1. Presented by the WACTC Data Governance Committee
At your college
Presented by the WACTC Data Governance Committee
Co-chairs
Carmen McKenzie, SBCTC
Susan Maxwell, RPC

2. What is Data Governance?
Definition of Data: bits, bytes, facts, figures, text, numbers, etc.
Data Governance is an emerging discipline that combines data management, data quality and data policies through a system of decision rights. It is not a one-time effort but requires ongoing monitoring to promote continuous improvement. It deals primarily with orchestrating and standardizing the efforts of people and processes to optimize data integrity and quality.
Carmen – why we have a state Data Governance Committee.
Focus on data as an asset (next slide)

3. Why Data Governance?
Data is an asset. Data is used to do the following:
Continuously improve services and learning opportunities to students;
Use to build information to inform decision- making; and
Improve business processes.
Assets must be governed to reduce risk, maximize access, and appropriately use data to position the college for mission fulfillment.
Carmen – data as an asset = FUNDING!
Risk of not managing /taking care of assets

4. Why does ctcLink need Data Governance?
Who has access to the data? (decision rights)
Configuration (coding) decisions to be made
Information needs to be shared
Data Quality
Cross functional discussions and collaboration
Shared Governance
Susan
REQUIREMENT for ctcLink
As we started to become involved in ctcLink the Data Governors realized there is a need for decisions to be made at the colleges that requires a group of people who are cross functional. Both RPC and ITC have asked for data governance to become a requirement for implementation.
e.g your college allows students to not declare, so their intent defaults to Y. Colleges need to determine where to put them (crosswalk) – undeclared in academic, undeclared in transfer, non-degree seeking, etc. This may impact reporting, intervention strategies, financial aid, finance.
Data needs to be “owned” by someone who understands that data – and it’s not one person at the college.
NOTE: Legacy colleges still need data governance, because we have data.
Legacy = college impact, PS = more system level
Reporting governance at your college

5. Shared Governance the key to Data Governance
Governance of data needs to be collaborative
Make decisions regarding the accessibility, use, integrity, and security of data informed by those who are affected
Align the data from enterprise system and shadow systems to improve the college’s ability to fulfill the mission
Collaborate and connect multiple systems of data – break down data silos
Collectively improve availability, use and integrity of data to maximize its use
Susan – at the college level this is important
Also an OCM activity

6. Overview of Data Governance at WACTC

7. Proposed Steps Determine why you need data governance at your college
Identify your existing data
Identify the required people for data governance
What kind of group do you need?
Communication
Policies & Procedures
Susan – what have we been piloting at Clark College – see template

8. Data Governance Committee Assistance
SBCTC Data Governance Page
resources.aspx
Template
Listserve
Community of Practice
Data Governors