Your new End of Year Respondent will be a familiar voice: Morgan Holmgren!
For questions and training, please contact Morgan:
Thank you all for your hard work on this collection!!

26. School Discipline and Attendance (SDA)

27. Identity Management Roles
IdM Role
Enables User to:
SDA~LEAAPPROVER
Finalize, Submit, Modify and View Data
SDA~LEAUSER
Submit, Modify and View Data
SDA~LEAVIEWER
View Data
SDA - Annette Severson -

28. No Reportable Incidents
Option to use when a school has no incidents to report; either
No Disciplinary Incidents and/or
No Firearms to report
A separate tab in Data Pipeline, under “SDA”
Can be updated throughout the SDA process
Must update each page or select ‘all’ per page to update all schools in one screen
Attendance data file is REQUIRED for all schools, regardless of incidents reported
SDA - Annette Severson -

29. SDA - Annette Severson - severson_a@cde.state.co.us
SDA consists of 4 files
Discipline by Action
Count of Behaviors by School with Resulting Action Taken
Count of Allegations by School for CRDC reporting only
Discipline by Student Demographic
Count of Students Disciplined by Demographic Information
Firearm (GFSA) Discipline
Count of Firearm Possessions by School with Resulting Action Taken
Attendance Data
Count of attendance data by Student Demographic Information
Required for all public schools
SDA - Annette Severson -

30. SDA - Annette Severson - severson_a@cde.state.co.us
What must be Reported?
All (includes special education) students disciplined during the school year
All student attendance info- count of days and partial days
Include the student and incident:
If the student is disciplined with a Classroom Suspension, In-School Suspension, Out of School Suspension, Expelled, or Referred to Law Enforcement regardless of behavior code
If the incident is classified as a reportable behavior code
Exception: Behavior “Other Violation of Code of Conduct” is not required if action taken is “Other Action Taken” – this combination does not have to be reported to CDE
SDA - Annette Severson -

31. Civil Rights Data Collection Background
Civil Rights Data Collection (CRDC) is reported by LEAs every other year CDE pre-populates any data fields collected for LEAs to help with the CRDC process CRDC last collected 1,658 data fields; CDE pre-populated 1,292 (~78%) fields using approved data from the LEAs By updating SDA, CDE will now be able to pre-populate an additional 297 fields. This will be ~96% of the CRDC data fields
SDA - Annette Severson -

32. SDA File Layout Updates
Discipline by Action
All updates are optional for CRDC Reporting
Firearm (GFSA) Discipline
No changes
Discipline by Student Demographics File
Attendance Data File
Added ‘Free/Reduced Lunch Eligible’ field for Student Demographic information
Other updates are optional for CRDC Reporting
SDA - Annette Severson -

33. Review of SDA Updates for CRDC Reporting
6 new Behavior/Allegation codes allows for CDE to prepopulate an additional 8 CRDC fields 1 new field in the Discipline by Action file allows CDE to prepopulate an additional 6 CRDC fields 10 new fields in the Discipline by Student Demographics file allows CDE to prepopulate an additional 265 CRDC fields 1 new field in the Attendance Data File allows CDE to prepopulate an additional 18 CRDC fields
SDA - Annette Severson -

34. Discipline by Action file
New(optional) Behavior/Allegation codes:
Threats of Physical Attack
Allegations of harassment or bullying on the basis of sex
Allegations of harassment or bullying on the basis of race, color or national origin
Allegations of harassment or bullying on the basis of disability
Allegations of harassment or bullying on the basis of sexual orientation
Allegations of harassment or bullying on the basis of religion
Allegations would only have the Total Number reported, Actions Taken would not be associated with these codes
SDA - Annette Severson -

35. Discipline by Action file
New field “Weapon Description”
Provide additional information for the reported behavior and whether a weapon was used or not during the incident.
Code
Type
Description
No Weapon
No weapon was used for reported behavior. 1
With Weapon
A weapon is any instrument or object used with the intent to threaten, injure, or kill. This includes look-alikes if they are used to threaten others. Using words that refer to a weapon would not be considered with a weapon. 2
With Firearm or Explosive Device
A firearm or explosive device refers to any weapon that is designed to (or may readily be converted to) expel a projectile by the action of an explosive. This includes guns, bombs, grenades, mines, rockets, missiles, pipe bombs, or similar devices designed to explode and capable of causing bodily harm or property damage.
SDA - Annette Severson -

36. Discipline by Student Demographics
New optional fields: these could be left blank, zero-filled or reported with data
Transferred to Alternative School (for Disciplinary Reasons)
Subjected to Mechanical Restraint
Subjected to Seclusion
Students Reported as Harassed or Bullied on the Basis of Sex
Students Reported as Harassed or Bullied on the Basis of Race or Color or National Origin
Students Reported as Harassed or Bullied on the Basis of Disability
Students Disciplined as Harassed or Bullied on the Basis of Sex
Students Disciplined as Harassed or Bullied on the Basis of Race or Color or National Origin
Students Disciplined as Harassed or Bullied on the Basis of Disability
SDA - Annette Severson -

37. SDA - Annette Severson - severson_a@cde.state.co.us
Attendance Data File
Add required field:
Add field for “Free/Reduced Lunch Status” as it is required for ESSA reporting
Additional Field (optional):
Total Days Missed Due to Out of School Suspensions
Optional – can be left blank or reported with data
The total number of school days that were missed by students who received one or more out-of-school suspensions. Include school days missed by students in grades K-12 and comparable ungraded levels. Days when school staff were required to be present at school but students were not, should not be counted. Days when students were dismissed early from school, but school staff were not, should be counted as full days. Each day missed from a part-day program (e.g., part-day kindergarten) should be counted as one full day. Report a cumulative count based on the entire regular school year.
SDA - Annette Severson -

38. SDA - Annette Severson - severson_a@cde.state.co.us
Collection Dates
Date
Event
April 18th (Wednesday)
Collection opens!
Webinar training from 2-3 pm
May 1st (Tuesday)
Webinar training from am
June 1st (Friday)
Suggested Date for having No Reportable Incidents tab updated
June 8th (Friday)
Suggested Date for having at least 1 file uploaded
June 15th (Friday)
Suggested Date for having all files uploaded
June 22nd (Friday)
Suggested Date for having all files error free
June 29th (Friday)
Deadline for SDA to be finalized
To join webinar trainings: and call in number:  
SDA - Annette Severson -

39. Data Pipeline Website http://www.cde.state.co.us/datapipeline
11/15/2018
Data Pipeline Website
Periodic Collections -> School Discipline and Attendance
Overview
Deadlines
File Layouts
Business Rules
Templates
Trainings
Additional Resources
Direct Link:
Will also find Safe Schools Act Accreditation Report link here
SDA - Annette Severson -

40. Teacher Student Data Link (TSDL)

41. TSDL Interchange Timeline
Prior to TSDL files:
Statewide Standard Course Code Submission
Open year round
Student Interchange Files uploaded
Staff Interchange Files uploaded
Interchange:
Opened in November 2017
Remains open throughout the year

42. TSDL Snapshot Timeline
11/15/2018
TSDL Snapshot Timeline
Date
Event
Wednesday, Jan 17th 2018
Snapshot open
Friday, June 1st 2018
Target: All districts create a TSDL snapshot
Friday, June 15th 2018
Target: TSDL Interchange files error free
Friday, June 22nd 2018
Target: TSDL Snapshot error free
Friday, June 29th 2018
Target Deadline: Recommended date to finalize the TSDL snapshot. After this date, many school systems roll over to the next school year.
Friday, August 31st 2018
Final Deadline: Snapshot must be finalized

43. Date/Time Topic Webinar Trainings Tuesday, November 14th 1 -2 pm
Getting Started – What is Required?
Tuesday, December 12th 1 -2 pm
TSDL Interchange Updates and Process
Tuesday, January 9th 1 -2 pm
TSDL Interchange Edits Guide
Tuesday, February 13th 1 -2 pm
TSDL Snapshot Data Reports
Tuesday, March 13th 1 -2 pm
Overall Process Review
(Interchange and Snapshot)
Tuesday, April 10th 1 -2 pm
TSDL Snapshot Process
Tuesday, May 8th 1 -2 pm
TSDL Snapshot Edits and Reports
Tuesday, June 12th 1 -2 pm
Reports Review & Finalizing Steps
Tuesday, July 10th 1 -2 pm
Status Check – Final Steps
Tuesday, August 14th 1 -2 pm
Final Review

44. Identity Management Roles
Teacher Student Data Link Interchange Roles:
TSL~ LEAUSER – upload and modify TSDL interchange files OR
TSL~LEAVIEWER – view (only) TSDL interchange data
Teacher Student Data Link Snapshot Roles:
TLS~LEAAPPROVER – Approves, creates, views Snapshot OR
TLS~LEAUSER - creates, views Snapshot OR
TLS~LEAVIEWER- views snapshot

45. ALL Local Course Codes must be mapped to a State Standard Course Code
Use the SSCC (State Standard Course Code) system to map your local course codes
Option available to roll over courses from to
Even if you use the Standard Course Codes as your Local Course Code- they need to be mapped within the system

46. Required K-12 Courses
Mathematics
Science
Social Studies
English Language Arts
All other courses may be included but are not required to be reported

47. Interchange Files Course Enrollment Course Instructor
All students enrolled in a required course (mathematics, science, social studies, and English language arts) for at least 4 consecutive weeks
Each record must be unique based on: school code, local course code, section number, SASID , student's grade level and term
Course Instructor
All teachers teaching the required courses reported in the course enrollment file for at least 4 consecutive weeks
Each record must be unique based on: school code, local course code, section number, EDID and term

48. Course Instructor File
TSDL Fields
Course Enrollment File
Course Instructor File
Name of Field
School District/BOCES Code
School Code
Local Course Code
Section Number
SASID
Student's Last Name
Student's First Name
Student's Gender
Student's Date of Birth
Roster Start Date
Roster End Date
Student’s Grade Level
Term
Credits Granted
Final Grade/Course Completion Status
Name of Field
School District/BOCES Code
School Code
Local Course Code
Section Number
EDID
Staff's Last Name
Staff's First Name
Staff's Gender
Staff's Date of Birth
Term
Staff Role
Used to link records in the TSDL Snapshot

49. TSDL Interchange Resources
Course Code Documentation found at:
TSDL Interchange Documentation found at:
Deadlines
File layouts and definitions
Business Rules
Trainings – all previous trainings can be viewed
Additional Resources – Frequently Asked Questions

50. TSDL Snapshot Resources
TSDL Snapshot Documentation found at:
Deadlines
File layouts and definitions
Trainings
For assistance with either Interchange or Snapshot:
Annette Severson

51. Thursday, April 12th, 2018 9 a.m.-10 a.m.
Thank You
Next Town Hall:
Thursday, April 12th, a.m.-10 a.m.