1. VTrcks/Exis – Vaccine Tracking System Integration Implementation Phase
New Mexico Department of Health Immunization Program

2. DEFINITIONS:
NMSIIS – the New Mexico Statewide Immunization Information System – the vaccine registry
VTrckS – CDC’s system to help states and providers order and inventory vaccines.
ExIS – External Information System – the interface that enables providers to upload inventory data and orders to the Immunization Program and the Program to download shipment information.

3. Current Reality – Providers inventory and orders to the Program which enters these manually into VTrckS – only 2 staff use it now.
Future Vision – Providers Bring their own inventory into VTrckS using the interface, and upload their orders electronically. Program approves and forwards for filling.

4. Project Steering Committee
Jane Peacock, Division Director
Terry Reusser, CIO
Daniel Burke, Immunization Program Manager (Project Director)
Jane Cotner, Infectious Disease Bureau Chief
Paula Morgan, IT Staff Manger (Project Manager)

5. Work Plan Overview 1. VOMs technical set up and provider assessment
Three phase rollout to a completely paperless and automated system
Automated process
1. VOMs technical set up and provider assessment
2. Provider Training & ExIS Validation
3. Single direction integration from NMSIIS system
On going
sustainment
Phase 1
Implement VOMS in secure cloud-based environment
Provider readiness assessment
State administrator training and system configuration
Train the Trainer
Phase 2
CDC ExIS site validation
Pilot Rollout
Cohort 1 (ready with minimal intervention)
Cohort 2 (additional intervention required to improve readiness)
Phase 3
Full bi-directional integration into IIS System
11/15/2018

6. Project Budget Project Manager IV&V Project Management
Phase / Activity
Associated Deliverables
Estimated Budget
Staff - Internal
Project Manager
Consulting Services
IV&V
Project Management
Implementation Vendor(s)
33,705
90,000
Consulting
Implementation management
193,314
Data Management
93,456
Training and Materials Development
49,392
Professional Training
283,838
Software
VOMS Vaccine Ordering Module
60,000
TOTALS
$803,705

7. Project Schedule

8. Conclusion Certification History Date DoIT Phase Amount
   
Certification History
Date
DoIT Phase
Amount
Funding Source(s) (use specific citations to laws, grants, etc.)
9/25/2013
Approved
Initiation and Planning
$ 30,000
DOHIM1301
DOHIM1401
PPHF Grant # IH23IP
Project ID: DOHIZSIIS1201
12/18/2013
Current Request
Implementation
$773,705
DOHIZPH1204